City Council

Spearfish City Council Regular Session Minutes February 18, 2025 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Tuesday, February 18, 2025. Mayor Senden was present and called the meeting to order. Roll call was taken with the following members present: Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: none. Also present: City Administrator Falcon, City Attorney Knox, Finance Officer De Neui, Planning Director Koelbel, Public Safety Director Rotert, Public Works Director McMahon, Parks and Recreation Director Ehnes, Police Chief Smith, and Assistant Police Chief Dean. All stood and recited the pledge of allegiance. Agenda – Clark moved, Hafner seconded, and all voted to amend the agenda to add item 11C – Approve a contract with SAFEbuilt Colorado, LLC for Building Permit Plan Review Audit Services. Clark moved, Hourigan seconded, and all voted to approve the agenda as amended. Public Comment – A time for public comment was opened at 5:32 p.m. with comments received from Rebecca Williams requesting more that 24 hours for the public to review the revised Comp Plan before the council takes action, Mayor Senden assured her that there would be adequate time for the public to review the document. Jeremy Smith commented on Ordinance 1396, and sees a need to accommodate infrastructure needs without compromising design standards. Consent Agenda – Clark moved, Jacobs seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the February 3, 2025 City Council regular session. B. Approve the Treasurer’s report dated January 31, 2025. C. Approve the Visit Spearfish sponsorship recommendations for the following events: Black Hills Youth Triathlon $1500, Leading Ladies/Dakota Spirit Marathon $2000, Spearfish Spartan Athletic Booster Club Queen City Classic $2000, Ridge Riders Dakota Five-O/Pine Island Gravel Odyssey $3000, and Spearfish Sasquatch July 5th Fireworks and Game Sponsor for $5000. D. Approve the temporary construction easements associated with the Colorado Boulevard Roadway Improvements Project #2023-04. Items from Visitors Spearfish Community Foundation – The Spearfish Community Foundation presented a grant check to the Mayor and Council to help fund the new skate park. Badge Pinning and Annual Police Awards – Rotert held a Badge Pinning for Chief Collin Smith & presented the 2024 department awards for Officer of the Year to School Resource Office Austin Drapeaux, Communications Office of the Year to Communications Officer Dawn Lolley & Staff Member of the Year to Administrative Coordinator Kayla Sprigler. Other Items Public Hearing – A public hearing to consider a Property Exchange and Development Agreement with Hills View Homes to support development in the Sky Ridge Development was opened at 6:00 p.m. and closed with no comments being received. Clark moved, Klarenbeek seconded, and all voted to approve Resolution 2025-03 – as follows: RESOLUTION 2025-03 A RESOLUTION TO ENTER INTO A REAL ESTATE EXCHANGE AND DEVELOPMENT AGREEMENT WITH HILLS VIEW HOMES, INC. FOR CERTAIN REAL PROPERTY AT SKY RIDGE DEVELOPMENT WHEREAS, the City of Spearfish is the owner of a certain 10 lots situated in the Sky Ridge affordable housing development that are ready for home construction; and WHEREAS, Hills View Homes is the owner of a certain 10 lots also situated in the Sky Ridge affordable housing development, having received title to these lots from Dream Design International, Inc.; and WHEREAS, Hills View Homes desires to exchange the 10 lots it owns for the specified 10 lots owned by the City of Spearfish for the purpose of building affordable housing on those lots consistent with and subject to the terms and conditions of the Development Agreement, as amended, currently in place between the City and Dream Design International, Inc.; and WHEREAS, SDCL § 9-27-34.1 authorizes any municipality to exchange any land belonging to such municipality with a private owner; and WHEREAS, a Notice of the proposed exchange and hearing was duly and properly published for at least ten (10) days prior a public hearing, and a copy of the agreement has been on file in the Finance Office and available for public inspection; and WHEREAS, the Common Council of the City of Spearfish believes that the exchange of these lots for the further development of affordable housing will serve the public purpose and encourage and assist in the location of new business and industry and the expansion of existing business development. NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that the City is authorized to enter into the Real Estate Exchange and Development Agreement with Hills View Homes for the exchange of the real property described as follows: Lots to be conveyed by City to Hills View Homes: Lots 18-21 of Block 1, Lots 12-15 of Block 3 and Lots 1-2 of Block 6 and Dedicated Street Rights-of-Way of Sky Ridge Subdivision, being a part of Tract V-1 of Sky Ridge Subdivision, which is a part of Tract V of Elkhorn Ridge Addition, City of Spearfish, Lawrence County, South Dakota, according to plat recorded as Document No. 2021- 09417. Lots to be conveyed by Hills View Homes to City:  Lots 2-11 of Block 5 of Sky Ridge Subdivision, being a part of Tract V-1 of Sky Ridge Subdivision, which is a part of Tract V of Elkhorn Ridge Addition, City of Spearfish, Lawrence County, South Dakota, according to plat recorded as Document No. 2021- 09417. Dated this 18th day of February 2025. CITY OF SPEARFISH By: ____________________________ (Seal) John Senden, its Mayor Attest: ________________________________ Michelle DeNeui, Finance Officer Adopted: February 18, 2025 Published: February 21, 2025 Effective: March 13, 2025 Agreement – Rath moved, Hourigan seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the construction agreement with the American Ramp Company for the construction of the skate park at a cost for $552,248.40. Public Hearing – A public hearing to consider the final plat of Lots 1 through 9 and Tracts 1 and 2 of Blue Sky Estates Subdivision was opened at 6:06 p.m. and closed with no comments being received. Rath moved, Hourigan seconded, and all voted to approve the Final Plat. Ordinance 1396 – Klarenbeek moved, Hafner seconded, and all voted to approve the first reading of Ordinance 1396 – An Ordinance Amending the Revised Ordinances of the City of Spearfish, Chapter 156 Zoning. Contract – Hourigan moved, Jacobs seconded, and with Clark, Hafner, Hourigan, Jacobs, and Rath voting aye, Klarenbeek voting nay, motion passed to approve a contract with SAFEbuilt Colorado, LLC for Building Permit Plan Review Audit Services. Purchase – Hourigan moved, Clark seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the purchase of 427 (semi-trailer load) 95 gallon garbage containers at $74.00 each for total of $31,598.00 through Sanitation Products Inc. Easement – Clark moved, Hafner seconded, and all voted to approve the permanent drainage easement associated with the Colorado Boulevard Roadway Improvements Project #2023-04. Resolution No. 2025-02 – Clark moved, Rath seconded, and all voted to approve Resolution No. 2025-02 – as follows:  RESOLUTION NO. 2025-02 BRIDGE REINSPECTION PROGRAM RESOLUTION FOR USE WITH SDDOT RETAINER CONTRACTS WHEREAS, 23 CFR 650, Subpart C, requires initial inspection of all bridges and reinspection at intervals not to exceed two years with the exception of reinforced concrete box culverts that meet specific criteria. These culverts are reinspected at intervals not to exceed four years. THEREFORE, the City of Spearfish is desirous of participating in the Bridge Inspection Program using Bridge Replacement funds. The City requests SDDOT to hire HDR Engineering, Inc. (Consulting Engineers) for the inspection work. SDDOT will secure Federal approvals, make payments to the Consulting Engineer for inspection services rendered, and bill the City for 20% of the cost. The City will be responsible for the required 20% matching funds. Dated this 18th day of February, 2025, at Spearfish, South Dakota. (city) By: _____________________________ John Senden, its Mayor (SEAL) Attest: _______________________________ Michelle DeNeui, Finance Officer Adopted: February 18, 2025 Published: February 21, 2025 Effective: March 13, 2025 Bill List – Klarenbeek moved, Hourigan seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated February 18, 2025 as follows: VENDOR NAME DESCRIPTION AMOUNT 12TWENTY FOR EMPLOYERS JOB POSTING PD $390.00 3RD DEGREE SCREENING INC EMPLOYEE SCREENING DEC 24 $27.50 911 SUPPLY PANTS FOR PD $236.83 A & B BUSINESS INC PLOTTER RENTAL-COPIER CONTRACTS $3,049.85 A & B WELDING SUPPLY CO SAW COOLANT-CYLINDER RENTAL $455.96 ADOBE INC. LICENSES X 21 $484.17 ALTERNATIVEFUELMECCA VISCOMAT GEAROIL PUMP HYDRO $2,740.00 AMAZON CAPITAL SERVICES WHITE BOARDS-LIB BOOKS & DVDS-LAM $1,393.91 AMERICAN RED CROSS LIFEGUARD TRAINING BUNDLE $408.00 ANTUNEZ CITY PLANNER DEPT LUNCH $109.80 APA NATIONAL PLANNING PLANNING CONF REGISTRATION $1,237.99 APPLICATORS LICENSE WEED SPRAYING RE CERT $30.00 ASCAP LICENSE FEE 2025 REC CENTER $445.00 ASSOC OF STATE FLOODPLAIN REGISTRATIONS FOR CONFERENCE $365.00 AXON ENTERPRISES INC LICENSE BUNDLE PD-FLEET BUNDLE $30,626.41 BAKER & TAYLOR BOOKS FOR LIBRARY $472.48 BELLE FLOWERS CO ICE CREAM FREEZER PURCHASE REC CE $500.00 BELLE FOURCHE LANDFILL JAN 2025 TIPPING FEES $31,018.20 BERLIN CITY PLANNER DEPT LUNCH $82.84 BLACK HILLS ENERGY DEC 2024-JAN 2025 ELECTRICITY $2,189.65 BLACK HILLS PIONEER JANUARY 2025 LEGALS $623.97 BLACK HILLS PURE INC WATER FOR CITY BUILDINGS $17.50 BLACKBIRD EXPRESSO COFFEE WITH MAYOR DEC 2024 P CARD $7.97 BLINDS GALORE VERTICAL BLIND SETS $182.30 BLINDSTER.COM LIGHT FILTERING SOLAR SHADES $183.34 BLUEBEAM INC SUBSCRIPTION 1/2025-1/2026 B/D $330.00 BOMGAARS CABLE-BENCH VISE-HOUSE HEATER $1,238.07 BUTLER CAT CUTTING EDGE-BOLT-NUT $639.56 BUTLER MACHINERY CO VISION LINK-PARTS $995.87 BUTTE ELECTRIC COOP 11/27/2024-12/27/2024 USAGE $48,980.90 VISUAL WORKS INC CAMPGROUND RESERVATION DEC 2024 $146.00 CONSOLIDATED ELECTRICAL DISTR THREAD CONDUIT BODY $7.81 CELLEBRITE OPERATOR/ANALYST TRAINING $4,607.50 CENGAGE LEARNING BOOKS FOR LIBRARY $182.96 TMT INC ONE STEP FLOOR RESTORER $198.52 CENTRIFUGE TRAINING, LLC HIGH RISK VEHICLE STOPS TRAINING $1,800.00 SPEARFISH CHAMBER OF COMMERC MEMBERSHIP INVESTMENT $900.00 CHEWY FOOD FOR K9 DAVOS $284.80 CIVICPLUS 2025 NOTIFICATION SOFTWARE $5,450.61 CLAUSER MACHINE WORKS BUILD WATER ON/OFF KEYS FOR W/S $1,060.00 CLEAN FREAK CAR WASH DEC 2024 FLEET WASHES $45.00 CLIMATE CONTROL SYSTEMS & PM REC CENTER-AIRPORT HTR INSTALL $11,325.16 CNA SURETY BONDS FOR NOTARY PUBLICS $293.75 COCA-COLA BOTTLING CO CONCESSIONS FOR REC CENTER $2,637.00 COLLABORATIVE SUMMER LIBRARY POSTERS AND FOR SUMMER READING $157.13 COMMON GROUNDS MAYOR COFFEE MEETING $108.43 DAKOTA AREA FIRE CHAPLAINS CHAPLAINS ESSENTIALS $200.00 DAKOTA ASPHALT PAVEMENT A 2025 DAPA CONFERENCE $615.00 BEGG BOROUGH STEEL LLC EXCAVATOR RENTAL MAURICE HYDRO $1,174.07 DEMCO INC BOOK JACKET COVERS $768.34 DENEUI, MICHELLE BH FO FUEL REIMBURSEMENT $90.45 DEPT OF AG AND NATURAL RES APPLICATOR LICENSE RENEWALS $242.64 DOLAN CONSULTING GROUP EVENT REGISTRATION PD $250.00 E BAY RPLC CENTER CONSOLE-CEILING FAN $346.96 ECOLAB PEST ELIMINATION PEST CONTROL CITY BUILDINGS $474.26 EDDIE'S TRUCK CENTER INC AMBER LED BAR -AIR AND OIL FILTERS $1,729.83 ENERGY LABORATORIES INC WWTP WATER SAMPLES $1,319.65 ENERSPECT AED BATTERY PACK $212.43 ENTENMANN-ROVIN BADGES-CAP PIECE-HOLDERS $560.80 EQUIPMENT SERVICE PROFESSIONA FALL MAINT HILLS PROD GROUP $385.32 NEWHOUSE ENTERPRISES INC FACE TISSUE ORDER $374.97 EXPEDIA TRAVEL FOR POLICE DEPT $1,309.92 FBI NAT'L ACADEMY ASSOCIAT NATIONAL DUES NW CHAPTER $125.00 FIB-AP PURCHASE CARDS JANUARY 2025 P CARDS $187,981.09 $0.00 FITNESS FACTORY OUTLET SOLID FOLDING BENCH REC CENTER $1,044.00 SEON SYSTEMS SALES INC GARBAGE TRUCK TRACKING SYSTEM $1,891.18 FOTH INFRASTRUCTURE & ENVI EAST LOW ZONE WATER/SKY RIDGE IRR $27,075.01 FUNK, SAMUEL TEACHING PERSON IN CRISIS CONF REIM $66.00 FUXA, LAURA JAN 2025 FITNESS INSTRUCTOR $774.75 GALLS LLC BLACK LETTERS FOR PD- STAR INSIGNA $133.99 VIEHAUSER ENTERPRISES LLC KEY CUT SINGLE SIDED $60.00 GFOA GOVERNMENT EDUCATION CLASS $190.00 GOLD PAGES PUBLISHING INC 2025 ACTIVITIES GUIDE $1,979.00 GOVERNMENT JOBS BUNDLE PACK 10 JOB POSTS $1,049.00 GUNDERSON, PALMER,NELSON & ATTORNEY FEES $150.00 GRAINGER INC SAW BLADES-FOAM TAPE $239.53 GREAT WESTERN TIRE INC TIRE PURCHASE PTRBLT-EMGNCY CALLO $3,279.29 GRIMMS PUMP SERVICE REPAIR BELT-LIP SEAL ON DIESEL PUMP $634.29 HAMPTON INN HOTEL FOR CONFERENCE $243.14 HAWKINS INC AQUA HAWK FOR WWTP $7,856.13 HDR ENGINEERING INC HYDRO ASSESSMENT-WWTP MASTER PLA $59,412.50 HIRE AUTHORITY INC PD TRAINING $744.88 HOLIDAY INN LODGING FOR POLICE DEPT $191.15 MIDWEST TAPE LLC DIGITAL AUDIO BOOKS $2,024.03 INTERNATIONAL CODE COUNCI REGISTRATIONS FOR CONFERNCES $1,005.04 INTEGRATED MECHANICAL SOLU TPI ELECTRIC HEATER $1,149.19 ISA-ARBOR.COM CONFERENCE REGISTRATION $275.00 I & S GROUP, INC. SPF CRK PRESV PLAN $2,700.00 JACKSON, TRISTYN JAN 2025 FIT INSTRUCTOR $50.00 JENNER EQUIPMENT CO RESISTOR-SENSOR-MUFFLER-WASHERS $368.67 JERSEY MIKE'S SUBS SUBS FOR STREETS DEPT $230.48 JI TOOLS PUSH PIN PLIERS MULTIFUNCTION $30.50 TODD EMERY COLLINS JET SEWER LINE REC CENTER $825.00 JOHN GUILFOIL PUBLIC RELATIONS MASTERING MEDIA RELATIONS PD $199.00 WASTE CONNECTIONS OF SD IN RUBBLE SITE CONTAINERS $1,200.00 CATON, NICHOLAS FO LUNCH $116.10 KLJ SOLUTIONS HOLDING CO 10TH ST IMPROVEMENTS $8,501.81 KNECHT HOME CENTER INC GLUE-FAUCET-ADAPTER-LEDS-PAINT $1,134.81 KONSTANT & KLEIN APPRAISA SKY RIDGE SUBDIVISION LOTS $1,800.00 KRUSTY BIN CLEANER BULK BIN CLEANING X 12 $120.00 LAWRENCE COUNTY REGISTER OF CODE ENFORCEMENT REPORT-PLAT $13.00 MATTHEWS INTL CORP ROSE GARDEN BACK PLATE $3,510.00 MCGAS PROPANE PROPANE FOR RAINBOW RD PROPERTY $896.06 MCKIRDY-WILSEY, EMMA JAN 2025 FIT INSTRUCTOR $102.00 MCMASTER CARR, INC BACKUP LIGHT WWTP $350.30 MIDCO SERVICES FOR AIRPORT JAN 2025 $49.23 MIDCONTINENT TESTING LABS, WATER TESTING W/S $342.47 MITCHELL1 SUBSCRIPTION RENEWAL STREETS $5,403.46 MONEY MOVERS MAINT FEE REC CENTER $10.25 MONUMENT HEALTH EMPLOYEE SCREENING $70.00 NAVEPOINT WALL MOUNT NETWORK CABINET $318.59 NICE RINK TAPE PAD-HOCKEY PUCKS-RINK $2,455.55 NICP DOMESTIC VIOLENCE TRAINING PD $395.00 NORTHERN TRUCK EQUIPMENT TOMMY GATE -LIFT GATE X 3 $13,975.00 PRO WINDMILL INC PEST CONTROL CITY PROPERTIES $1,086.25 ONE TIME VENDORS MIKE SULLIVAN REIMBURSE CEMETERY $275.00 PERKINS FAMILY RESTAURANT- JAN25 STAFF BRKFST W. CITY ADM $170.12 PILOT ROCK RJ THOMAS MFG C CAMPING GRATES $565.00 PETTY CASH PLAT REIMBURSEMENTS $32.00 POSITIVE CONCEPTS POS THERMAL $165.60 POWERWERX PRODUCTS SURE EJECT OFR 15A 120VAC $501.92 PRICELINE.COM TRIP INSURANCE W/S $113.22 PRIORITY DISPATCH CORP EMD TRAINING $850.00 PUBLIC AGENCY TRAINING CEN NARCOTICS CONFERNCE REGISTRATION $1,020.00 QUADIENT, INC POSTAGE METER MAINT RENTAL $165.00 RAPID DELIVERY WATER SAMPLE DELIVERIES $121.88 ROLLERSKATENATION.COM ROLLER SKATES FOR SKATE NIGHT $599.45 SANFORD HEALTH OCCMED EMPLOYEE SCREENING $35.00 SD FIRE CHIEFS ASSOCIATION ANNUAL MEMBERSHIP DUES $100.00 SD PARKS AND RECREATION AS MEMBERSHIP DUES X7 $140.00 SD STATE HISTORICAL SOCIET HISTORY RELATED LIBRARY RENEWAL $55.00 SDML 2025 ASSOCIATION DUES $9,281.00 SE GROUP COMP PLAN $4,211.25 SERVALL TOWEL & LINEN MAT AND MOP C/O-LAUNDRY $1,253.64 SESAC INC LICENSE FOR REC CENTER $610.00 SIGN SOLUTIONS USA, LLC SIGNS FOR STREET DEPT $28.51 JASON NELSON ICOM RADIOS FOR PD VEHICLES $5,358.00 SOUTH DAKOTA DOT REC PATH PROJECT $10,079.11  SOUTH DAK STATE TREASURER JAN 2025 TAX PAYMENT $14,041.50 SP DECKED DRAWER SYSTEM FOR PICK UP $1,816.01 SPEARFISH AMBULANCE SERV HEART SAVER CARD $20.00 SPEARFISH AUTO SUPPLY BATTERY-LED WORK LAMP-TARP-SPEED $8,446.10 STARLINK HYDRO PLANT SERVICES $90.00 STEC'S INNOVATIVE SAFETY S JANUARY 2025 SAFETY POINTS $1,897.15 HUSKER PROPERTIES LLC FUEL $25.12 SUPERIOR SANITATION LLC JAN 2025 RESTROOM RENTALS $1,216.00 TERLYN INDUSTRIES HUMIDIFIER WATER TREATMENT $391.00 THE MONUMENT EVENTS CENTER DAY OF EXCELLENCE TICKETS $555.00 THE UPS STORE #5137 SHIPPING FOR PD $232.22 THOMSON REUTERS WEST ONLINE ATTORNEY SOFTWARE $520.83 TRANSUNION DATA SOLUTIONS FOR PD $756.40 ULINE INC STRAPPING TAPE-SDS COMPLIANCE $995.39 UNITED AIRLINES W/S TO SAN DIEGO W/S CONF $757.74 UPLIFT ACTIVE BUNGEE FITNESS EQUIPMENT $1,224.91 USA TODAY JAN 2025 SUBSCRIPTION $30.74 USPS MEDIA MAIL FOR LIBRARY $5.38 CITY OF SPEARFISH 12/31/2024-1/31/2025 CITY PROPERTIES W $6,629.10 VARIOUS FUEL VENDORS FOR T FUEL FOR TRIP REC CENTER AND PD $163.23 CLARITY TELECOM LLC 12/12/2024-1/5/2025 INTERENT/PHONES $5,772.41 VERIZON WIRELESS VERIZON WIRELESS NOV-DEC 2024 $6,255.01 VIMEO 2025 SUBSCRIPTION $240.00 WALL STREET JOURNAL JAN 2025 LIBRARY SUBSCRIPTION $64.99 WALMART CAPITAL ONE DOCK STATIONS-SNOW REMOVAL LUNC $1,082.12 WALMART.COM OFFICE SUPPLIES-BATTERIES-PHONE CA $351.99 WATEROUS COMPANY MECHANICS SEMINAR $300.00 WATERS HARDWARE CONS ADHESIVE-TEST PLUG-BRUSH-LIN $146.70 WELLS PLUMBING CORP BRASS CAPS $203.04 INTEGRITY ACQUISITION LLC LATCH AND KNOB-TIRE PRESSSURE SENS $364.51 WHITE'S QUEEN CITY MOTORS SENSOR-LIFTERS-BOLTS-ROD-ENGINE PA $648.11 WILLIAMS & ASSOCIATES BANDSHELL $1,100.00 WISHBONE FENCING COMPANY FENCE ALONG REC PATH $1,200.00 XYLEM REACH FULL CONFERENCE PASS W/S X2 $1,700.00 ZOGICS PURIFIER $653.81 $422,195.22 Mayor and Council Discussion – Mayor Senden noted that the revisions to the Comp Plan will be color coded. Departmental Discussion – Koelbel noted the Comp Plan currently reflects an older boundary for the Joint Powers Agreement and he is working on an amendment with the new boundary and some text changes. These changes will be presented for approval soon and in the next couple of months a full ordinance revision will be presented. There being no further business, Hourigan moved, Clark seconded, and all voted to adjourn at 6:20 p.m. Dated this 18th day of February, 2025. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.