City Council Study Session

City of Spearfish City Council Study Session Minutes July 27, 2022, 4:15 p.m. The City Council Study Session was called to order by Mayor Senden at 4:15 p.m. in the Council Chambers of City Hall on Wednesday, July 27, 2022. The following c o u n c i l members were present: Clark, Hodgs, Hourigan, Jacobs, and Klarenbeek. Absent: Rath. City staff present were: City Administrator McFarland, City Attorney McDonald, City Engineer Mathis, Finance Officer DeNeui, City Planner Broyles, Park and Recreation Director Ehnes, Public Safety Director Rotert, Human Resource Director Mathis, Police Chief Jacobs, and Assistant Public Works Director McMahon. Klarenbeek moved, Hourigan seconded and all voted to approve the agenda as presented. Items for Council Consideration: The following items will appear on the Council agenda for consideration. Comments received are noted: A. City Attorney 1) Approve Resolution 2022-23 – A Resolution of Intent to Enter into a Private Hangar Ground Lease Agreement. B. Engineering 1) Update on the Elkhorn Ridge Lift Station A & B Project bid letting and award. 2) Provide recommendation to SD DOT for approval or denial of the Exit 8 Community Path Project – Phase 2 low bid to Mainline Contracting. Comments were presented by City Engineer Mathis and consensus of the council was to recommend denial of the bid award based on the bid amount being significantly more than the engineer’s estimate. C. Finance 1) Approve Resolution 2022-24 – A Resolution Authorizing Execution of Grant Agreements. 2) Transfer $808,442.92 from 216-Special Assessment Revolving Fund to 201-Second Penny Sales Tax Fund and close out fund 216. D. Parks and Recreation 1) Approve Resolution 2022-25 – A Resolution of Application for the Transportation Alternative Grant to aid in the financing of the Exit 8 Multi-Use Connector Rec Path – Phase 3. Items for Council Discussion: 2023 Budget – Administrator McFarland, Finance Officer DeNeui, City Planner Broyles, and Public Safety Director Rotert presented information on the requested 2023 budget on the general fund, public safety funds and departments, administration departments, and planning and zoning departments. Next study session will provide information on parks and recreation departments and funds, grant requests and recommendations, public works departments and enterprise funds. Public Comment – A time for public comment was opened at 6:00 p.m. and closed with no comments being received. No additional discussions were held. Hourigan moved, Klarenbeek seconded and all voted to adjourn the meeting at 6:10 p.m.