City Council

Spearfish City Council Regular Session Minutes March 4, 2024 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, March 4, 2024. Mayor Senden was present and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek, and Rath. Absent: Hourigan. Also present: City Attorney McDonald, Finance Officer DeNeui, Public Safety Director Rotert, Public Works Director McMahon, Project Engineer Walters, Interim Parks and Recreation Director Rauterkus, and Assistant Planning Director Ecker. All stood and recited the pledge of allegiance. Hodgs moved, Rath seconded, and all voted to approve the agenda. No potential conflicts of interest were noted. Public Comment – At 5:31 p.m. a time for public comment was opened and closed with no comments being received. Items from Visitors – Hodgs moved, Rath seconded, and all voted to waive the $500 Pavilion rental fee for the Spearfish Beer Run Event, September 15, 2024, with proceeds benefitting the Phoenix Rising Education Program. Consent Agenda – Klarenbeek moved, Hodgs seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated February 20, 2024. Other Items Package (off-sale) Liquor License – Clark moved, Jacobs seconded, and all voted to accept the bid of $101,000 from Husker Properties, LLC dba Sunny’s for the one Package (off-sale) Liquor License. Weed Control Applications – Clark moved, Hodgs seconded, and with Clark, Hodgs, Jacobs, Klarenbeek, and Rath voting aye, motion passed to award the bid for the 2024 Weed Control Applications Project to Tru Green, the lowest responsive and responsible bidder, for $42,148. Band Shell Construction – Hodgs moved, Jacobs seconded, and with Clark, Hodgs, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the Guaranteed Maximum Price of $522,962 from Ainsworth Benning Construction for the construction of new Band Shell. Minor Plat of Water Lot 1 – Clark moved, Rath seconded, and all voted to approve a Minor Plat of Water Lot 1 of Centennial Prairie Addition. Development Agreement – Hodgs moved, Jacobs seconded, and all voted to approve the Development Agreement with SFP-E, LLC. Surplus Items – Clark moved, Rath seconded, and all voted to approve the list of surplus items to be auctioned, destroyed, salvaged/sold as scrap, traded in, transferred to another government agency, or sold by sealed bid. Change Order #3 – Clark moved, Hodgs seconded, and with Clark, Hodgs, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the Change Order #3 for the North Avenue Street Repair Project with a net increase in contract price of $196,378.48 (+10.69%). Change Order #4 – Hodgs moved, Jacobs seconded, and with Clark, Hodgs, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the Change Order #4 for the North Avenue Street Repair Project with an increase in contract price of $111,486.48 (+6.07%) and an additional 14 days added to the contract time, adjusting the final completion date to be July 4, 2024. Hauling of Biosolids Services – Clark moved, Hodgs seconded, and with Clark, Hodgs, Jacobs, Klarenbeek, and Rath voting aye, motion passed to award the lowest responsive and responsible bid for the Hauling of Biosolids Services 2024 to Gunderson Trucking, Inc. at a total amount of $58,380.00. Bill List – Rath moved, Jacobs seconded, and with Clark, Hodgs, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated March 4, 2024 as follows: A & B BUSINESS INC CONTRACT BASE CHARGE $52.55 ALEX AIR APPARATUS 2 LLC BREATHING AIR IN BUCKET TRUCK $162.90 ALTERGOTT FORESTRY LLC PATRIDGE FIRE $675.00 AMAZON CAPITAL SERVICES CABINET-PRINTER-TOOL BOXES $5,981.43 BAKER & TAYLOR BOOKS FOR LIBRARY $273.35 BLACK HILLS ENERGY JAN/FEB 2024 USAGE $12,285.86 BIERSCHBACH CAST IRON PLATE $846.00 BOMGAARS SUPPLY INC MASKS-KEROSENE HEATER-VALVES $3,851.20 BORDER STATES INDUSTRIES I LIGHT MATERIALS $1,815.08 CASH-WA DISTRIBUTING CO REC CENTER CONCESSIONS $710.73 CBH COOPERATIVE FUEL USAGE JANUARY 2024 $44,021.23 CENGAGE LEARNING BOOKS FOR LIBRARY $333.02 CLAUSER MACHINE WORKS CUT DOWN PLOW EDGES $40.00 DIAS, GREGORY K LIBRARY COMPUTER MAINT $693.00 CREEKSIDE DEVELOPMENT MARCH TAX INCREMENT $126,124.22 CROELL INC EAST CO AND STATE ST REPAIR $448.00 CUSTOM FIRE APPARATUS INC TOGGLE 4 WAY $154.05 DANKO EMERGENCY EQUIP FIRE SUITS FOR FIRE DEPT $8,530.40 DIVISION OF MOTOR VEHICLES TITLE & REG VIN #C61126 $15.00 DRAPEAUX, AUSTIN LAW ENF FUNERAL $74.00 DAKOTA REDI-MIX, INC CO SWR UPSZ PH1 PE 2 $163,247.40 ELECTRIC PUMP INC STATOR-O RING-ROTOR-JOINT SEAL $11,156.93 ELKHORN RIDGE @ FRAWLEY MARCH 24 TIF DUE TO DEVELOPER $23,592.18 KNUTSON, DARREL CRANE & HOIST INSPECTION WWTP $580.00 FASTENAL CO HEX CAP SCREWS-LOCK NUT $512.72 VIEHAUSER ENTERPRISES LLC REMOVE PANIC BARS SKY RIDGE $652.86 GREAT NORTHERN ENVIRO EMERGENCY REPAIR WWTP $26,334.00 GREAT WESTERN TIRE INC TIRES FOR HEAVY MACHINERY $11,792.86 GRIMMS PUMP SERVICE DEF HOSE REEL-FROZEN NOZZLE $471.30 HAWKINS INC CHLORINE CYLINDERS $1,710.40 HDR ENGINEERING INC CO BLVD IMPROVEMENTS-SKY RIDGE $64,323.00 HEISLER HARDWARE DISPOSER-PVC-DRILL BITS-BLADES $905.33 IMLA REGISTRATION CONF ATTORNEY $199.00 SAMSON ONI SALES AGENT-RETAINER $4,000.00 JONES, KATIE RUSHMORE FIRE CONFERENCE $51.00 JUNEK'S SERVICE CORP STABILIZER BAR-BUSHING $975.84 JUSTICE FIRE & SAFETY ONE TANK SYSTEM MAINT FD $481.09 KURITA AMERICA INC. DBA TO UNDERDRAINS WWTP $12,487.00 MACK'S AUTO BODY LLC REPAIR PD VEHICLE $375.85 MAINLINE CONTRACTING INC ELK RIDGE LIFT SCH A PE 16 $60,111.90 MONTANA-DAKOTA UTILITIES 1/9-2/6 USAGE $9,340.58 NORTHERN HILLS VENTURES IN 0365 NETWORK SERVICES $23,595.87 PETTY CASH REIMBURSE PETTY CASH FEB 24 $192.00 POWERPLAN INJECTION NOZZLES $719.68 PRECISION MECHANICAL LLP RECLAIMING UNITS $1,755.00 SCHREINER ENTERPRISES, INC LIBRARY APPLICATION CARDS $125.00 QUIK SIGNS INC SIGNS FOR REC CENTER & PARKS $241.68 RACE WHEELS, LLC PHYCHOLOGICAL EVAL PD $600.00 RUNNING SUPPLY INC FILTER CARTRIDGE-MAILBOX-FILTERS $261.97 SANITATION PRODUCTS-EFT VE YARD PACK EJECT CYLINDER $9,164.86 SD DEPT OF PUBLIC SAFETY TELETYPE SVC 2023 $3,090.00 SOUTH DAKOTA ONE CALL MESSAGE FEES FOR JANUARY $76.65 SHIVE-HATTERY, INC FRAWLEY POND DREDGING $1,700.00 SMITH, COLLIN FEDERAL COURT HEARING-FUNERAL $88.00 JASON NELSON POLICE TAHOE-LIGHTS, PROGRAM ET $25,759.99 SOUTH DAKOTA DOT BRIDGE INSPECTIONS $1,550.87 SPEARFISH AUTO SUPPLY SEAT COVERS FOR W/S $899.76 SPEARFISH LUMBER CO CONCRETE ANCHOR $15.47 SUPERIOR SANITATION LLC PORTA RENTALS FOR PARKS JAN $960.00 THE KNOTHOLE STENCIL KIT $8.28 US BANK SALES TAX REV ADMIN FEES $600.00 CITY OF SPEARFISH COLORADO BLVD 12/27-1-24 WATER $62.03 VESSCO INC MARLOW, ROTOR $4,221.00 WALMART CAPITAL ONE COFFEE FOR WWTP-CLEAN SUPPLIES $332.58 INTEGRITY ACQUISITION LLC TRUCK FOR SEWER DEPT $55,743.68 WILLIAMS & ASSOCIATES BANDSHELL CITY PARK $23,062.50  $755,215.13 February 2024 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $9,141.26 1.09% $8,491.72 $649.54 1.29% City Administrator 11,820.96 1.40% 9,982.13 1,838.83 1.52% City Attorney 12,297.90 1.46% 10,113.60 2,184.30 1.54% Finance 32,065.44 3.81% 25,156.72 6,908.72 3.83% Human Resources 10,458.14 1.24% 8,507.20 1,950.94 1.29% Gov't Bldgs 22,533.20 2.68% 17,042.36 5,490.84 2.59% Engineering 31,735.66 3.77% 25,383.59 6,352.07 3.86% Public Safety Admin 26,944.45 3.20% 21,038.15 5,906.30 3.20% Police 150,433.43 17.88% 115,406.32 35,027.11 17.56% Fire 24,567.84 2.92% 20,288.40 4,279.44 3.09% Bldg Inspection 25,415.90 3.02% 19,327.85 6,088.05 2.94% Streets & Snow 84,710.71 10.07% 66,058.52 18,652.19 10.05% Cemetery 4,219.88 0.50% 3,071.52 1,148.36 0.47% Animal Control 4,921.52 0.58% 3,412.80 1,508.72 0.52% Recreation/Aquatic 69,203.07 8.22% 53,978.56 15,224.51 8.21% Parks 46,377.54 5.51% 35,923.64 10,453.90 5.46% Library 36,394.43 4.32% 28,601.86 7,792.57 4.35% Plan & Zone 22,386.32 2.66% 18,793.24 3,593.08 2.86% Motor Pool 23,706.25 2.82% 18,062.64 5,643.61 2.75% Wildland Fire 15,521.62 1.84% 12,923.87 2,597.75 1.97% Police Comm 46,594.88 5.54% 35,440.95 11,153.93 5.39% Water 22,796.25 2.71% 17,483.64 5,312.61 2.66% Electric Production 18,398.64 2.19% 14,504.51 3,894.13 2.21% Sewer 20,293.60 2.41% 15,443.51 4,850.09 2.35% WWTP 38,038.55 4.52% 29,558.24 8,480.31 4.50% Airport 416.96 0.05% 329.97 86.99 0.05% Solid Waste 30,114.94 3.58% 23,017.88 7,097.06 3.50% Totals $841,509.34 100.00% $657,343.39 $184,165.95 100.00% Banking Fees Jan 76.65 Credit Card Fees Jan 8,330.80 Grand Total $849,840.14 Added or Adjusted Wages: Employee Position Wage Stipend Effective Date Watson, Jayna Planning Director Assistance $58.69 2/20/2024 McMahon, Adam Public Works Director $60.16 2/18/2024 Watson, Jayna Interim Planning Assistance $58.69 2/16/2024 Wanner, Bradley Parks, Maintenance & Forestry Tech $21.86 $3.00 Johnson , Corey Electrician – Traffic Signal Technician $34.09 $3.00 3/25/2024 Seasonal Employees Hobbs, Aubrie Lifeguard/WSI $16.50 5/13/2024 Young , Thomas Street Summer Laborer $18.00 2/10/2024 Rowe, Katherine Parks, Recreation, and Forestry Summer Laborer $16.00 5/27/2024 Edwards, Abigail Lifeguard/WSI $16.50 4/1/2024 Tudor, Sophia Lifeguard/WSI $16.50 4/1/2024 Wince, Callie Lifeguard/WSI $16.50 5/15/2024 Brown, Danika Lifeguard/WSI $16.50 4/1/2024 Woods, Rachel Seasonal Customer Service Assistant $15.00 4/1/2024 Bloom, Elyse Lifeguard/WSI $16.00 4/1/2024 Ott, Clark Campground Groundskeeper $17.00 4/1/2024 Schuman, Lawrence Parks, Recreation, and Forestry Summer Laborer $16.50 4/1/2024 Tieszen, Grace Parks, Recreation, and Forestry Summer Laborer $17.50 4/1/2024 Bellis, Phillip Spectator Recreation Seasonal Laborer $17.00 4/1/2024 Grosz, Hayden Campground Attendant $17.00 4/1/2024 Shockey, Joselyn Lifeguard/WSI $16.00 4/1/2024 Reed, Theresa Campground Attendant $16.00 4/1/2024 Noor, Abigail Rec Facility Janitorial Seasonal Laborer $16.50 4/1/2024 Taglioli, Auna Lifeguard $15.50 4/1/2024 Adams, Elouise Seasonal Customer Service Assistant $15.50 4/1/2024 Turney, Carl Parks, Recreation, and Forestry Summer Laborer $17.00 4/1/2024 Marcoe, Luke Parks, Recreation, and Forestry Summer Laborer $16.50 4/1/2024 Vandenberg, Kyra Lifeguard/WSI $15.50 4/1/2024 Collins, Danny Boone Parks, Recreation, and Forestry Summer Laborer $16.50 4/1/2024 Magee, Jordan Campground Attendant $16.00 4/1/2024 Peldo, Anna Lifeguard Coordinator $18.00 4/1/2024 Solvie, Kora Lifeguard $15.50 4/1/2024 Truax, Kadence Lifeguard/WSI $17.00 4/1/2024 Mitchell , Johanna Parks, Recreation, and Forestry Summer Laborer $17.00 4/1/2024 Flock, Brendan Parks, Recreation, and Forestry Summer Laborer $16.50 4/1/2024 Ferrell, Daniel Parks, Recreation, and Forestry Summer Laborer $16.50 4/1/2024 Blair, Jake Parks, Recreation, and Forestry Summer Laborer $16.50 4/1/2024 Feudner, Warren Parks, Recreation, and Forestry Summer Laborer $16.00 4/1/2024 Plucker, Morgan Spectator Recreation Summer Laborer $16.00 4/1/2024 Mitchell, Justine Lifeguard Coordinator $18.00 4/1/2024 Pietzyk, Anissa Seasonal Customer Service Assistant $15.50 4/1/2024 Kutz, Joseph Cemetery Summer Laborer $16.00 4/1/2024 Mayor and Council – Mayor Senden extended an invitation for contractors to attend a meeting presented by Building Official Riley Jones on Wednesday, March 6, 2024, at 7:30 a.m. The mayor congratulated the Spearfish Girls Basketball Team for making it to the Class AA State Tournament. Departmental Discussion – Interim Parks & Recreation Director Rauterkus stated the GenPro Solar Lights project will start soon. There being no further business, Clark moved, Rath seconded, and all voted to adjourn at 5:48 p.m. Dated this 4th Day of March, 2024. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.