Parks, Recreation & Forestry Advisory Board

Parks, Recreation, & Forestry Advisory Board – MINUTES Thursday, March 24th, 2022, Council Chambers 7:30 A.M. The meeting was held in the Council Chambers and is available on Zoom: https://us02web.zoom.us/rec/share/aw-iI5Mm- XV995KlKhc3tfRoWAov46AX2E2fgMkwg324tZQDwGwhik5dlOKND7_4.SGsp_debD64yvQQo CALL TO ORDER 7:30 A.M. ROLL CALL In attendance were Coburn, Dardis, Griffith, Holden, Reth, Running, Weigel, and Clark. P & R Director Ehnes, SRAC Facility Superintendent Rauterkus, Parks Maintenance Superintendent McDonald, City Attorney McDonald, and Administrative Assistant Heiting. Absent: Caldwell and Neilson. DECLARATION OF ANY POTENTIAL CONFLICTS OF INTEREST No Conflicts of interest were declared. APPROVAL OF AGENDA Weigel proposed to move the skate park discussion after public comment. Weigel moved, Dardis seconded, and all voted to amend the agenda. Dardis moved, Weigel seconded, and all voted to approve the agenda as amended. APPROVAL OF MINUTES Reth moved, Weigel seconded, and all voted to approve the minutes of the February 17th, 2022 meeting. PUBLIC COMMENT Public comment was opened at 7:37 A.M., with no public comments received. OLD BUSINESS Board items  Discuss options and possible locations for the skate park. o Ehnes discussed the possible locations to place the future skate park due to the need to relocate the current skate park. Ehnes explained that he had a conference call with McDonald, and the original builder of the skate park- American Ramp Company to discuss different options that would be available. The possibility to relocate the current skate park is estimated to cost roughly $40,000 in relocation cost and an additional $40,000-$50,000 is needed for a concrete pad. Ehnes presented renderings of ideas of different skate parks to show different styles and options that could be possible depending on location. Next Meeting – April 21st, 2022 7:30 A.M. Council Chambers  Parks, Recreation, & Forestry Advisory Board – MINUTES Thursday, March 24th, 2022, Council Chambers 7:30 A.M. o Griffith discussed an option to possibly earmark the money that would go into relocating the current park. The earmarked funds would provide the skate park group the incentive to fundraise and apply for grants as well as provide an incentive to get a skate park placed in a timely manner. Once a location is determined, a skate park design will need to be designed and submitted. o Weigel discussed that spending money on a short-term relocation of the park that many have expressed is no longer wanted, does not make financial sense. o Dardis discussed that having the funds earmarked, will help encourage to help raise funds to complete the project. o Reth expressed concern with the funds being earmarked for the year 2025 and questioned if the skate park community were able to complete their fundraising in the year 2024, would the city be willing to spend the earmarked funds earlier than 2025. Ehnes explained that if it has been allocated in the budget, he has the option to request from the council to obtain the funds earlier. o Weigel questioned when developing the park if there was an option to build in phases or sections. Ehnes expressed that there has been a park in SD that has recently been built in phases, it has an above-ground area, as well as an underground style pad. o Clark discussed a temporary solution of starting with the above skate pad and as more fundraising is done, additional options and square footage could be added. o Ehnes explained that due to the location of the company if the project is completed in phases, there will be additional costs accrued due to mobilization fees. o Tonya Vig, Flood Plain Administrator with the City of Spearfish discussed the flood plain and what the flood plain vs floodway is, and how it would contribute to the location of the future park. If the park is placed near the floodway, the project will need a no-rise analysis. If a project causes a rise, the project cannot be completed at that location. If placing a bowl-shaped park in the proximity of the creek, it is recommended that it not be placed far down into the ground due to concrete cracking during freezing temperatures. o Coburn motioned, Running seconded and all voted to form a search committee to determine the location and the best way forward o The volunteer search committee consists of Reth, Weigel, and Running and members of the skate community. Ehnes will facilitate the meetings. ITEMS FROM VISITORS (Policy Note: Visitors are limited to 5 minutes of presentation followed by questions) *  Approve the Sue Bertsch Park landscape plan presented by Beautify Spearfish. Next Meeting – April 21st, 2022 7:30 A.M. Council Chambers  Parks, Recreation, & Forestry Advisory Board – MINUTES Thursday, March 24th, 2022, Council Chambers 7:30 A.M. o McDonald presented the renderings and discussed the future pollination landscape project within Sue Bertsch Park, this park has been adopted by Beautify Spearfish. Kelly with Beautify Spearfish has been applying for grants as well as attending fundraising events to fund the project. McDonald explained that this project is scheduled to be done in phases. Funding has been raised to complete the first phase. o Weigel questioned who would be responsible for continued upkeep after the project is completed. McDonald explained that the city currently takes care of the landscaping. Beautify Spearfish’s commitment to adopt the park will then share the responsibility of upkeep. o Running questioned if there was a plan to change the name of the park. McDonald explained there is no plan to change the name of the park. As an adoptee, a sign is displayed at the park that shows who has adopted the park. o Reth questioned the completion date. McDonald discussed that the project would start mid to late spring for the first phase. This project is scheduled to be completed in phases, as each phase is presented for discussion and approval from the park board. o Coburn moved, Reth seconded with Dardis, Griffith, Reth, Weigel, Holden, and Clark voted in favor, Running opposed. Motion carries. OLD BUSINESS Board Items  Question and answer session on March staff update. o Ehnes discussed the Jorgensen bridge repair.  Contact has been made with the contractor to repair the Jorgensen Bridge. It has been requested to wait until school is out for the summer, but due to only receiving one contractor willing to complete the repair, it will be done on their timeline. o Rec Path final rec path  Due to design delays and problems with the Exit 8 underpass, this project has a completion date of spring of 2023. o Waterpark passes are on sale  Sold approximately 230 season passes so far, projected to sell 1,000 passes within the next month. o Staffing with lifeguards.  Currently have 22 lifeguards hired, 5 working through the process, 2 interviews set, and 4 new applications. Next Meeting – April 21st, 2022 7:30 A.M. Council Chambers  Parks, Recreation, & Forestry Advisory Board – MINUTES Thursday, March 24th, 2022, Council Chambers 7:30 A.M. NEW BUSINESS  No new business FYI ITEMS  Queen City Classic Basketball Tournament March 25th-27th o Both gyms are rented, and the rock wall will be closed during the event. The elevated walking track, cardio, and weightlifting rooms will remain open.  Annual City Easter Egg Hunt-April 16th o The Easter Egg hunt is held at the city park.  Arbor Day Celebration on April 18th o The Parks Department will be planting 6-8 fruit trees at the community fruit forest, there will be approximately 20 girl scouts to help plant trees. ADJOURNMENT Clark moved, Running seconded and all voted to adjourn at 8: 27 A.M. Next Meeting – April 21st, 2022 7:30 A.M. Council Chambers