City Council

Spearfish City Council Regular Session Minutes September 18, 2023 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, September 18, 2023. Mayor Senden presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: Hodgs. Also present: City Administrator McFarland, City Attorney McDonald, Public Safety Director Rotert, Finance Officer DeNeui, Public Works Director Broyles, Parks and Recreation Director Ehnes, Planning Director Kapsa, Assistant Public Works Director McMahon and Assistant Finance Officer Tyler. All stood and recited the pledge of allegiance. Clark moved, Rath seconded, and all voted to amend the agenda to remove Item 14A. Clark moved, Hourigan seconded, and all voted to approve the agenda as amended. No potential conflicts of interest were noted. Public Comment – At 5:32 p.m. a time for public comment was opened and closed with no comments being received. Consent Agenda – Clark moved, Rath seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated September 5, 2023. B. Approve the treasurer’s report dated August 31, 2023. Sponsorship – Hourigan moved, Klarenbeek seconded and with Clark, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve a $750 sponsorship for the Pavilion rental fees to the Zonta’s. Ordinance 1381 – Jacobs moved, Rath seconded and with Clark, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the second reading of Ordinance 1381 – The 2024 Appropriations Ordinance. Agreement – A public hearing was opened at 5:36 p.m. to consider a Hangar Ground Lease Agreement with SD Wildland Division. No oral or written comments were received and the hearing was closed. Clark moved, Klarenbeek seconded and all voted to approve the Hangar Ground Lease Agreement with SD Wildland Division. Amendment to Agreement – Jacobs moved, Hourigan seconded and all voted to approve the Fifth Amendment to the Development Agreement with Dream Design International. License – Hourigan moved, Jacobs seconded and all voted to release the package liquor (off-sale) license available in Spearfish for bid opening set for November 15, 2023 at 1:30 p.m. with a minimum bid of $100,000. Proposal – Hourigan moved, Jacobs seconded and with Clark, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to award Instigo Agency as the winning proposal for the Sky Ridge Fundraising RFP dated July 10, 2023. Ordinance 1382 – Clark moved, Hourigan seconded, and all voted to approve the first reading of Ordinance 1382 – An Ordinance Amending the Revised Ordinances of the City of Spearfish, Chapter 2 Administration, Division 6 Spearfish Parks Recreation and Forestry Advisory Board Sec. 2.115.22 Composition, Appointment, and Removal. Final Plat – Clark moved, Rath seconded, and all voted to approve the Final Plat for Lot 1R of Block 35 of Original Townsite of the City of Spearfish. Ordinance 1383 – Clark moved, Rath seconded, and all voted to approve the first reading of Ordinance 1383 – An Ordinance Amending the Revised Ordinances of the City of Spearfish, Chapter 2 Administration, Division 5 Planning Commission, Section 2-113 Composition, Membership, Qualifications, and Removal. Proposal – Clark moved, Rath seconded, and with Clark, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to accept the proposal from Zandstra Construction for the Woodlands Drive Culvert Replacement Project emergency repair for $675,713. Bill List – Klarenbeek moved, Hourigan seconded and with Clark, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the bill list dated September 18, 2023, as follows: VENDOR NAME DESCRIPTION AMOUNT 3RD DEGREE SCREENING INC EMPLOYEE SCREENING AND SUBS $118.00 911 SUPPLY TACTICAL PANTS-NAME BARS-SHIRT $1,726.33 A & B BUSINESS INC CITY PRINTER CONTRACTS $2,702.58 A & B WELDING SUPPLY CO CYLINDER-CUT OFF WHEEL-BEAR $1,022.93 A & J SUPPLY 3/16 X2 FLAT 24" X5 $261.00 A&J SCREENING SUMMER REC $1,260.00 ADAMS - ISC CYLINDER REPAIR-DUMP BOX $7,642.41 ADOBE INC. ACROBAT PRO X16 $383.84 AINSWORTH-BENNING INC N AVE STREET RPR APP 2 $158,092.48 ALLSTATE PETERBILT CO FUEL FILTER $784.87 ALPINE IMPRESSIONS BUILDING DEPT POLOS $140.00 AMAZON CAPITAL SERVICES CHAIRS-TV-TV MOUNT-BOOKS-DVDS $2,705.32 AMERICAN ENGINEERING TESTI MTN SHADOWS ST IMPROVEMENTS $1,211.35 AMERICAN RED CROSS ADULT AND PEDIATRIC FIRST AID $72.00 BAKER & TAYLOR BOOKS FOR LIBRARY $1,882.98 BELLE FOURCHE LANDFILL AUGUST 2023 LANDFILL $35,836.91 BLACK HILLS ENERGY AUG/SEPT 2023 $831.82 BIERSCHBACH EQUIP & SUPPLY COUPLER-SPEEDCREETE $90.38 BLACK HILLS CHEMICAL CORP CLEANING AND SUPPLY RESTOCK $1,521.94 BLACK HILLS PIONEER COMMUNITY PAGES-LEGALS- $1,174.53 BLACK HILLS PURE INC WATER FOR CITY HALL $25.75 BLACK HILLS TITLE LOT TRANSFER SKY RIDGE 14-17 $741.60 BLUEBEAM INC CONSTRUCTION SOFTWARE $300.00 BROWN'S SMALL ENGINE REPAI EDGER BLADES $96.32 BUILDERS FIRSTSOURCE INC PICNIC TABLE REPAIR PARTS $193.19 BUTLER MACHINERY CO PERMATRAN, 821XL-KIT AIR SWIFT $301.68 BUTTE ELECTRIC COOP JULY 2023 ELECTRIC $57,641.37 VISUAL WORKS INC JULY ONLINE RESERVATIONS $2,100.00 CASH-WA DISTRIBUTING CO REC CENTER CONCESSIONS $1,085.57 CBH COOPERATIVE AUGUST FUEL USAGE $40,266.06 CENGAGE LEARNING BOOKS FOR LIBRARY $257.54 TMT INC CABLE-SQUEGGE LIFT $176.25 CENTURYLINK INC SEPT 23 AIRPORT,PD,FD,WWTP LINES $493.41 SPEARFISH CHAMBER OF COMM ADMIN TO ANNUAL FISH FRY $66.00 CHRIS SUPPLY CO STANDBY UPS 120V $106.15 CHRISTIANITY TODAY INTERNA SUBSCRIPTION FOR LIBRARY $62.66 CITY BREW GIFT CARDS FOR LIBRARY PATRONS $50.00 CLIMATE CONTROL SYSTEMS & CITY HALL PM-RTU T/S REC CENTER $3,036.46 COCA-COLA BOTTLING CO REC CENTER CONCESSIONS-COFFEE $3,089.00 COLLABORATIVE SUMMER LIBRA SUPPLIES FOR LIBRARY $118.72 CORE & MAIN LP S POINT M2 WIRED SP-METERS-VAL $11,156.63 CROELL INC CRACKER BARREL-SANDSTONE-PRK $3,249.50 CULLIGAN SOFT WATER CORP WATER FOR WWTP $91.00 BEGG BOROUGH STEEL LLC WACKER GENERATOR-BLADE-ROLL $2,305.90 DOMINO'S PIZZA PIZZA ORDER FOR HYDRO PLANT $63.90 DRI-VOICE OF THE DEFENSE B RENEWAL FOR ATTORNEY $160.00 DAKOTA REDI-MIX, INC SKY RIDGE SUB PHASE 2 PE 8 $24,457.48 E BAY LAMP- LENS FOR HYDRO PLANT $185.97 EAGLE AVIATION INC LIGHT BULBS X 6 $121.01 ECOLAB PEST ELIMINATION CITY BUILDINGS PEST CONTROL $211.97 EMPEIRIA HIGH SIERRA HOTEL WILD LAND FIRE LODGING CA $2,980.50 ENERGY LABORATORIES INC WWTP SPECIES TESTING $3,356.00 FELD FIRE FIRE FIGHTING HELMET $450.07 FIB-AP PURCHASE CARDS P CARDS FOR AUGUST $245,885.20 $0.00 EDDIE'S TRUCK CENTER U BOLTS-BRAKE SHOES-FUEL $2,047.27 FLYING E - P CARD SYMPATHY FLOWERS $249.99 TODD GINSBACH- G ARROW LIV DEER PICK UP AUGUST 2023 $225.00 GALLS LLC EQUIPMENT BELT-LED TRAFFIC-CA $1,222.10 GAME TIME PLAYGROUND EQUIPMENT $243.99 VIEHAUSER ENTERPRISES LLC KEYS FOR COLORADO WELL LOCK $104.98 GUNDERSON, PALMER,NELSON & LEGAL SERVICES RENDERED $1,350.00 GRAINGER INC ABSORBENT PILLOWS-DOOR PLATE- $501.23 GRANT WRITING REFUND ($100.00) GREAT WESTERN TIRE INC REPAIR TIRE - PURCHASE TIRES $7,136.48 GUARDIAN ALLIANCE TECHNOLO POLICE DEPT SOFTWARE $294.00 GUNDERSON TRUCKING INC TRANSPORT #2 TO GILLETTE $2,493.82 HDR ENGINEERING INC SKY RIDGE SPORTS COMPLEX $11,467.00 HOLIDAY INN-SPEARFISH ASPHALT FOR PARKING LOT $14,784.84 HOLIDAY INN WILD LAND FIRE LODGING CA $512.00 THE ICE MAN LLC CITY CAMPGROUND RESTOCK ICE $1,204.00 IMLA CODE ENFORCEMENT-RENEWAL $349.00 INTERSTATE ENGINEERING INC REPLACE WATERLINE-SANDSTONE $45,996.27 JACKSON, TRISTYN AUG SUB SILVER SNEAKERS $50.00 JENNER EQUIPMENT CO TOOTH- POINT-BOLT-NUT LOCS $895.24 JIMMY JOHNS #3223 PARKS DEPT SUMMER HELP $155.00 JJS GLOBAL VENTURES INC REPLACEMENT MICROPEL $200.68 KETEL THORSTENSON LLP AUDIT WORK PERFORMED $6,000.00 WASTE CONNECTIONS OF SD IN CARDBOARD CONTAINER RUS $2,136.00 KLJ SOLUTIONS HOLDING CO GREEN ACRES CA-STREET IMPROVE $45,733.50 KNECHT HOME CENTER INC BLUE BIN-PIPE THREAD-PAINT $2,838.62 LAWRENCE COUNTY REGISTER O RECORDS REQUEST FOR B/D $17.00 LITTLE CAESARS PIZZA FOR ENGINEERING DEPT $104.42 LOU'S GLOVES INC RE STOCK OF RUBBER GLOVES $190.00 MID-AMERICAN RESEARCH CHEM REC CENTER CHEMICALS- HORNET $5,712.56 MENARDS PAVERS FOR SKY RIDGE $1,210.04 MID-AMERICA GOLF AND LANDS SKY RIDGE SPORTS COMPLEX PE 19 $689,022.33 MIDCO AUGUST SERVICES CAMP AND AIR $880.77 MIDCONTINENT TESTING LABS, TESTING FOR W/S DEPT, WWTP, REC $1,285.62 PATTLEN ENTERPRISES INC DB ROTOR T5-FILTER KIT $619.60 MONEY MOVERS CHARGES FOR AUGUST REC CENTER $10.00 MONUMENT HEALTH EMPLOYEE SCREENING $140.00 NEXTMEAPP REC CENTER WAITLIST APP $60.00 NIHCA ANNUAL MEMBERSHIP INVEST $99.00 NORTH CENTRAL INTERNATIONA ELECTRIC PUMP-VALVE $254.39 NORTHERN BALANCE & SCALE ONSITE CALIBRATIONS $201.00 MOSSET, COREY 10 X 10 COMMERCIAL DOOR $10,255.12 PRO WINDMILL INC PEST PROGRAM CITY HALL $895.00 ONE TIME VENDORS CAMP REFUNDS $315.00 PARK WAREHOUSE, LLC SPARTAN PARK BLEACHERS $9,212.74 PERKINS FAMILY RESTAURANT- MAYOR MEET WITH COUNCIL $25.12 PLANETIZEN PLANNING COMM TRAINING $279.00 PETTY CASH REIMB PLAT MONEY B/D $442.00 WEST RIVER TRANSIT AUTHORI TOUR SKY RIDGE $30.00 QUADIENT FINANCE USA, INC POSTAGE USED 7/12-9/7 $1,000.00 REDWATER KITCHEN GIFT CARD FOR LIBRARY PATRONS $50.00 BH REPTILE GARDENS INC SUMMER REC PROGRAM $552.00 RHOMAR INDUSTRIES, INC. ARMOUR SEAL FOR RUSTY FLEET $745.86 RUBYS ROOST GIFT CARDS FOR LIBRARY $57.95 RUNNING SUPPLY INC BLACK TOP MIX-WRAP PIPE-DAVOS $217.12 RUSH MOUNTAIN ADVENTURE PA SUMMER REC PROGRAM TO RUSH $953.25 S & C CLEANERS CLEANING CAMP SHOWERS $1,990.00 SACRISON ASPHALT INC ASPHALT $2,688.80 SACRISON PAVING INC EMERGENCY REPAIRS ASPHALT $6,924.50 SAFEWAY WATER-BUNS REC CENTER-KET $170.33 SAMBROWNSHIELD.COM SHIELDS FOR FIRE DEPT HELMETS $161.00 SANFORD HEALTH OCCMED EMPLOYEE SCREENING $105.00 SANFORD LAB HOMESTAKE RICHES OF OUR UNIVERSE BOOK $59.99 SANITATION PRODUCTS INC LIDS- SHUTTER CAM-VALVE-PROBE $4,008.47 SAWYER BREWING CO PIZZA FOR SOLID WASTE $168.24 SD HALL OF FAME HALL OF FAME SUPPORT $500.00 SD LIBRARY ASSOCIATION CONFERENCE FOR LIBRARIAN $390.00 SECRETARY OF STATE FREED NOTARY $30.00 SERVALL TOWEL & LINEN MATS-SHOP LAUNDRY-CLEANING $926.95 SIGN SOLUTIONS USA, LLC NEW STREET SIGNS $1,874.80 SOCIETY FOR HUMAN RESOURC MEMBERSHIP FOR CITY HR $244.00 SOUTHWEST AIRLINES ICMA CONFERENCE $181.24 VIVI BENE INC EXHAUST WORK CITY HALL-WALL $11,447.63 SPEARFISH AUTO SUPPLY REGULATOR-BLADES-LAMP-BITS $5,094.51 STEC'S INNOVATIVE SAFETY S SAFETY REWARDS PROGRAM AUG $485.00 STURGIS RESPONDER SUPPLY, SEWING PATCH ON FD SHIRTS $25.00 SWANEY ELECTRIC LLC FIRE ALARM WIRE $164.38 SWANK MOTION PICTURES INC REC CENTER USAGE OF MOVIE $480.00 SYNTECH SOFTWARE FOR FUEL PUMP $1,866.50 TRAFFIC & PARKING CONTROL DELINEATOR $795.00 THE WEEK MAGAZINE SUBSCRIPTION FOR LIBRARY $105.14 THOMSON REUTERS WEST SOFTWARE SUBSCRIPTION $442.89 TRACTOR SUPPLY COUPLER-CLAMPS-HOSES $102.64 TREETOP PRODUCTS INC PICNIC TABLES-BENCHES- SKYRDG $25,490.18 TRUGREEN JULY 2023 APPLICATIONS $10,465.12 TYLER BUSINESS FORMS W2S AND 1099'S $472.82 ULMER, BRIAN BOOT REIMBURSEMENT $100.00 USA TODAY RENEWAL FOR LIBRARY $25.87 CITY OF SPEARFISH 7/31-8/31 WATER USAGE $70,507.23 VARIOUS FUEL VENDORS FOR T WILD LAND FIRE TRAVEL TO CA $872.94 CLARITY TELECOM LLC JULY AUGUST 2023 $4,792.89 VERIZON WIRELESS JULY 2023 SERVICE $5,299.03 VERMEER HIGH PLAINS BLADES-FIBERGLASS- $1,585.52 WALL STREET JOURNAL AUG 2023 SUBSCRIPTION $54.99 WALMART.COM SUPPLIES REC CENTER-HDMI-LIB $479.16 WELLS PLUMBING CORP COUPLING-BELL REDUCER $951.11  INTEGRITY ACQUISITION LLC NUTS AND SENSORS $167.64 WHITE'S ELECTRICAL SERVICE ELECTRONIC TIMER SWITCH $917.00 WHITE'S QUEEN CITY MOTORS SILVERADO FOR WWTP $56,105.00 WILD IDEA BUFFALO SNACK STICKS FOR CAMPGROUND $152.05 WILLIAMS & ASSOCIATES BAND SHELL $2,425.00 WYSS ASSOCIATES, INC. ELKHORN RIDGE LIFT STATION $11,702.75 ZORO TOOLS REPLACEMENT LIGHTBULBS X6 $488.81 TOTAL $1,485,874.35 There being no further business, Hourigan moved, Klarenbeek seconded, and all voted to adjourn at 5:58 p.m. Dated this 18th day of September 2023. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.