Parks, Recreation & Forestry Advisory Board

CITY OF SPEARFISH 625 Fifth Street, Spearfish S.D. 57783 Telephone: (605) 642-1333 Parks, Recreation, & Forestry Advisory Board – AGENDA Thursday, August 17, 2017 I City Hall – Council Chambers I 7:00 am Meeting called to order – McCart 7:05am APPROVAL OF AGENDA- Move to approve by Donat 2nd Deibert; Motion Passed APPROVAL OF MINUTES- Move to approve Deibert 2nd Donat; Motion Passed Attendance: Gefvert, Deibert, McCart, Cline, Mader, Rauterkus, Neilson, Donat, Kelly and Chyba ITEMS FROM VISITORS (Policy Note: Visitors are limited to 5 minutes of presentation followed by questions) -Presentation from Carolyn Short regarding bike repair stations. - Carolyn is a member of Spearfish leadership group; they were looking at doing a project to benefit the community. They are proposing two bicycle “fix it” stations along the rec path in two locations. These locations would be in the City Park in proximity to exercise station & in Evan’s park. Spearfish leadership group will be coordinating with BHSU sustainability’s kiosk project. The stations will cost about $1,000 per station, there is money allocated to this group through the camber of commerce. This money will cover one station; the group will have to fundraise for the other. a. Discussion points were installation cost, maintenance, local bike groups sponsoring, and Rec Grant funds. b. Motion by Deibert to support 2nd by Kelly; motion carries. OLD BUSINESS Board Items 1. Board approval to proceed with pathway North of Jorgensen Park on east side of river. (Perry) a. Mader would like to proceed with mowing that path now and being more public; A lot of support internally. Path is high priority because cost is minimal and it would be a great opportunity for the community. Path would dead end but future plans are to continue it to connect into rec path. Motion by Kelly to tentatively approve on the contingency that residents be notified 2nd by Donat; Motion carries 2. Campground rates, staffing and software. (votes/motions on all) (Perry) a. Discussion points were bringing in 3rd party booking system, year round staff member and new campground rates. b. Motion was made by Deibert to raise prices to round number (25,30 etc.) 2nd by Cline; Motion Carries c. Discussion of a cancellation fee was tabled to next meeting. d. Motion made by Donat to contract with 3rd party as staff sees appropriate 2nd by Deibert; Motion Carries e. Motion by Kelly to have campground reports to bard in Nov and April 2nd by Deibert; motion carries Next Meeting – September 21, 2017 7:00 am Council Chambers  CITY OF SPEARFISH 625 Fifth Street, Spearfish S.D. 57783 Telephone: (605) 642-1333 Director Updates Top Shelf Park – a. Discussion points were location change, maintenance responsibility, funding/budget, and accepting land with no addition budget. b. Motion made by Donat to accept land 2nd by Kelly; Motion Carries with Deibert voting no Expedition League Baseball a. We are moving forward and it has gone in front of CC needed some revisions. Lookout Mountain Committee Meeting a. Discussion was to pull in other local bike shops/ organizations, make trails safer and clean up loose ends. North pathway extension update a. Meeting with Staff at City Hall – moving forward. Update next meeting. Park & Forestry Sandstone Grant- a. We were awarded grant, will be finishing extension to pathway to go to playground. Path will be concrete. Tyler a. Last day is 8/18/17 – deployment – Hats off to Tyler to all the work he has done in the short amount of time he has held that position. Grazing lease for Lookout Mountain (Board review and comment for next meeting?) – a. Revenue is $5,000, look at sheep or goat options. No water to split pasture. Rec & Aquatic Center Remodel and additions at Rec Center – a. Discussion with Steve Williams about lobby area, lookout room, floor in multipurpose room and traffic during waterpark; will have an update at next meeting. New staff member – a. Crissy moved to recreation and youth development coordinator, Kayla go to for board, Council Meeting Monday new admin assistant (Jessica Mollman) Summer recap – a. Sept/Oct meeting full recap of summer. Rec Grant – a. Discussion was that the funds can roll over to next year. Look at structuring system differently for next year. Kennedi Jean Weis interested at adding shade at Salem park would partner funding. Struggles with how rec grant has been handled in the past. NEW BUSINESS Board Items – a. Discussion was budget for trail system and parks. Mowers with wings tractors were purchased this year; more equipment to be purchase in 2018. There are concerns that we are not increasing budget although we keep accepting land. b. Public Works recommended that the city purchase sawmill project. Next Meeting – September 21, 2017 7:00 am Council Chambers  CITY OF SPEARFISH 625 Fifth Street, Spearfish S.D. 57783 Telephone: (605) 642-1333 c. Get a sustainability person from BHSU on this board. Park & Forestry Rec & Aquatic Center Meeting adjourned at 8:49AM CONSENT AGENDA / FYI ITEMS  Movies in the Park Aug. 17th “Kung Fu Panda 3” showing at Salem Park at dusk  After hours Pool Party Aug. 18th ($8 at 8-10pm)  Bike Week August 27th- Sept.2nd  Registration for Youth Football is open and Parent meeting scheduled Aug.21st @7pm  Save the Date! Employee Appreciation Event Friday, January 12, 2018 6pm at Spearfish Pavilion Next Meeting – September 21, 2017 7:00 am Council Chambers