City Council

Spearfish City Council Regular Session Minutes January 21, 2025 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, January 21, 2025. Council Vice President Clark was present and called the meeting to order. Roll call was taken with the following members present: Clark, Hafner, Hourigan, Klarenbeek, and Rath. Absent: Mayor Senden, and Jacobs. Also present: City Administrator Falcon, City Attorney Knox, Finance Officer De Neui, Planning Director Koelbel, Public Safety Director Rotert, Public Works Director McMahon, Parks and Recreation Director Ehnes, City Engineer Mathis, and Fire Chief Deaver. All stood and recited the pledge of allegiance. Agenda – Hafner moved, Rath seconded, and all voted to correct agenda item 7B to read “Approve Treasurer’s Report dated December 31, 2024”. Hourigan moved, Klarenbeek seconded, and all voted to approve the agenda as corrected. Public Comment – A time for public comment was opened at 5:31 p.m. and was closed with no comments being received. Consent Agenda – Hourigan moved, Rath seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the January 6, 2025, City Council regular session. B. Approve the treasurer’s report dated December 31, 2024. Other Items Sponsorship – Klarenbeek moved, Hourigan seconded, and with Clark, Hafner, Hourigan, Klarenbeek, and Rath voting aye, motion passed to approve the request for sponsorship of $425 for the rental fee at the Snappers Club on March 29, 2025 for a free to the community gardening training session by the Northern Hills Master Gardeners. Contract – Rath moved, Hafner seconded, and with Clark, Hafner, Hourigan, Klarenbeek, and Rath voting aye, motion passed to approve contract with Alpine Software, Inc. for a cost of $7,194 in year one with a 4% annual cost increase, and a 5-year agreement with a 3-year optional extension. Community Rating System (CRS) – Klarenbeek moved, Hourigan seconded, and all voted to approve the Community Rating System (CRS) CC-213 Recertification, FEMA form 086-0-35A (10/23). Temporary Construction Easement – Rath moved, Hourigan seconded, and all voted to approve a Temporary Construction Easement for False Bottom Construction, LLC, for the Walton-Schuler Irrigation Ditch dredging project. Agreement – Hourigan moved, Klarenbeek seconded, and all voted to approve the 2024 Equitable Sharing Agreement and Certification. Agreement – Klarenbeek moved, Hafner seconded, and with Clark, Hafner, Hourigan, Klarenbeek, and Rath all voting aye, motion passed to approve the agreement with Ketel Thorstenson, LLP for the calendar year 2024 audit services. Quarterly Administrative Fees – Klarenbeek moved, Hafner seconded, and all voted to authorize finance to make the quarterly administrative fees for personnel and IT costs at the end of each quarter in 2025. Grant – Rath moved, Hourigan seconded, and all voted to accept the Energy Efficiency and Conservation Block Grant (EECBG) for $75,440 reimbursement grant from the U.S. Department of Energy for the purchase of an electric vehicle. Skate Park Project – Hafner moved, Rath seconded, and with Clark, Hafner, Hourigan, Klarenbeek, and Rath voting aye, motion passed to approve the skate park site preparation project contract with Meredith Excavation and Trucking Services at a lump sum price of $79,878.36. Purchase – Hourigan moved, Klarenbeek seconded, and with Clark, Hafner, Hourigan, Klarenbeek, and Rath voting aye, motion passed to purchase a John Deere 1585 Terrain Cut with attachments for $60,462.20. Purchase – Hafner moved, Hourigan seconded, and with Clark, Hafner, Hourigan, Klarenbeek, and Rath voting aye, motion passed to approve the purchase of a new 938M Caterpillar Front End Loader and V-Plow for $308,594.48. Purchase – Rath moved, Klarenbeek seconded, and with Clark, Hafner, Hourigan, Klarenbeek, and Rath voting aye, motion passed to approve the purchase of two Ford F250 Super Duty pickups from White’s Canyon Motors for $53,568. each for total of $105,136. Purchase – Klarenbeek moved, Hourigan seconded, and with Clark, Hafner, Hourigan, Klarenbeek, and Rath voting aye, motion passed to approve the purchase of one Ford F150 pickup from White’s Canyon Motors for $48,478. Proposal – Rath moved, Hourigan seconded, and with Clark, Hafner, Hourigan, Klarenbeek, and Rath voting aye, motion passed to approve HDR Engineering Inc.’s proposal for materials testing and administration services for the Colorado Blvd Sanitary Sewer Upsize Phase 2 and 3 project at a cost not to exceed $370,052. Proposal – Hourigan moved, Hafner seconded, and with Clark, Hafner, Hourigan, Klarenbeek, and Rath voting aye, motion passed to approve FMG Engineering’s proposal for engineering services for the Mason Street Storm Drainage design at a not to exceed amount of $65,975. Purchase – Rath moved, Hourigan seconded, and with Clark, Hafner, Hourigan, Klarenbeek, and Rath voting aye, motion passed to approve the purchase of a new Bobcat UW56 Toolcat with attachments for $89,705.35. Bill List – Klarenbeek moved, Rath seconded, and with Clark, Hafner, Hourigan, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated January 21, 2025 as follows: VENDOR NAME DESCRIPTION AMOUNT A & B BUSINESS INC COPIER LEASES $2,694.94 ALEX AIR APPARATUS 2 LLC COMPRESSOR SERVICE $853.62 AMAZON CAPITAL SERVICES OFFICE CHAIR-STABILIZER LEVEL-FL $5,770.98 BAKER & TAYLOR BOOKS FOR LIBRARY $251.35 BELLE FOURCHE LANDFILL DECEMBER 2024 TIPPING FEES $23,612.40 BH COUNCIL OF LOCAL GOVERNME 2025 ASSESSMENT DUES $6,560.00 BLACK HILLS ENERGY DEC 2024-JAN 2025 ELECTRICITY $1,367.83 BIG SKY COMMMUNICATIONS MONAURAL VOICE HEADSET PD $522.00 BLACK HILLS CHEMICAL CORP CLEANING SUPPLIES- PAPER SUPPLIES $1,511.94 BLACK HILLS PIONEER COMMUNITY PAGES -LEGALS DEC 24 $954.96 BLACK HILLS PURE INC BH PURE WATER DELIVERY $33.00 JT VENTURES LLC OCT-NOV-DEC 2024 CAR WASHES $192.00 BUTLER CAT- EFT ONLY PIN-CONNECTOR $77.38 CASH-WA DISTRIBUTING CO REC CENTER CONCESSSIONS $865.23 CBH COOPERATIVE DEC 2024 FUEL USAGE $29,481.07 CONSOLIDATED ELECTRICAL THERMOSTAT-PHILIPS DRIVE BIT $194.29 CENGAGE LEARNING BOOKS FOR LIBRARY $49.48 CENTURYLINK INC AIRPORT,WWTP, PD,FD,HYDRO JAN 25 $552.40 CHILDREN'S HOME SOCIETY OF TWO INTERVIEWS FOR PD $300.00 CONDREY AND ASSOCIATES INC CLASSIFICATION/COMP PLAN PMNT $12,250.00 CONTRACTOR'S SUPPLY INC W/S MARKING PAINTS $252.70 DANR WASTE MANAGEMENT PROG NPDES MUNINCIPAL FEE $12,500.00 DIVISION OF MOTOR VEHICLES TITLE-REGISTRATION VIN# 698479 $15.00 DRAGOO, SKY FD INSTRUCTOR COURSE REIMBURSE $80.00 EDDIE'S TRUCK CENTER INC SENSOR $49.28 EDDY, TRAVIS FD INSTRUCTOR COURSE $80.00 FASTENAL CO BANDSAW BLADE-DBI SALA $104.06 SEON SYSTEMS SALES INC ADAPTER-POWER CABLE $1,627.09 FORTIN TRUCKING & EXCAVATI SNOW HAULING $2,730.00 FOTH INFRASTRUCTURE & ENVI SKY RIDGE IRRIGATION-EAST LOW Z $57,008.80 FUXA, LAURA DEC 2024 FITNESS INSTRUCTOR $222.75 GAME TIME PLAYGROUND EQUIPMENT $264.59 HAWKINS INC AQUA HAWK CHEMICAL WWTP $7,526.13 HDR ENGINEERING INC SPF CO BLVD-SWR UPSZ-WWTP MSTR $4,730.00 HOLIDAY INN-SPEARFISH DEC 2024 PLOWING $2,846.16 INTERSTATE ENGINEERING INC SANDSTONE HILLS ST REPAIR PROJEC $402.50 I & S GROUP, INC. DATA AGGREGATION PARKS DEPT $15,913.19 JACKSON, TRISTYN DEC 24 FITNESS INSTRUCTOR $50.00 KDV INC HAULING SNOW-WATER MAIN BREAK $13,036.93 KNECHT HOME CENTER INC PVC CAPS-BATTERIES-HAMMERS-SOAP $300.57 LUEDERS FOOD CENTER EMPLOYEE MEAT GIFT CARDS $5,122.58 MASIERO, ANTHONY S-215 WILDLAND REIMBURSE $80.00  MCD CONSTRUCTION SERVICES HAULING SNOW 1/2/2025 $1,365.00 MCGAS PROPANE RAINBOW ROAD TANK $968.19 MCKIRDY-WILSEY, EMMA DEC 24 FITNESS INSTRUCTOR $54.00 MIDCONTINENT TESTING LABS, DEC 2024 W/S & WWTP WATER SAMPL $585.12 MOELLER, CHRIS DBA BH ANIM DEC 2024 ANIMAL REMOVAL $306.00 MONEY MOVERS MAINT FEE DEC 2024 REC CENTER $10.00 OPENGOV, INC B&D PERMIT AND LICENSE PROGRAM $71,912.00 POWERPLAN LOADER- BACKUP ALARM & STROBE $927.20 QUIK SIGNS INC SIGNAGE PARKS-BUSINESS CARDS $1,454.35 RAPID DELIVERY WATER SAMPLE DELIVERIES $38.68 ROVERE, TAYLER FLAGS FOR WWTP REIMBURSEMENT $109.98 RIVERSIDE TECHNOLOGIES INC ZBOOK FIREFLY 64GB $1,999.00 SCULL CONSTRUCTION SERVICE AIRPORT PE 2 $63,316.39 SOUTH DAKOTA ONE CALL MESSAGE FEES DEC 24 $65.10 SD REDBOOK FIRE FIGHTING 7TH EDITION $1,710.00 SOLE PERFECTION BOOT REIMB- ZIMMERMAN/JONES $579.99 SOUTH DAKOTA COMMUNITY FOU 2024 DONATIONS COLLECTED UTILITI $235.00 SOUTH DAK STATE TREASURER DEC 24 SALES TAX $11,054.97 STEC'S INNOVATIVE SAFETY S SAFETY REWARDS PROGRAM DEC 24 $1,425.00 MICHAEL D BRIGHT HORN LUGER $2,965.20 CAT WASH, LLC OCT-NOV-DEC 2024 CAR WASHES $986.50 SUPERIOR SANITATION LLC RESTROOM RENTALS DEC 24 $1,280.00 TYLER TECHNOLOGIES INC REFUND OF EMPLOYEE ACCESS PRO $6,167.08 CITY OF SPEARFISH 12/5/2024-1/6/2025 CAMPGRND $1,293.50 INTEGRITY ACQUISITION LLC F-250 VIN ECO5478 VIN EC04630 $107,136.00 ZIEGLER, ADAM FD INSTRUCTOR COURSE REIMBURSE $80.00 ZIEGLER, BRIAN FD INSTRUCTOR COURSE REIMBURSE $80.00 Total $491,141.45 Mayor and Council Appointment – Rath moved, Hourigan seconded, and all voted to appoint Patrick Williams to the Visit Spearfish Board for term expiring December 31, 2026, and reappoint Ali Eddy to the Visit Spearfish Board for term expiring December 31, 2027. There being no further business, Hourigan moved, Rath seconded, and all voted to adjourn at 6:05 p.m. Dated this 21st day of January, 2025. Attest: By:__________________________ Marty Clark, Vice President ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.