City Council

Spearfish City Council Regular Session Minutes April 7, 2025 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, April 7, 2025. Mayor Senden was present and called the meeting to order. Roll call was taken with the following members present: Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: none. Also present: City Administrator Falcon, City Attorney Knox, Finance Officer De Neui, Planning Director Koelbel, Public Safety Director Rotert, Public Works Director McMahon, Parks and Recreation Director Ehnes, Fire Chief Deaver, and Deputy Fire Chief Ziegler. All stood and recited the pledge of allegiance. Agenda – Clark moved, Hourigan seconded, and all voted to amend item 10E to remove August 8 and add August 15 event dates, and to remove items 9A and 11A. Clark moved, Hourigan seconded, and all voted to approve the agenda as amended. Public Comment – A time for public comment was opened at 5:32 p.m. with comments being received from Micah Peters regarding the Hill Street Booster Station cost share. No further comments were received and the time for public comment was closed at 5:34 p.m. Consent Agenda – Jacobs moved, Hafner seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the March 17, 2025 City Council regular session. B. Approve the minutes of the March 12, 2025 City Council study session. C. Add Annika Goetz to the Recreation Center volunteer list. Items from Visitors Badge Pinning – Ziegler held a badge pinning for 5 volunteer firefighters that have successfully completed their probationary period. Other Items Public Hearing – A public hearing to consider an application from Roger Riley with People’s Pizza LLC for a retail (on-off sale) wine and cider license and a retail (on-off sale) malt beverage and SD farm wine license located at 806 N. Main Street was opened at 5:44 p.m. with no comments being received. Clark moved, Klarenbeek seconded, and all voted to approve the application. Abatement – Klarenbeek moved, Rath seconded, and all voted to approve a 12-month abatement for 2023 taxes paid in 2024 for property assessed in error at 430 Aviation Place. License – Clark moved, Jacobs seconded, and all voted to approve an application from Carolyn Ferrell with Crow Peak Brewing Company for a special malt beverage (beer) license for the Pine Island Gravel Grinder on June 14, 2025, from 12:00 p.m. to 5:00 p.m. at Spearfish City Park. License – Rath moved, Hafner seconded, and all voted to approve an application from Carolyn Ferrell with Crow Peak Brewing Company for a special malt beverage (beer) license for the Dakota Five-0 on August 31, 2025, from 12:00 p.m to 5:00 p.m. at Spearfish City Park. License – Clark moved, Hafner seconded, and all voted to approve an application from Luke Donovan with the Downtown Business Association for special malt beverage (beer) licenses for Downtown Friday Nights on June 6, 13, 20, 27, 2025, July 4, 11, 18, 25, 2025, August 1, 15, and 22, 2025, from 4:00 p.m to 9:30 p.m. on Main Street from Jackson and Main to Grant and Main. Ordinance 1398 – Klarenbeek moved, Clark seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye motion passed to approve the second reading of Ordinance 1398 – An ordinance amending appendix A – Zoning of the revised ordinances of the City of Spearfish by zoning certain property. Waive Fee – Clark moved, Hafner seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye motion passed to waive the $423.15 building permit fee for the construction of a new restroom facility at the Wastewater Treatment Facility Spearfish Rifle & Trap Club Range. Dedication – Hourigan moved, Klarenbeek seconded, and all voted to approve the Dedication and Acceptance of Public Improvements and the Drainage Easements Agreement for public improvements for Phase 2B of Miller Ranch Subdivision. Variance – Following discussions, Hourigan moved, Rath seconded, and all voted to approve a variance to certain subdivision design standards associated with the preliminary plat of Lot 1 and Lot 2 of Heritage Hills Subdivision. Agreement – Clark moved, Hafner seconded, and with Clark, Hafner, Hourigan, Jacobs, Hourigan, and Rath voting aye motion passed to accept the Psychological Services Agreement between Dr. Thom Flamboe, PH D and the City of Spearfish, as an independent contractor and licensed therapist. Bid – Clark moved, Rath seconded, and with Clark, Hafner, Hourigan, Jacobs, Hourigan, and Rath voting aye motion passed to award the lowest responsive and responsible bid for the 2025 Police Department Vehicles to White's Queen City Motors at a total amount of $123,742.00. Purchase – Clark moved, Hourigan seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to authorize to purchase Steel Fire Training Tower from Fire Facilities, Inc. at cost of $413,182. Amendment – Hourigan moved, Rath seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve HDR Amendment #1 proposal adding a Cultural Resources survey and report along with construction observation services for the East Colorado Roadway Improvements Project #2023-04 increasing the not-to-exceed limit by $298,340 to a new total of $349,140. Amendment – Clark moved, Jacobs seconded, and with Clark, Hafner, Jacobs, and Rath voting aye, Hourigan, and Klarenbeek voting nay, motion passed to approve KLJ amendment proposal for engineering services for the 10th Street Project which will expand the scope of services to include design of a storm water detention pond and sidewalk accessibility improvements for an additional fee of $142,750.00 bringing the total fee to a not-to-exceed amount of $280,250.00. Bid – Klarenbeek moved, Hourigan seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to award the lowest responsive and responsible bid for the Mainline Pavement Markings Project #2509 to Traffic Services Company at a total amount of $57,449.25. Purchase – Hafner moved, Hourigan seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the purchase of a shipping container at a total amount of $11,300 and cancel the purchase of a 6" dry prime pump. Easement – Hourigan move, Jacobs seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the electric easement, grade agreement, and payment of $10,173.25 potentially refundable deposit to Black Hills Energy for the Airport Terminal. Bill List – Clark moved, Rath seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated April 7, 2025 as follows: VENDOR DESCRIPTION AMOUNT A&J SCREENING STICKERS AND SHIRTS $751.75 ALLSTATE PETERBILT CO TEMP SENSOR $723.05 DILLY PRINTS, LLC UNIFORM WWTP & CAMPGRD $172.25 ALPINE SOFTWARE CORP. FIRE DEPT SOFTWARE $7,194.00 AMAZON CAPITAL SERVICES PAPER,FOLDERS,PANELS,BOARD $7,078.54 BAKER & TAYLOR BOOKS FOR LIBRARY $881.05 BECK'S NURSERY CORP PEACH, PLUM, HONEYCRISP TREES $8,775.04 BLACK HILLS ENERGY ELECTRICITY JAN/MARCH 2025 $29,609.33 BLACK HILLS CHEMICAL CORP TRASH BAGS,GLOVES,VAC BAGS $2,528.98 TITAN CHEMICAL TRAN DEF BLUE NOZZLE-SWIVEL-REEL $2,796.00 UPSTATE WHOLESALE SUPPLY I NET MOTION PLATFORM FOR PD $3,559.50 BUTLER CAT- EFT ONLY EDGE,KIT,SHOE,NEW LOADER $271,090.01 CARON, SARAH APRIL 2025 BYOD REIMB $41.91 CASH-WA DISTRIBUTING CO CONCESSIONS FOR REC CENTER $609.92 CONSOLIDATED ELECTRICAL SOCKET SET-IMPACT STEP BIT $686.93 CENGAGE LEARNING BOOKS FOR LIRBARY $671.96 TMT INC FILTER AND FILTER PAPER $121.45 COCA-COLA BOTTLING CO REC CENTER CONCESSIONS $1,578.00 COMFORT INN & SUITES (SD06 SD ASPHALT CONF LODGING $143.00 DIAS, GREGORY K BACKUP ONLINE $56.97 DG INVESTMENT INTERM REC CENTER SECURITY $4,638.08 BEGG BOROUGH STEEL LLC REGULATOR,SCALP WHEEL,PLATE $160.43 DAKOTA FLUID POWER INC CYLINDER REPAIR $275.56 DANR STRM WTR PRMT SWR UPSZ PH 2 & 3 $200.00 DIAS, CARMEN HISTORIC HOME PAINT CORBIN HOU $200.00 DIESEL MACHINERY INC INJECTOR $1,003.65 DIVISION OF MOTOR VEHICLES RENEWAL OF PD LICENSE $22.50 DRAPEAUX, AUSTIN TRAINING 3/13/25 PER DIEM $114.00 EDDIE'S TRUCK CENTER - EFT TEE-CONNECTOR-CHECK VALVE $51.07 ENTENMANN-ROVIN PD BADGES AND EQUIPMENT $598.50 EUROFINS EATON ANALYT TESTING FOR W/S UCMR5 ANNUAL $3,500.00 KNUTSON, DARREL CRANE AND HOIST INSPECTION $580.00 FALCON, ROBERT APRIL 2025 BYOD REIMB $41.91 FASTENAL CO HARNESS $522.88 BDG INC SUCTION HOSE $637.55 FMG INC LIGHTPOLE FOOTINGS/YELLOWSTONE $20,277.00 FOTH INFRASTRUCTURE & W DAKOTA ST 5TH ST IMPROVE $43,728.58 FUXA, LAURA MARCH 2025 FITNESS INSTRUCTOR $470.25 VIEHAUSER ENTERPRISES LLC NEW LOCKS BANDSHELL/KEYS PD $452.44 GREAT WESTERN TIRE INC CAP STOCK CAP,REPAIRS, TIRES $2,066.28 HAWKINS INC CHLORINE CYLINDER $170.00 IZABEL JOHNSON TRAINING REIMBURSEMENT PER DIEM $136.00 JACKSON, TRISTYN MARCH 2025 FITNESS INSTRUCTOR $50.00 TODD EMERY COLLINS JET DRAINFIELD HYDRO $525.00 JOHNSON FITNESS & WELL REPAIR FITNESS EQUIPMENT $3,621.85 JUNEK'S SERVICE CORP TIRE PRESSURE SENSOR & INSPECTION $590.93 KELLEY BLOCK LLC ANNUAL DWNTWN REST LEASE 2025 $3,600.00 KNECHT HOME CENTER INC NUTS/SCREWS/BOLTS,PIPE,PAINT,COUPL $1,016.47 THOMAS GERALD PAISLEY BUILDING INSPECTOR CONSULT X 12 $1,200.00 LORNA TISDALL MARCH 2025 FITNESS INSTRUCTOR $210.00 MASIERO, ANTHONY TRAINING REIMBURSEMENT REG $75.25 MCKIRDY-WILSEY, EMMA MARCH 2025 FITNESS INSTRUCTOR $84.00 MCLEOD'S PRINTING ELECTION SUPPLIES $244.44 MONTANA-DAKOTA UTILITIES NAT GAS 2/6-3/6 2025 SERVICES $11,216.09 MEAD & HUNT, INC. TERMINAL, TAXILANES,MAINT CACO $14,887.68 MENARDS FLOORING, SEALANT HYDRO $1,109.90 NORTHERN HILLS VENTURES 0365-NTWRK SVCS-INSTALLS-REPAIRS $26,065.83 MOSSET, COREY GARAGE DOOR REPAIR PD, FD $695.00 NUTRIEN AG SOLUTIONS INC PATHFINDER AND SNAPSHOT $773.75 ONE TIME VENDORS KEREN DEAL:CAMP REFUND $150.00 PETTY CASH PLAT REIMBURSEMENTS $248.00 RICE, LLC SIDE BY SIDE WITH TRACKS FD $36,550.95 ENNIS-FLINT, INC TRAFFIC PAINT - WHITE/GREEN $2,440.48 QUADIENT FINANCE USA, INC POSTAGE 1/23-3/19 POSTAGE $1,000.00 QUIK SIGNS INC BUSINESS CARDS,DOGBOX SIGNS,POSTE $573.58 RACE WHEELS, LLC JAN, FEB, MARCH ONSITE MENTAL HLTH $12,750.00 RCS CONSTRUCTION INC EAST LOW ZONE WATER PE 9 $420,216.32 REED, THERESA DAWN DWNTN RESTROOM CLEANING $465.00 ROSENBAUM'S SIGNS INC ACRYLIC INSERTS FOR STREETSIGN $2,500.00 RIVERSIDE TECHNOLOGIES HP ALL IN ONE X 2 $2,738.00 RUNNINGS CHEST WADER $89.98 RUVOLO, DUSTIN TRAINING REIMB PER DIEM $114.00 SD DEPT OF PUBLIC SAFETY TELETYPE SERVICE1/1/25-6/30/25 $3,090.00 SPEARFISH ECON DEVELOP 2025 SEDC MEMBERSHIP DUES $2,000.00 SIERRA DESIGN INC. STRIP & GRAPHICS PD27 & RETRACT KIT $1,474.42 SOUTH DAKOTA DOT SHARED REC PATH CONST COSTS $3,906.66 SPEARFISH AUTO SUPPLY NUTS/FILTERS/FITTINGS/BATTERIES $4,698.02 SPEARFISH LUMBER CO CONCRETE MIX $296.46 STEC'S INNOVATIVE SAFETY S FEB STECS REWARDS $63.20 TACTICAL SOLUTIONS RIFLE PLATE CARRIER-ARMOR $3,282.53 TRANSOURCE TRUCK & EQUIP FILTER ELEMENT-FILTER INSERT $957.33 CITY OF SPEARFISH 2/28-3/31 2025 WATER/SEWER/GARBAGE $5,913.32 VISIT SPEARFISH INC BID BOARD ALLOCATION $18,750.00 VOSBURG, BRIAN TRAINING 3/12/2025 PER DIEM & MILE $378.78 W W GOETSCH ASSOC INC CASING GASKET $38.29 WALMART CAPITAL ONE TV FOR C&D,BRACKET,BUTANE,TOWELS $777.85 WELLS PLUMBING CORP PRESSURE VALVE THREADED $36.48 INTEGRITY ACQUISITION LLC GRABHANDLE MOULD, OXYGEN SNSR $287.30 WHITE'S QUEEN CITY MOTORS 25 CHEV SILVERADO FD COMMAND $51,616.00 WOELBER EXCAVATING, LLC BHSU WATER MAIN PE 1 $20,568.00 TOTAL $1,082,853.46 MARCH 2025 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $9,348.36 0.97% $8,683.98 $664.38 1.17% City Administrator 22,053.82 2.30% 17,864.00 4,189.82 2.41% City Attorney 15,416.10 1.61% 12,552.00 2,864.10 1.69% Finance 34,614.87 3.61% 26,566.52 8,048.35 3.58% Human Resources 10,965.36 1.14% 8,883.20 2,082.16 1.20% Gov't Bldgs 23,758.63 2.47% 18,261.00 5,497.63 2.46% Engineering 42,570.94 4.43% 33,345.36 9,225.58 4.50% Public Safety Admin 28,118.38 2.93% 21,926.18 6,192.20 2.96% Police 166,620.22 17.36% 125,565.51 41,054.71 16.94% Fire 36,107.72 3.76% 29,218.68 6,889.04 3.94% Bldg Inspection 29,695.97 3.09% 24,746.04 4,949.93 3.34% Streets & Snow 117,007.44 12.19% 90,918.14 26,089.30 12.26% Cemetery 5,990.42 0.62% 4,132.80 1,857.62 0.56% Animal Control 5,046.28 0.53% 3,655.06 1,391.22 0.49% Recreation/Aquatic 69,148.22 7.20% 53,241.33 15,906.89 7.18% Parks 52,881.42 5.51% 40,745.73 12,135.69 5.50% Library 38,258.94 3.99% 29,877.84 8,381.10 4.03% Plan & Zone 31,841.96 3.32% 24,670.73 7,171.23 3.33% Motor Pool 25,476.02 2.65% 19,281.90 6,194.12 2.60% Wildland Fire 1,356.98 0.14% 1,021.17 335.81 0.14% Police Comm 48,545.34 5.06% 36,941.58 11,603.76 4.98% Water 28,540.14 2.97% 21,127.86 7,412.28 2.85% Electric Production 19,288.39 2.01% 15,076.49 4,211.90 2.03% Sewer 21,268.52 2.22% 15,649.63 5,618.89 2.11% WWTP 35,239.91 3.67% 26,977.01 8,262.90 3.64% Airport 5,758.25 0.60% 4,303.33 1,454.92 0.58% Solid Waste 32,862.10 3.42% 24,579.90 8,282.20 3.32% Campground 2,164.92 0.23% 1,585.42 579.50 0.21% Totals $959,945.62 100.00% $741,398.39 $218,547.23 100.00% Banking Fees FEB 101.01 Credit Card Fees FEB $ 11,168.66 Grand Total $971,114.28 Effective Employee Position Wage Stipend Date Parks Maintenance & Forestry Young, Shane $22.83 $3.00 3/31/2025 Technician Gellett, Jason Police Officer (pt) $33.89 3/11/2025 Harrington, Jayde Recreation Assistant- PT $16.97 3/24/2025 Davis, Brianne Communications Officer $21.73 $2.00 4/14/2025 Lawrence, Abby Police Officer $30.70 5/6/2025 Seasonal Employees: Plucker, Morgan PRF Summer Laborer $17.00 4/28/2025 Badwound, Sydney Lifeguard/WSI $17.50 4/7/2025 Martin, Jeffrey Cemetery Summer Laborer $16.50 4/7/2025 Cota, Ryan Lifeguard/WSI $17.50 4/7/2025 Adams, Emilia Lifeguard $16.00 4/7/2025 Aalbu, Connor Lifeguard $16.00 4/7/2025 Feudner, Warren PRF Summer Laborer $17.00 4/28/2025 Bellis, Phillip PRF Summer Laborer $18.00 4/28/2025 Turney, Carl PRF Summer Laborer $18.00 4/28/2025 Linn, Bella Lifeguard/WSI $16.50 4/7/2025 Poling, Levi Lifeguard/WSI $16.50 4/7/2025 Sitzman, Kaitlynn Summer Customer Service Assistant $15.50 4/7/2025 Lipp, Megan Summer Customer Service Assistant $15.50 4/7/2025 Ostler, Wyatt Campground Attendant $17.00 4/28/2025 Tieszen, Grace PRF Summer Laborer $18.50 4/28/2025 Kutz, Joseph Cemetery Summer Laborer $17.00 4/28/2025 Grosz, Hayden Campground Assistant Manager $19.00 4/7/2025 Freestone, Jaid Campground Attendant $16.50 4/28/2025 Wetz, Kayla Campground Attendant $19.00 4/7/2025 Naescher, Miranda Lifeguard/WSI $16.50 4/7/2025 Hamilton, Jace Lifeguard $16.00 4/7/2025 Martin, Duncan Spectator Rec Seasonal $17.00 4/28/2025 Werner, Bear Lifeguard $16.00 4/7/2025 Blair, Jake PRF Summer Laborer $17.50 4/28/2025 Heath, Saige Campground Groundskeeper $16.50 4/28/2025 Truax, Kadence Lifeguard Coordinator $18.50 4/7/2025 Swift, Rowan Lifeguard/WSI $16.50 4/7/2025 Flemming, Brooklyn Lifeguard Coordinator $18.50 4/7/2025 Bartlett, Christina Lifeguard/WSI $17.00 4/7/2025 Naescher, Malaya Lifeguard/WSI $17.00 4/7/2025 Reyna-Jae Summer Recreation Assistant $16.50 4/7/2025 Marcoe, Luke PRF Summer Laborer $17.50 4/28/2025 Rath, Lily Lifeguard $16.00 4/7/2025 Rotert, Brooke Summer Customer Service Assistant $15.50 4/7/2025 Gasper, Sydney Lifeguard Coordinator $18.00 4/7/2025 Sevold, Lauren Summer Recreation Assistant $17.50 4/7/2025 Smith, Levi Cemetery Summer Laborer $18.00 4/28/2025 Sillanpaa, Ella Lifeguard $16.00 4/7/2025 Peldo, Anna Lifeguard Coordinator $19.00 4/7/2025 Snow, Brisa Lifeguard/WSI $18.00 4/7/2025 Gifford, Zachary Campground Attendant $16.50 4/28/2025 Gifford, Kayla Campground Attendant $17.00 4/28/2025 Baker, Ryan Summer Recreation Assistant $16.50 4/7/2025 Edwards, Abigail Lifeguard Coordinator $18.00 4/7/2025 Rodriguez, Daniela Lifeguard/WSI $17.00 4/7/2025 Delahoyde, Alexis Summer Customer Service Assistant $15.50 4/7/2025 Nicholas, Isabella PRF Summer Laborer $16.50 4/28/2025 Wallin, Brandon Seasonal Wildland Firefighter $16.50 5/12/2025 Johnson, Abbi Lifeguard/WSI $18.00 4/7/2025 Keil, Kori Lifeguard $16.00 4/7/2025 Recreation & Aquatics Facility Lester, Paul $17.00 4/7/2025 Janitorial Laborer Baatz, Willow Lifeguard $16.00 4/7/2025 Coin, Lava Lifeguard $16.00 4/7/2025 Pilster, Laci Seasonal Customer Service Assistant $16.50 4/7/2025 Lueders, Tailee Summer Recreation Assistant $16.50 4/7/2025 Niles, Bethany PRF Summer Laborer $16.50 4/28/2025 Wilde, Mason Lifeguard $16.50 4/7/2025 Deane, Odessa PRF Summer Laborer $16.50 4/28/2025 Cain, Arleigh Lifeguard $16.00 4/7/2025 Yackley, Gavin Lifeguard/WSI $16.50 4/7/2025 Chamley, Ashton Lifeguard $16.00 4/7/2025 Geppert, Teigen Lifeguard/WSI $16.50 4/7/2025 Bloom, Elyse Lifeguard $16.50 4/7/2025 Mayor and Council Discussion – Clark requested information on the conservation easement at an upcoming study session. Ehnes will bring information forward. Clark also suggested creating a mural on the shipping container located at the Green Acres Shop, which could be a good city or school project. McMahon agreed. Departmental Discussion – Koelbel announced that the County Commissioners approved the updated Joint Powers map and agreement, and he will now update the 3 Mile Boundary and the Extra Territorial Jurisdiction Ordinance to match. At the next study session he will bring forward a discussion on building permit and tap fees and have information about the creation of the Building Board of Appeals. DeNeui reminded all that the Municipal Election polls are open, April 8, 2025, from 7:00 a.m. to 7:00 p.m., at the Spearfish Senior Center on 10th Street. There being no further business, Clark moved, Hourigan seconded, and all voted to adjourn at 6:35 p.m. Dated this 7th day of April, 2025. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.