Library Board of Trustees

Library Board of Trustees Meeting Thursday, September 10, 2020, at 3:30 p.m. Meeting Room C&D or Zoom Minutes Roll Call – Kelly Kirk, Chris Davis, Sheleen Bauer, Josh Horak, Amber Wilde, Mike Harmon Consent Agenda Approval of previous meeting minutes – Josh moved to approve. Chris seconded. Approved unanimously. Financial report and bills – Check #4008 to South Dakota Library Association for $130 for annual conference digital registration. Josh moved to approve. Sheleen seconded. Approved unanimously. Discussion Items Director’s Report State Level: The State Library announced after awarding technology grants with CARES Act funds that any library that accepted them would need to be CIPA compliant. This caused quite a stir in the library community. Some libraries had to turn down the funds. Others, like us, began looking into becoming compliant. Black Hills Library Consortium: We have applied for a $10,000 Vucurevich Foundation grant to assist with our OverDrive collection due to the increase in use caused by COVID. Local Projects: The 2021 County budget that is in the approval process right now includes the same funding for all libraries in the county as we received in 2020. The 2021 City budget includes many cuts across the board. We were initially asked to reduce ours by one full-time position (one that is currently vacant), but we have since negotiated to move our half-time librarian position to full-time and not filling our half-time position. This will involve a reduction in in-house adult programming, but should not affect hours or services significantly. Our materials, supplies, and technology budgets were left untouched. We are working on the Fiction clean-up project we began during the shutdown and plan to start virtual story times again next week. Amber attended a ribbon cutting for the story walk in Jorgensen Park. Leadership Spearfish created the story walk and provided the Friends of the Library with funds to continue purchasing books to place in the stands. Staff and Friends will assist with keeping fresh books in the Story Walk. Staffing: Erin Magee has been hired as a library page to replace Aubrielle Prewitt. Training: We have primarily been working on training new staff and staff that have taken on new duties. Circulation Statistics: July 2020 July 2019 Total Total Total Total Loans Renewals Loans Renewals -------- -------- -------- -------- 4,891 1,433 7,954 2,153 August 2020 August 2020 Total Total Total Total Loans Renewals Loans Renewals -------- -------- ------- -------- 5,160 1,394 6,471 1,760 Every month that we are open since the COVID-19 closure we get closer to normal circulation numbers. Strategic Plan Update - Objectives at this time involved programming and have been delayed until later this year due to Covid. Technology Plan Update – Objectives at this time involved purchasing new databases and have been delayed until next year due to Covid. Items from the Board – Action Items Evaluation of current COVID procedures – After consulting with Monument Health I have put together an updated procedure for dealing with Covid. The new science suggests and the hospital representative is saying surface transmission is not the issue it was once thought to be. They suggested not wiping down books or quarantining and have said that allowing use of newspapers in house is not a huge concern anymore. The changes to our COVD procedures reflect this change. We will still let books sit overnight before shelving but will no longer spend the time cleaning them, which is also causing some wear on the books. Josh moved to approve updates. Chris seconded. Approved unanimously. Consideration of internet safety and filtering policies – These are just minor wording changes and the addition of explanation of our filtering policies in order to meet CIPA standards. Josh moved to approve the updates as presented. Chris seconded. Motion carried. Board member recommendation – Josh announced that he will be leaving the board at the end of the year in addition to Ron’s departure. Several names were mentioned as possible replacements. Amber will reach out to them and see who is interested so we can make recommendations to the mayor. The meeting was adjourned at 4:15 p.m. Next meeting: November 12, 2020 at 3:30 p.m.