City Council

Spearfish City Council Regular Session Minutes February 3, 2025 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, February 3, 2025. Mayor Senden was present and called the meeting to order. Roll call was taken with the following members present: Clark, Hafner, Hourigan, Klarenbeek, and Rath. Absent: Jacobs. Also present: City Attorney Knox, Finance Officer De Neui, Planning Director Koelbel, Public Safety Director Rotert, Public Works Director McMahon, Parks and Recreation Director Ehnes, City Engineer Mathis, and Police Chief Smith. All stood and recited the pledge of allegiance. Agenda – Klarenbeek moved, Clark seconded, and all voted to amend the agenda to add item 12C – Ratify Equipment Loan Agreement and authorize amendment to extend Equipment Loan Agreement to February 18, 2025. Hourigan moved, Rath seconded, and all voted to approve the agenda as amended. Public Comment – A time for public comment was opened at 5:31 p.m. with comments received from Greg Moselle regarding the city accepting Federal Government grants. His concerns included, impacts to federal debt, and city zoning and density. No further comments were received and the time for public comment was closed at 5:35 p.m. Consent Agenda – Clark moved, Hourigan seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the January 21, 2025, City Council regular session. B. Accept the 2024 Spearfish Community Pantry Report. C. Add Douglas Leffers to the 2025 Recreation Center volunteer list. D. Add Jayne Brenneisen to the 2025 Library volunteer list. Other Items Sponsorship – Klarenbeek moved, Hourigan seconded, and with Clark, Hafner, Hourigan, Klarenbeek, and Rath voting aye, motion passed to approve a sponsorship of $760 for the rental fees at the Band Shell and the Log Cabin for the Canyon Acoustic Series – Spread the Tunes. Easement – Clark moved, Hourigan seconded, and all voted to approve proposed utility easement agreement with Butte Electric. License – Klarenbeek moved, Rath seconded, and all voted to approve an application from Heather Giffrow with Spearfish Chamber of Commerce for a special malt beverage (beer) license and a special on-sale wine license for the Taste of Spearfish April 28, 2025, from 5:00 p.m. to 7:30 p.m. at the Tretheway Pavilion. Public Hearing – A public hearing to consider an application from Paul Darling with Frontier Lodging of Spearfish LLC dba Holiday Inn - Spearfish for a retail (on-off sale) malt beverage & SD farm wine license located at 305 N. 27th Street was opened at 5:41 p.m. and closed with no comments being received. Clark moved, Hafner seconded, and all voted to approve the license. was opened at 5:41 p.m. Purchase – Hourigan moved, Hafner seconded, and with Clark, Hafner, Hourigan, Klarenbeek, and Rath voting aye, motion passed to purchase Civic Plus Agenda and Meeting Management Select product for initial price of $14,749.17 with annual recurring services for $11,500. Tax Abatement – Klarenbeek moved, Hourigan seconded, and all voted to approve a $43,460 tax abatement for property at 3511 Roughlock Lane. Public Hearing – A public hearing to hear and consider the final plat of Tract B. (Southwest of the intersection of Pheasant Lane and Brookview Road) was opened at 5:59 p.m. with comments received from Greg Moselle, he asked if knowing the long-term goals of the property would be in the interest of the city. With no further comments being received, the hearing was closed at 6:00 p.m. Clark moved, Rath seconded, and all voted to approve the final plat. Public Hearing – A public hearing to hear and consider the final plat of Tracts M1-A1 and M1-A2. (Northwest of the intersection of Oliver Street and Mcguigan Road) was opened at 6:02 p.m. with comments received from Greg Moselle, he asked if there are concerns with the property having gypsum. Koelbel stated it is up to the property owner to get a soil test. With no further comments being received the hearing was closed. Rath moved, Hafner seconded, and all voted to approve the final plat. Change Order – Rath moved, Clark seconded, and with Clark, Hafner, Hourigan, Klarenbeek, and Rath voting aye, motion passed to approve Change Order #2 for the East Low Zone Schedules B, C, & D for a net increase of $8,951.52 (0.1%) and no revision to the substantial completion date of October 17, 2025. Award Bid – Hourigan moved, Rath seconded, and with Clark, Hafner, Hourigan, Klarenbeek, and Rath voting aye, motion passed to award the lowest responsive and responsible bid for the W. Dakota St & N 5th St - Street & Utility Improvement project to Pedersen Excavating, Inc. at a total amount of $2,335,975.50. Ratify Agreement – Clark moved, Hourigan seconded, and all voted to ratify Equipment Loan Agreement and authorize amendment to extend Equipment Loan Agreement to February 18, 2025. Bill List – Klarenbeek moved, Hourigan seconded, and with Clark, Hafner, Hourigan, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated February 3, 2025 as follows: VENDOR NAME DESCRIPTION AMOUNT AED SMART MONITORING LLC AED ANNUAL SUBSCRIPTION $7,650.00 ALLSTATE PETERBILT CO MIRROR-VELVAC DOOR $3,036.20 AMAZON CAPITAL SERVICES DUCT SEAL-STORAGE-TOOL BOX $4,145.03 AMERICAN ENGINEERING TESTING REC PATH MATERIALS TESTING $427.50 AMERISCAN IMAGING SVCS INC DOCUMENTS ON DEMAND 2025 $1,150.00 AUSCAR X REC CENTER SNOW REMOVAL $3,100.00 BAKER & TAYLOR BOOKS FOR LIBRARY $205.67 BELLE FOURCHE VETERINARY CLIN K9 DAVOS WELLNESS EXAM $68.00 BEST WESTERN BLACK HILLS LODG ROOM FOR DISPATCHER SNOWSTOR $79.40 BLACK HILLS ENERGY DEC/JAN ELECTRICITY USEAGE $32,426.08 BHSU CAREER DEVELOPMENT EARLY BIRD REGISTRATION $275.00 BLACK HILLS CHEMICAL CORP CLEANING WIPES AND SUPPLIES $845.71 BLACK HILLS PIONEER B&D YEARLY 2025 SUBSCRIPTION $223.16 BLACK HILLS WINDSHIELD PD WINDSHIELD REPAIR $425.00 BROADCAST MUSIC INC ANNUAL FEE FOR REC MUSIC $446.00 CARON, SARAH BYOD REIMBURSEMENT FEB 2025 $41.91 CASH-WA DISTRIBUTING CO CONCESSIONS FOR REC CENTER $845.48 CENGAGE LEARNING BOOKS FOR LIBRARY $158.99 DIVISION OF MOTOR VEHICLES FEE AND TITLE C04630 C05478 $30.00 EDDIE'S TRUCK CENTER INC AMBER CLEAR LED BAR $2,255.34 FALCON, ROBERT BYOD REIMBURSEMENT FEB 2025 $41.91 SEON SYSTEMS SALES INC JAN 25 GARBAGE TRACKING SOFTW $1,891.18 BDG INC LEADER HOSE-TERM KIT- WIPER BL $1,334.80 FMG INC DRAINAGE AND CREEK STABILIZE $5,714.90 HAWKINS INC CHLORINE CYLINDERS $120.00 HDR ENGINEERING INC HYDRO PLAN ASSESSMENT $28,420.00 HIRE AUTHORITY, INC DEPOSIT ON HR EVENT $7,200.00 HOFER FIRE STUFF LLC PUSH PULL PRIMER VALVE $447.44 HUB INTERNATIONAL GREAT PL CYBER LIABILITY- RENEWAL $31,603.37 JI TOOLS SESNOR WRENCH SET $211.25 KETEL THORSTENSON LLP TAX FORMS/PROCESSING FOR HR $2,688.00 LAPRADE CONSTRUCTION NEW GUTTER AND DOWNSPOUT $1,962.00 LAWRENCE COUNTY AUDITOR DOWNTOWN BID ASSESSMENTS $2,489.95 LUBRICATION ENGINEERS, INC LOW TOX TURBINE OIL $1,172.32 LUEDERS FOOD CENTER COFFEE FOR HYDRO PLANT $19.98 MAINLINE CONTRACTING INC WATER REPAIR AT ELKHORN LIFT $1,427.30 MONTANA-DAKOTA UTILITIES GAS USE 12/6/2024 $10,434.32 MEAD & HUNT, INC. AIRPORT TERMINAL-PVMNT MAINT $10,100.05 PATTLEN ENTERPRISES INC DB AERAVATOR W. ROLLER $14,764.00 MUNICIPAL PIPE TOOL CO. LL SEWER CIPP LINING $57,050.71 MP FT PIERRE LLC WATER SEWER STAFF LODGING CO $1,783.41 NORTHERN HILLS VENTURES 0365 AND NETWORK SVCS LICENSES $25,728.91 ONE TIME VENDORS CARMEN DIAS:HISTORIC HOMEPAIN $200.00 SCHREINER ENTERPRISES, INC BOOK MARKS LIBRARY $325.00 QUADIENT FINANCE USA, INC 10/10/2024-1/22/2025 POSTAGE REFIL $1,000.00 QUIK SIGNS INC SIGNS FOR STREETS DEPT $221.36 RAMAKER & ASSOC INC ROSE HILL PARCEL MAINTENANCE $200.00 RCS CONSTRUCTION INC EAST LOW ZONE PE 7 $461,991.31 REED, THERESA DAWN JAN DOWNTOWN RESTROM CLEAN $465.00 THOMAS W NICHOLS DATA SRVICSE OCT-DEC 2024 $180.00 SD AIRPORTS CONFERENCE CONFERENCE REGISTRATION $600.00 SDPAA INSURANCE RENEWAL $528,570.05 SECRETARY OF STATE NOTARY FEE $30.00 SILVERADO, INC. ADJUST AND LUBE GATES $1,096.50 JASON NELSON INSTALL EQUIPMENT PD VEHICLES $71,092.87 SPEARFISH LUMBER CO PICNIC TABLE BOARDS $759.60 STEC'S INNOVATIVE SAFETY S REWARDS PROGRAMS DEC 2024 $328.03 HUSKER PROPERTIES LLC DIESEL FUEL-SNOW REMOVAL $25.24 TURBIVILLE INDUSTRIAL ELEC INSPECTED ZOELLER PUMP $60.00 US BANK NATIONAL ASSOCIATI 2014 CLEAN WATER FINAL PYMNT $91,072.27 VISIT SPEARFISH INC BID BOARD ALLOCATION 2/2025 $18,750.00 INTEGRITY ACQUISITION LLC TIRE PRESSURE SENSOR $83.62 $1,441,491.12 JANUARY 2025 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $9,783.36 0.89% $8,683.98 $1,099.38 1.17% City Administrator 22,572.13 2.05% 17,871.33 4,700.80 2.40% City Attorney 15,618.10 1.42% 12,552.00 3,066.10 1.69% Finance 33,919.67 3.08% 25,414.41 8,505.26 3.41% Human Resources 11,159.36 1.01% 8,883.20 2,276.16 1.19% Gov't Bldgs 28,679.38 2.61% 18,204.43 10,474.95 2.45% Engineering 43,045.10 3.91% 33,080.82 9,964.28 4.44% Public Safety Admin 29,251.84 2.66% 21,708.13 7,543.71 2.92% Police 206,582.07 18.77% 136,129.00 70,453.07 18.29% Fire 40,727.74 3.70% 24,742.08 15,985.66 3.32% Bldg Inspection 28,417.02 2.58% 19,224.00 9,193.02 2.58% Streets & Snow 142,616.72 12.95% 97,439.88 45,176.84 13.09% Cemetery 7,575.42 0.69% 4,132.80 3,442.62 0.56% Animal Control 5,436.89 0.49% 3,563.21 1,873.68 0.48% Recreation/Aquatic 83,212.73 7.56% 53,711.80 29,500.93 7.22% Parks 64,150.96 5.83% 39,654.34 24,496.62 5.33% Library 39,344.56 3.57% 30,199.49 9,145.07 4.06% Plan & Zone 26,095.46 2.37% 20,730.88 5,364.58 2.79% Motor Pool 27,542.40 2.50% 17,879.53 9,662.87 2.40% Wildland Fire 10,707.48 0.97% 2,723.13 7,984.35 0.37% Police Comm 55,232.24 5.02% 41,800.10 13,432.14 5.62% Water 31,898.53 2.90% 20,541.38 11,357.15 2.76% Electric Production 24,732.91 2.25% 17,733.24 6,999.67 2.38% Sewer 25,573.42 2.32% 15,755.58 9,817.84 2.12% WWTP 38,905.97 3.53% 25,035.03 13,870.94 3.36% Airport 6,421.63 0.58% 4,283.08 2,138.55 0.58% Solid Waste 39,192.80 3.56% 22,646.05 16,546.75 3.04%  Campground 2,477.00 0.23% 0.00 2,477.00 0.00% Totals $1,100,872.89 100.00% $744,322.90 $356,549.99 100.00% Banking Fees DEC 96.22 Credit Card Fees DEC $ 9,049.47 Grand Total $1,109,922.36 Effective Employee Position Wage Stipend Date Woods, Chris Police Corporal $36.49 1/5/2025 Lorang, Solomon Wastewater Treatment Operator I $24.58 $3.00 3/10/2025 Zimmerman, Tyler Building Inspector $29.95 1/19/2025 Nenstiel, Gina Police Property Evidence Manager $23.98 3/2/2025 Departmental Discussion – Koelbel updated council on the cell tower proposed around Colorado Blvd. and Hwy 85. The ordinance will be discussed at Planning Commission tomorrow to revise some conflicting language. The first reading will be at the February 18th City Council meeting. There being no further business, Clark moved, Hourigan seconded, and all voted to adjourn at 6:17 p.m. Dated this 3rd day of February, 2025. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.