City Council

Spearfish City Council Regular Session Minutes June 3, 2024 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, June 3, 2024. Mayor Senden was present and called the meeting to order. Roll call was taken with the following members present: Clark, Hafner, Jacobs, and Klarenbeek. Absent: Hourigan and Rath. Also present: City Attorney McDonald, Finance Officer DeNeui, Public Safety Director Rotert, Public Works Director McMahon, Planning Director Koelbel, Parks and Recreation Director Ehnes, and Assistant Planning Director Ecker. All stood and recited the pledge of allegiance. Agenda – Jacobs moved, Clark seconded, and all voted to amend the agenda to add two executive sessions to the end of the agenda both pursuant to SDCL 1-25-2(3) to consult with legal counsel or review communications from legal counsel about proposed or pending litigation or contractual matters. Clark moved, Klarenbeek seconded, and all voted aye to approve the agenda as amended. No potential conflicts of interest were noted. Public Comment – At 5:31 p.m. a time for public comment was opened. Resident Hope Henley spoke on the increased speed limit along Colorado Boulevard. The public comment period was closed at 5:35 p.m. Consent Agenda – Clark moved, Jacobs seconded, and all voted aye to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated May 20, 2024. Other Items Lease Agreement – Klarenbeek moved, Hafner seconded, and all voted to approve the lease agreement for the Carlstrom property. Accept Playground – Clark moved, Jacobs seconded, and all voted to accept the Rocketship Playground renovation and approve the reopening of the structure. FYI – Mayor Senden will proclaim Tuesday, June 11th, 2024, as Arbor Day in Spearfish during the Arbor Day events. Final Plat – Klarenbeek moved, Hafner seconded, and all voted to approve a final plat of Lot 4 of Block 13 of the Countryside Subdivision of the Spring Creek Addition to the City of Spearfish. Final Plat – A public hearing on the final plat of Parcel 1 Revised and Parcel 2 located north of Interstate 90 and east of Caballo Drive was opened at 5:42 p.m. and closed with no comments being received. Jacobs moved, Hafner seconded, and all voted to approve the final plat. Airport Budget – Clark moved, Jacobs seconded, and with Clark, Hafner, Jacobs, and Klarenbeek voting aye, motion passed to amend the 2024 budget to include the item in the 2023 approved budget to insulate and heat the maintenance hangar. Award Bid – Klarenbeek moved, Jacobs seconded, and with Clark, Hafner, Jacobs, and Klarenbeek voting aye, motion passed to award the lowest responsive and responsible bid for the Airport Taxilanes project to North Star Construction for the Base Bid (Reconstruct Taxilanes) with Alternate A (Taxilane Extensions) and Alternate B (Taxilane Rehabilitation) for a total unit price bid amount of $1,154,470.50. Bill List – Clark moved, Hafner seconded, with Clark, Hafner, Jacobs, and Klarenbeek voting aye, motion passed to approve the bill list dated June 3, 2024. VENDOR NAME DESCRIPTION AMOUNT ADVANCED BUILDERS INC NEW WALL-NEW DOOR-ADMIN $6,101.03 ALLSTATE PETERBILT CO EXHAUST MANIFOLD $1,455.29 AMAZON CAPITAL SERVICES MOW JACK-GLOVES-TV-CAMERA $6,356.77 AMERICAN ENGINEERING TESTI CO BLVD SWR UPSIZE PHS 1 $604.40 AUTO ZONE MAYAN MINT SWC BELL W/S DEPT $19.39 BAKER & TAYLOR BOOKS FOR LIBRARY $1,226.11 BECK'S NURSERY CORP FLOWERS FOR CITY PARKS/WATERPARK $1,701.99 BLACK HILLS ENERGY APR/MAY 2024 $17,362.94 BLACK HILLS CHEMICAL CORP CLEANING SUPPLIES $452.13 BLACK HILLS GOLD SWIMMING ANNUAL ALLOCATION JUNE 2024 $7,000.00 BOMGAARS SUPPLY INC BULBS-GAS CAN-FASTENERS-FLAGS $3,216.68 CASA ANNUAL ALLOCATION JUNE 2024 $6,500.00 CONSOLIDATED ELECTRICAL DI STRUT-LEVEL/LOCKING-STRAP-PVC $395.44 CENGAGE LEARNING BOOKS FOR LIBRARY $319.83 CLARK PRINTING CORP POLICE DEPT BUSINESS CARDS $486.64 DG INVESTMENT INTERMEDIATE REC CENTER CAMERA $1,479.50 CREEKSIDE DEVELOPMENT LLLP APRIL 2024 TIF 4 $12,009.63 CROELL INC 229 EAST ELGIN ST $438.00 DANR DRINKING WATER & SURFACE FEE $2,650.00 DAVIS, SEAN REIMB FOR CONFERENCE $643.00 DC BOOTH SOCIETY INC QUARTERLY ALLOCATION 2024 $13,750.00 DEAVER, B. SCOTT CMNTY RDC REIMBRUSE TRAIN $567.27 DOWNTOWN BUSINESS ASSOC ANNUAL ALLOCATION JUNE 2024 $3,500.00 DAKOTA REDI-MIX, INC CO BLVD SWR PH1 #5 $3,555.09 EDDIE'S TRUCK CENTER - EFT LIGHT-LED LIGHT-TURBOCHARGER $1,485.17 ELKHORN RIDGE @ FRAWLEY RA APRIL 2024 TIF $299,762.59 FASSBENDER PHOTO COLLECTIO OPERATIONS GRANT 2024 $21,000.00 FMG INC DRAINAGE STUDY-CHIPMUNK GULCH $37,128.60 FOTH INFRASTRUCTURE & ENVI EAST LOW ZONE DRINKING WATER $93,616.37 VIEHAUSER ENTERPRISES LLC CAMPGROUND DOOR NOT WORKING $259.98 ALL POWER INC SOLAR MODULES PARKS $232,000.42 GOOD SHEPHERD CLINIC ANNUAL ALLOCATION JUNE 2024 $3,000.00 GUNDERSON TRUCKING INC TRANSPORT #2 TO GILLETTE $8,340.00 HAWKINS INC AZONE-BLEACH-ALKALI-CHEMICALS $7,976.89 HDR ENGINEERING INC SWR COLLECTION MASTER PLAN $43,939.29 HEIMAN FIRE EQUIPMENT INC GAUGE FOR FIRE DEPT $128.09 HEISLER HARDWARE NOZZLE-FASTENERS-FAUCET-BRUSHES $1,700.46 HIGH PLAIN HERITAGE SCTY QUARTLERY ALLOCATION JUNE 2024 $21,250.00 SAMSON ONI SPONSORSHIP $6,049.33 INTERSTATE ENGINEERING INC PIPE REPAIR AREAS PROJECT $20,218.78 JOHNSON FITNESS & WELLNESS ULTRA RUNNER CASCADE $3,880.00 KEYSTONE RIDGE DESIGNS SCHAFER BENCH $2,814.00 MAINLINE CONTRACTING INC ELKHRN LFTSTN SCH A #19 $164,345.82 MATTHEWS INTL CORP WEIERS PLAQUE ROSE GARDEN $196.00 MATTHEWS OPERA HOUSE QUARTERLY ALLOCATION JUNE 2024 $13,750.00 MONTANA-DAKOTA UTILITIES 4/6-5/7 2024 $4,641.79 MEAD & HUNT, INC. TERMINAL DESIGN AIRPORT $67,079.56 PATTLEN ENTERPRISES INC DB DC CLOCK-RAIN SENSOR X2 $567.74 MY TURN PLAY SYSTEMS MOVEMENT SENSOR 10 $6,635.00 NEIGHBORHOOD HOUSING S-BH ANNUAL ALLOCATION JUNE 2024 $5,000.00 NORTHERN HILLS VENTURES IN SERVICES FOR MAY 2024 $23,552.57 N HILLS COMMUNITY BAND ANNUAL ALLOCATION CONCERTS 2024 $300.00 NORTHERN TRUCK EQUIPMENT CYLINDERS $558.56 NUTRIEN AG SOLUTIONS INC PROSPECT PLUS $4,000.00 ONE TIME VENDORS CAMP REFUNDS X 3 $350.00 PALMER, WOODROW REIMB FOR TRAINING $552.82 PETTY CASH PLAT MONEY REIMBURSE $247.00 WEST RIVER TRANSIT AUTHORI QUARTERLY ALLOCATION 2024 $11,750.00 PRECISION MECHANICAL LLP RECLAIMING UNITS RUS X33 $1,485.00 SCHREINER ENTERPRISES, INC CAMPGROUND DOOR HANGERS $1,011.50 QUADIENT FINANCE USA, INC 3/22-5/15 2024 POSTAGE USED $1,000.00 QUEEN CITY VFW#5860 ANNUAL ALLOCATION JUNE 2024 $12,000.00 QUIK SIGNS INC BANNER FOR REC CENTER $312.65 RDJ SPECIALTIES INC LANYARD WITH WOVEN IMPRINT $999.60 RECREATION SUPPLY CO REAGENT-CHLORINE $493.08 RYEDOODLE BOARDING & TRAIN BOARDING K9 DAVOS $290.00 SACRISON ASPHALT INC ASPHALT $248.82 SCOTT'S ELECTRIC NEW AED TOWER INSTALLS $2,976.22 SOUTH DAKOTA ONE CALL APRIL MESSAGE FEES $196.35 SECRETARY OF STATE NOTARY FILING FEE $30.00 SHERWIN WILLIAMS CO PAINT FOR STRIPING $1,884.43 SPEARFISH AMBULANCE SERV ANNUAL ALLOCATION JUNE 2024 $50,000.00 SPEARFISH LUMBER CO BRUSH SETS-RUBBER MALLET $190.34 PONDEROSA APTS INC ANNUAL ALLOCATION JUNE 2024 $5,000.00 SPEARFISH SENIOR SERVICE C ANNUAL ALLOCATION JUNE 2024 $11,000.00 STEC'S INNOVATIVE SAFETY S SAFETY REWARDS MARCH/APRIL $1,365.00 SUPERIOR SANITATION LLC RESTROOM RENTALS FOR PARKS $1,408.00 SYSCO FOOD SERVICES OF MT CONCESSIONS FOR WATERPARK $990.52 TEEN COURT ANNUAL ALLOCATION JUNE 2024 $3,500.00 TFS EQUIPMENT & SERVICE, L BOOM TRUCK OPERATOR $217.50 TURBIVILLE INDUSTRIAL ELEC GASKET MATERIALS WWTP $365.00 UNITED STATES POSTAL SERV BULK PERMIT 59 POSTAGE $10,000.00 VICTIMS OF VIOLENCE ANNUAL ALLOCATION JUNE 2024 $5,800.00 VISIT SPEARFISH INC BID BOARD ALLOCATION $18,750.00 WALMART CAPITAL ONE GLOVE-LYSOL-10 PROPANE TANKS $915.70 WEST RIVER SENIOR VOLUNTEE ALLOCATION 2024 $7,500.00 WESTERN HILLS HUMANE SCTY SEMI ANNUAL KENNEL CONTRACT $6,000.00 INTEGRITY ACQUISITION LLC CATALYTIC CONVERTER $2,468.99 WOODS, CHRISTOPHER D DT INSTRUCTOR TRAINING REIM $60.00 ZIEGLER, BRIAN REIMB CMMNTY RSK RDC CONF $336.00 TOTAL $1,348,662.66 May 2024 Salary Expense & Credit Card Fees Gross Wages/Benefits Gross Wages Benefits Mayor/Council $14,288.93 1.09% $13,273.62 $1,015.31 1.24% City Administrator 17,310.60 1.32% 14,957.48 $2,353.12 1.40% City Attorney 18,044.95 1.38% 15,170.40 $2,874.55 1.42% Finance 46,967.47 3.59% 38,326.50 $8,640.97 3.58% Human Resources 15,292.36 1.17% 12,760.80 $2,531.56 1.19% Gov't Bldgs 33,999.71 2.60% 27,103.41 $6,896.30 2.53% Engineering 38,197.87 2.92% 32,214.57 $5,983.30 3.01% Public Safety Admin 38,720.80 2.96% 31,292.46 $7,428.34 2.93% Police 211,716.88 16.17% 168,421.14 $43,295.74 15.75% Fire 30,655.34 2.34% 25,427.60 $5,227.74 2.38% Bldg Inspection 37,913.31 2.90% 30,319.21 $7,594.10 2.84% Streets & Snow 144,782.24 11.06% 117,573.66 $27,208.58 11.00% Cemetery 16,272.41 1.24% 14,030.92 $2,241.49 1.31% Animal Control 6,860.84 0.52% 5,119.20 $1,741.64 0.48% Recreation/Aquatic 117,294.07 8.96% 98,264.04 $19,030.03 9.19% Parks 105,248.07 8.04% 87,534.37 $17,713.70 8.19% Library 52,914.00 4.04% 43,175.35 $9,738.65 4.04% Plan & Zone 28,525.54 2.18% 24,523.91 $4,001.63 2.29% Motor Pool 34,469.74 2.63% 27,451.33 $7,018.41 2.57% Wildland Fire 15,814.88 1.21% 12,912.53 $2,902.35 1.21% Police Comm 63,420.60 4.84% 50,173.91 $13,246.69 4.69% Water 39,100.11 2.99% 31,078.77 $8,021.34 2.91% Electric Production 26,570.46 2.03% 21,776.62 $4,793.84 2.04% Sewer 29,909.07 2.28% 23,863.96 $6,045.11 2.23% WWTP 56,704.33 4.33% 46,082.69 $10,621.64 4.31%  Airport 7,938.87 0.61% 6,271.77 $1,667.10 0.59% Solid Waste 35,108.02 2.68% 27,954.52 $7,153.50 2.61% Campground 25,341.83 1.94% 22,261.65 $3,080.18 2.08% Totals $1,309,383.30 100.00% $1,069,316.39 $240,066.91 100.00% Banking Fees April 77.62 Credit Card Fees April $9,883.75 Grand Total $1,319,267.05 Added or Adjusted Salaries: Employee Position Wage Stipend Effective Date Hafner, Jamie Elected Official – Ward 1 $536.04 5/6/2024 Tammi, Daniel Solid Waste Operator $24.13 $3.00 6/3/2024 Walsh, Trevor Police Officer $30.13 6/10/2024 Barrie, Mike Street/Solid Waste Superintendent $41.54 $3.00 5/26/2024 Culver, Jansen Mechanic $31.66 $3.00 5/26/2024 Jensen, Chris Shop/Fleet Foreman $28.68 $3.00 5/26/2024 3/3/2024- Ecker, Jaymia Interim Planning Director $47.00 6/22/2024 Woodrow Palmer Wastewater Operator III $27.98 $3.00 5/26/2024 Seasonal Employees Jerome Jeske Sewer Jet Truck Summer Operator $20.00 5/28/2024 Hope Marchant Parks, Recreation, and Forestry Summer Laborer $16.00 5/28/2024 Executive Session – Clark moved, Hafner seconded, and all voted to enter into executive session pursuant to SDCL 1-25-2(3) to consult with legal counsel or review communications from legal counsel about proposed or pending litigation or contractual matters at 5:52 p.m. Council returned to regular session at 6:16 p.m. Executive Session – Clark moved, Hafner seconded, and all voted to enter into executive session pursuant to SDCL 1-25-2(3) to consult with legal counsel or review communications from legal counsel about proposed or pending litigation or contractual matters at 6:16 p.m. Council returned to regular session at 6:30 p.m. There being no further business, Clark moved, Jacobs seconded, and all voted to adjourn at 6:31 p.m. Dated this 3rd day of June, 2024. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.