City Council

Spearfish City Council Regular Session Minutes July 15, 2024 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, July 15, 2024. Mayor Senden was present and called the meeting to order. Roll call was taken with the following members present: Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: none. Also present: Finance Officer DeNeui, Public Safety Director Rotert, Public Works Director McMahon, Planning Director Koelbel, Parks and Recreation Director Ehnes, and City Engineer Mathis. All stood and recited the pledge of allegiance. Agenda – Klarenbeek moved, Hourigan seconded, and all voted to approve the agenda as presented. No potential conflicts of interest were noted. Public Comment – At 5:31 p.m. a time for public comment was opened and closed with no comments being received. Consent Agenda – Clark moved, Jacobs seconded, and all voted aye to approve the consent agenda as follows: A. Approve the minutes of the July 1, 2024, City Council meeting. B. Approve the treasurer’s report dated June 30, 2024. C. Approve the application from Nonna’s Kitchen for a special on-sale liquor license for a wedding on September 21, 2024, from 2:30 p.m. to 11:00 p.m. at the Tretheway Pavilion. D. Approve a special on-sale liquor license for Spearfish Public House for the Dakota 5-0 Pre- party on August 30, 2024, from 4:00 p.m. to 9:00 p.m. at the Spearfish City Park. E. Approve a special malt beverage license for SoDak Brewing Company dba Spearfish Brewing for the Spearfish Brewing Block Party on September 14, 2024, from 3:00 p.m. to 11:00 p.m. on Main Street from Jackson Blvd. to Grant St. F. Approve the application from Josh Fritz with Spearfish Public House for a special on-sale liquor license for a wedding on September 7, 2024, from 1:00 p.m. to 6:00 p.m. at 2281 E. Colorado Blvd. G. Approve the application from Josh Fritz with Spearfish Public House for a special on-sale liquor license for a wedding on September 7, 2024, from 6:00 p.m. to 11:00 p.m. at Chris’ Campground, 701 Christensen Dr. H. Add Gunner Larson to the 2024 volunteer firefighter list. I. Add Terri Firth to the 2024 library volunteer list. Other Items Power Line Work Order – Jacobs moved, Rath seconded and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the Butte Electric work order for $58,846.68 to relocate underground power lines for the Exit 8 Community Path Project Phases 2 & 3. Resolution 2024-11 – Klarenbeek moved, Hafner seconded, and all voted to approve Resolution 2024-11 as follows:  RESOLUTION 2024-11 A RESOLUTION DECLARING MISCELLANEOUS PERSONAL PROPERTY SURPLUS WHEREAS the below-described property is no longer necessary, useful or suitable for municipal purposes. NOW, THEREFORE, BE IT RESOLVED that the following property be declared surplus and disposed of according to state statutes, including disposal, or transfer to another government agency: Parks, Rec and Forestry  Concession Restroom Light System  Sports Field Lighting for BHSU Softball Fields 1, 2, 3  Dugouts on BHSU Fields 1, 2, 3  Scoreboards  Fencing  Nets  6 Sets of Portable Bleachers  Equipment Storage Building  Picnic Shelter  North Material Storage Building  2001 Landscape Structures Wooden Playground BE IT FURTHER RESOLVED that the Mayor and Finance Officer will do all acts necessary to dispose of this property according to state law. Dated this 15th day of July 2024. CITY OF SPEARFISH (Seal) _________________________ John Senden, Mayor ATTEST: _________________________ Michelle DeNeui, Finance Officer Adopted: 7-15-2024 Published: 7-19-2024 Effective: 8-8-2024 Sponsorship Agreement – Jacobs moved, Hourigan seconded, and all voted to approve the Sponsorship Agreement with CBH Cooperative for the sponsorship of the softball concessions stand in the amount of $47,500 over ten years. Resolution 2024-10 – Hourigan moved, Jacobs seconded, and all voted to approve Resolution 2024-10 as follows: RESOLUTION 2024-10 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish: FEE CURRENT AMENDED/NEW ITEM AREA DESCRIPTION AMOUNT AMOUNT 2-seater pedal cart 329 CAMPGROUND New $15.00 rental fee (Seal) CITY OF SPEARFISH ____________________________________ John Senden, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Adopted: July 15, 2024 Published: July 19, 2024 Effective: August 8, 2024 Sponsorship Agreement – Clark moved, Hourigan seconded, and all voted to approve the Sponsorship Agreement with Keating Resources, LLC for the sponsorship and naming rights of the Sky Ridge Sports Complex for $480,244.28 over ten years. Ordinance 1390 – Klarenbeek moved, Clark seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the second reading of Ordinance 1390 – An Ordinance Amending Appendix A – Zoning of the Revised Ordinances of the City of Spearfish by Zoning Certain Property. (Eastside Acres, 6025 E. Colorado Blvd. change zoning from Ag to C-1) Encroachment Agreement – Clark moved, Jacobs seconded, and all voted to approve an Encroachment Agreement with Nelson Bros. Rentals, LLC at 1930 North Ave. to allow for the construction of new curb and gutter along North Ave. Surplus – Clark moved, Rath seconded, and all voted to surplus 25 expired SCBA compress air cylinders and 31 rubber firefighting boots. Final Project – Jacobs moved, Klarenbeek seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the final Under/Over Change Order #1 for the 2024 Crosswalk, Stop Bar & Turn Arrow Pavement Markings Project for an increase of $2,285. (+5.22%), bringing the final project to a total of $46,018.20. Change Order – Rath moved, Hourigan seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve Change Order #5 for the North Avenue Street Repair Project with a net increase of $39,822.11 (1.79%) and a revised substantial completion date of August 16, 2024. Resolution 2024-12 – Hourigan moved, Hafner seconded, and all voted to approve Resolution 2024-12 as follows: RESOLUTION 2024-12 A RESOLUTION OF INTENT TO ENTER INTO A HAY LEASE AGREEMENT WHEREAS, SDCL § 9-12-5.2 authorizes the City of Spearfish to lease municipally owned property to a private person, and WHEREAS, the Common Council of the City of Spearfish intends to enter into a hay lease agreement with Stacy Moke to lease City of Spearfish Waste Water Treatment Plant facility grounds located in Lawrence County consisting of approximately 25 acres, more or less, and WHEREAS, a copy of such lease agreement is on file in the Finance Office and available for public inspection, NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that the Council intends to enter into such lease, and a public hearing for considering the same shall be conducted at 5:30 p.m. on August 5, 2024. Dated this 15th day of July, 2023. CITY OF SPEARFISH (Seal) By: ____________________________ Attest: John Senden, its Mayor ________________________________ Michelle DeNeui, Finance Officer Adopted: July 15, 2024 Published: July 19, 2024 Effective: August 8, 2024 FYI – Change Order #5 for the Elkhorn Ridge Lift Station A&B was approved for an increase of 31 days (from July 15, 2024, to August 15, 2024) for the substantial completion date; there are no changes to the contract amounts. Bill List – Clark moved, Jacobs seconded, with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated July 15, 2024: VENDOR NAME DESCRIPTION AMOUNT 12TWENTY FOR EMPLOYERS WESTERN DAKOTA TECH INSTITUTE JOB $190.00 1800 STENCIL TRUN ARROW STENCILS $516.00 911 SUPPLY FORENSICS TRANSPORT 2.0 HOOD $231.04 A & B BUSINESS INC CONTRACT PRINTER RENTALS $2,802.18 A & B WELDING SUPPLY CO CYLINDER RENTAL $209.44 A&J SCREENING LIFEGUARD GEAR 2024 $1,851.50 ADOBE INC. ADOBE LICENSES X 17 $407.83 ALLSTATE PETERBILT CO SENSOR PRESS $203.98 AMAZON CAPITAL SERVICES BOOKS-SOLDERING-FLASH DRIVES-INVERTER $10,085.22 AMERICAN RED CROSS ADULT AND PEDIATRIC FIRST AID $1,696.00 ATCO INTERNATIONAL MATERIALS BUILDING MAINT DEPT $518.20 ATE RECREATION SPORT MASTER TENNIS RESURFACIN $15,000.00 AUTOMATION DIRECT SUBMERSIBLE LEVEL TRANSMITTER $596.00 AVENZA SYSTEMS INC SUBSCRIPTION RENEWAL NOTICE $999.90 AXON ENTERPRISES INC TASERS, CARTRIDGES $11,109.56 BAKER & TAYLOR BOOKS FOR LIBRARY $1,274.37 BELLE FOURCHE LANDFILL MAY 2024 TIPPING FEES $36,656.80 BERG USA LLC DUO COASTERS FOR CAMPGROUND $5,078.80 BLACK HILLS ENERGY MAY/JUNE/JULY 2024 SERVICES $14,822.49 BIERSCHBACH THERMOSTAT-HOSE-WATER PUMP $252.84 BLACK HILLS CHEMICAL CORP DUMPSTER DEODERIZER-ECOLYZER-SOAP $1,790.15 BLACK HILLS LIBRARY CONSOR KOHA FEE LIBRARY $6,715.22 BLACK HILLS PIONEER COMMUNITY PAGES-LEGALS-ADS $1,535.01 BLACK HILLS URGENT CARE LL EMPLOYEE SCREENING $341.50 BLACKBIRD EXPRESSO SUMMER READING PRIZES $50.00 BLUEBEAM INC LICENSES $660.00 JT VENTURES LLC APR/MAY/JUNE 2024 $368.50 BUILDERS FIRSTSOURCE INC LUMBER FOR PARKS $37.52 BUTLER MACHINERY CO FILTERS & OIL SEALS $169.21 BUTTE ELECTRIC COOP 4/27-5/27 2204 SERVICES $47,627.77 VISUAL WORKS INC CAMPGROUND RESERVATIONS $608.00 CASH-WA DISTRIBUTING CO WATER PARK CONCESSIONS $2,530.86 CBH COOPERATIVE JUNE 2024 FUEL $33,256.39 CONSOLIDATED ELECTRICAL DI RECIPROCATING SAW-BATTERY-SPLICER $942.48 CENGAGE LEARNING BOOKS FOR LIBRARY $238.47 CENTURYLINK INC FD,PD,HYDRO,AIRPORT,WWTP JULY 2024 $545.81 CHEWY FOOD FOR DAVOS $125.35 CITY BREW SUMMER READING PRIZES $200.00 CITY OF DEADWOOD SUMMER REC TO SWIM $84.00 CLAIMS ASSOCIATES INC. DEDUCTIBLE ON PROP DAMAGE $1,000.00 CLAUSER MACHINE WORKS BRACKET FOR REC CENTER $18.00 CLEAN FREAK CAR WASH MAY CAR WASH USAGE $43.20 COCA-COLA BOTTLING CO WATER PARK CONCESSIONS $1,917.00 COMMON GROUNDS FO SCHOOL PRIZES $34.98 DIAS, GREGORY K LIBRARY COMPUTER MAINT $1,175.22 CLW INC CARDSTOCK PRINTS FOR P/W $116.72 CORE & MAIN LP METERS -OMNI X15-WATER LID $22,273.80 CRESCENT ELECTRIC SUPPLY COVE HEATER-RAB SLIM-LED LAMP $2,864.35 CYBERSOURCE BARCODE LABELS $138.00 DAKOTA BUS SERVICE CORP EVANS PLUNGE SUMMER REC $700.00 BEGG BOROUGH STEEL LLC SERVICE WEEDWHACKER-BLOWER $3,014.54 DINGES FIRE COMPANY FIRE DEPT HOSES $14,520.00 DAKOTA REDI-MIX, INC SKY RIDGE PHASE 2 PE 15 $83,788.80 ECOLAB PEST ELIMINATION PEST CONTROL WWTP & CAMPGROUND $228.93 EDDIE'S TRUCK CENTER INC FUEL FILTER-LUBE FILTER $467.54 EFTPS PCORI FEE 2024 $12.88 ENTERPRISE RENT A CAR RENTAL FOR POLICE DEPT $530.95 EQUIPMENT SERVICE PROFESSI FILTERS-MAINT ON CONDENSER $238.88 ENVIRONMENTAL RESOURCE ASS MINI SET DRM QA TESTING WWTP $1,050.86 ESRI GIS MAPPING SOFTWARE $1,870.00 EVANS PLUNGE INC SUMMER REC TO EVANS PLUNGE $410.50 EVIDENT INC SECURITY BAGS-EVIDENCE BAGS $838.23 FARONICS LIBRARY PERPETUAL LICENSE $831.60 FEDEX SHIPPING FOR PD $18.07 FIB-AP PURCHASE CARDS JUNE 2024 P CARD $191,773.69 $0.00 TODD GINSBACH- G ARROW LIV JUNE DEER PICK UP $315.00 GALLS LLC CHEVRONS-NAMEPLATES-HANDCUFFS $336.10 VIEHAUSER ENTERPRISES LLC SKY RIDGE INSTALL DEADBOLTS $540.88 GFOA CAPITAL ASSETS SECOND ED $143.71 GOOD EARTH NATURAL FOODS FO SCHOOL DOOR PRIZES $9.00 GOVERNMENT JOBS JOB POSTINGS $1,049.00 GREAT WESTERN TIRE INC REAPIR FLAT-EVENT TRAILER $222.62 GROSSENBURG IMPLEMENT WET CHARGED BATTERY $411.34 GUNDERSON TRUCKING INC TRANSPORT #2 TO GILLETTE $8,340.30 HAUGO BROADCASTING INC WATER PARK PROMOTION $600.00 HAWKINS INC CHEMICALS FOR POOL $5,709.91 HEISLER HARDWARE STAIN-ADHESIVE-FAUCET-PAINT-GFCI OUT $1,987.15 HOLIDAY INN LODGING FOR FIRE AND POLICE $1,147.53 HORSE CREEK LUMBER FIREWOOD BUNDLES CAMPGROUND $666.00 INTERNATIONAL CODE COUNCI RENEWAL LICENSE $145.00 THE ICE MAN LLC ICE FOR CAMPGROUND $471.65 ID EDGE INC REC CENTER FOB $629.86 IIA LIFTING SERVICES ANNUAL SAFETY INSPECTION $1,300.00 INTEGRATED MECHANICAL SOLU PM ON WP BOILERS $3,302.35 JENNER EQUIPMENT CO SKID SHOE & AC TIRE $1,550.76 TODD EMERY COLLINS JET SOUTH SHOWER HOUSE $425.00 JOHNER PAVING ASPHALT $3,021.75 KELSEY JADE PHOTOGRAPHY PROF HEADSHOTS P/Z DIRECTOR $75.00 KETEL THORSTENSON LLP 2023 AUDIT WORK $37,838.48 KEYPER SYSTEMS PLUGS AND TAMPER SEALS $294.30 WASTE CONNECTIONS OF SD RECYCLING AT RUS $1,200.00 KIESLER POLICE SUPPLY INC POLICE DEPT PROTECTION $2,671.30 KNECHT HOME CENTER INC GREASE-TANK-ELBOW-CLAMP-PIPE STOVE $2,798.36 KONE INC PM CITY HALL ELEVATOR $203.26 KRUSTY BIN CLEANER CLEAN OUT 13 BINS $130.00 KULLY SUPPLY HEX NUTS-VALVE REGULATOR $233.75 LA CROSSE TECHNOLOGY STAINLESS STEEL CLOCKS $623.54 LAWRENCE COUNTY REGISTER O DOCUMENT FOR CODE ENFORCE $4.00 LOWE'S WOOD WALL PANELING HYDRO $314.54 MID-AMERICAN RESEARCH CHEM STAIN MASTER-WASP KILLER $626.57 MARRIOTT PD LODGING FOR RECERT $2,455.36 MCMASTER CARR, INC LEVER DOOR MOUNT HOLDER $87.39 MENARDS T WAY VIDEO AMPLIFIER $22.95 MIDCO AIRPORT SERVICES $48.10 MIDWEST CONNECT CONTRACT BASE 8/1-7/31/2025 $2,106.00 MONEY MOVERS MAINT FEE FOR REC CENTER JUNE $10.00 MONUMENT HEALTH EMPLOYEE SCREENING $350.00 NASARO - SCHOOL RESOURCE OFF MEMBERSHIP $50.00 NIHCA ANNUAL MEMBERSHIP REC CENTER $199.00 NORTHERN HILLS CINEMA SUMMER REC KIDS TO MOVIES $425.00 NORTHERN HILLS EXCAVATION ILLINOIS ST SEWER REPAIR $9,679.61 NSG LOGISTICS, LLC ICE SLICER RE SUPPLY $24,162.56 NUTRIEN AG SOLUTIONS INC CHEMICALS FOR PARKS DEPT WEED CNTRL $472.50 PRO WINDMILL INC PEST CONTROL CITY BUILDINGS $1,372.25 ONE TIME VENDORS CAMPGROUND REFUNDS $210.00 PERKINS FAMILY RESTAURANT- STREETS SUPER LUNCH $39.29 PHOENIX SAFETY MANAGEMENT SAFETY PRESENTATION PAYMENT $17,675.00 PETTY CASH PLAT MONEY REIMBURSEMENT $339.00 POLICE RECORDS & INFORMATI POLICE RECORDS MANAGEMENT $487.99 PRECISION MECHANICAL LLP COMPRESSOR/CONDENSER PM $140.00 QUIK SIGNS INC REC CENTER MOUNT SIGNS-CAMPGROUND $3,367.64 RAPID DELIVERY W/S & WWTP WATER SAMPLES $346.13 RAPID FIRE PROTECTION INC DRY VALVE TRIP CITY HALL $13,482.68 REDWATER KITCHEN AUDIT WEEK FOOD $109.36 REED, THERESA DAWN MONTHLY CLEANING DWNTN JUNE $450.00 RESIDENCE INN PD TRAVEL TO PHX ARIZONA $3,785.73 THOMAS W NICHOLS RSINET DATA SERVICE AP-JUNE 24 $180.00 RUBYS ROOST SUMMER READING PRIZES $100.00 RUNNING SUPPLY INC SHOPE LIGHTS LED HYDRO $199.90 RUS OPERATOR TRAINING RUS OPERATOR REGISTRATION $300.00 SAFEWAY BAGELS AND CREAMCHEESE PD $23.19 SANFORD HEALTH OCCMED EMPLOYEE TESTING $350.00 SANITATION PRODUCTS INC FENDERS & HOPPER COVERS $2,982.40 SAWYER BREWING CO PIZZA FOR STREETS DEPT $207.69 SCULPTURE SERVICES CLEAN AND WAX SCULPTURES&PLAQUES $2,000.00 SDML POLICE CHIEFS CONFERNCE $145.00 SD SOLID WASTE MANAGEMENT MEMBERHSHIP DUES $550.00 XYLEM INC SUPPORT WALK BY DRIVE WWTP $3,700.00 SERVALL TOWEL & LINEN SHOP LAUNDRY-MAT AND MOP C/O $1,445.47 SIERRA DESIGN INC MOTORCYCLE WRAP $125.00 SIGN SOLUTIONS USA, LLC STREET SIGNS $5,393.32 SMART SIGNS LICENSE TRACKING WWTP $900.00 SODAK EARTHWORK LLC ROCKETSHIP PARK GRAVEL/LABOR $6,825.10 SOLE PERFECTION BOOT REIMBURSEMENT $100.00 JASON NELSON REMOVAL OF EQUIPMENT $845.00 SOUTH DAK STATE TREASURER JUNE 2024 SALES TAX $24,575.58 VIVI BENE INC POOL BULB-LIGHT LENS GASKET $505.66 SPEARFISH AUTO SUPPLY TOOLS-BATTERY-FLOOR MAT-ALARM $3,857.60 STARLINK SERVICES FOR HYDROPLANT $90.00 STATE OF SOUTH DAKOTA JUNE TESTING PD $72.00 STEC'S INNOVATIVE SAFETY S REWARDS FOR MAY 2024 $110.40 STREICHER'S FIRST DEFENSE IRRITANT $541.49 STURGIS RESPONDER SUPPLY HASH MARKS FOR UNIFORMS $223.60 SUPER CAR WASH APR/MAY/JUNE 2024 $949.00 SYSCO FOOD SERVICES OF MT WATER PARK CONCESSIONS $3,363.95 THE JUNK DRAWER FO SCHOOL DOOR PRIZES $93.41 THE WEEK MAGAZINE THE WEEK SUBSCRIPTION LIBRARY $158.24 THOMSON REUTERS WEST SUBSCRIPTION CHARGES $465.03 TRAFFIC SAFETY STORE BLACK BASE CONES $467.66 TRUGREEN WEED CONTROL $14,114.27 TTG ENTERPRISES INC REPAIRS TO EAST CLARIFER WWTP $480.00 TURBIVILLE INDUSTRIAL ELEC WWTP 75HP MOTOR REPAIR $1,174.63 TYLER TECHNOLOGIES INC TRANSACTION FEES 4/1-6/30 2024 $16.60 UNITED AIRLINES CHECKED BAGS X 2 $35 EACH $140.00 USA TODAY JUNE 2024 SUB $30.74  CITY OF SPEARFISH CITY WATER USAGE JUNE 2024 $68,703.04 VARIOUS FUEL VENDORS FOR T PD & FD TRAVEL $561.76 CLARITY TELECOM LLC 5/12/2024 SERVICES $6,867.23 VERIZON WIRELESS 4/24-5/23 SERVICES $6,186.90 W W GOETSCH ASSOC INC PACKING RINGS-LANTERN RINGS $411.31 WALL STREET JOURNAL JUNE 24 SUB $64.99 WALMART CAPITAL ONE OFFICE SUPPLIES W/S-BATTERIES-OFFICE $2,268.33 WASP BARCODE TECH BAR CODE TECH FOR PD $204.83 WELLS PLUMBING CORP RAIN BIRD SPRINKLER HEAD RPLC $25.80 INTEGRITY ACQUISITION LLC C/O BULB ON FORD-KIT $184.41 WONDERLAND CAVE SUMMER REC FIELD TRIP $302.00 Total $665,225.52 Park and Recreation Director Ehnes noted that the Park, Recreation, and Forestry Advisory Board will hold their meeting on Thursday, July 18, 2024, at 7:30 a.m. with a discussion on e-bikes being held. Public is encouraged to attend and voice their concerns and comments on the potential need for regulations on certain City-owned properties. There being no further business, Clark moved, Hourigan seconded, and all voted to adjourn at 5:59 p.m. Dated this 15th day of July, 2024. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.