Parks, Recreation & Forestry Advisory Board

Parks, Recreation, & Forestry Advisory Board – Minutes Thursday, May 19th, 2022, Council Chambers 7:30 A.M. The meeting was held in the Council Chambers and is available on Zoom: https://us02web.zoom.us/rec/share/Acu4fIFiYCyPgH0qZN9eeRdv9ynhHJiEqDoBhmhS0jh4UD13hkot GIBPsD5sdxc.gGGpB4b16Szvo_zQ?startTime=1652967043000 CALL TO ORDER 7:30 A.M. ROLL CALL In attendance were Griffith, Holden, Reth, Running, Weigel, and Clark. P & R Director Ehnes, SRAC Facility Superintendent Rauterkus, Parks Maintenance Superintendent McDonald, City Administrator McFarland, and Administrative Assistant Heiting. Absent: Caldwell, Coburn, Neilson, and Dardis. DECLARATION OF ANY POTENTIAL CONFLICTS OF INTEREST No Conflicts of interest were declared. APPROVAL OF AGENDA Weigel moved, Reth seconded, and all voted to approve the agenda as presented. APPROVAL OF MINUTES Reth moved, Weigel seconded, and all voted to approve the minutes of the March 24th, 2022, meeting. PUBLIC COMMENT No public comments were received. ITEMS FROM VISITORS (Policy Note: Visitors are limited to 5 minutes of presentation followed by questions) • Update on the bandshell design, cost estimate, fundraising, and grant opportunities. o Zac Eixenberger from Spread the Tunes presented an update on the bandshell project. Zac Reported that the goal of $100,000 is projected to be reached within the next two weeks. This goal was in place at the beginning of the project, and they have already reimbursed the City approximately $14,000 for design as part of a reimbursement agreement that was made with the City of Spearfish. o Zac Presented the new cost estimate for construction from Williams and Associates and Interstate Engineering. The estimated cost is $650,000. Zac would like to move forward and present the City with the donation. There are current plans to proceed with applying for larger grants to help fund the remaining cost of the bandshell. o Clark questioned if the new design would be ADA compliant per the current renderings. Zac stated that the current design is not complete, it would be designed to Next Meeting – June 16th, 2022, 7:30 A.M. Council Chambers  Parks, Recreation, & Forestry Advisory Board – Minutes Thursday, May 19th, 2022, Council Chambers 7:30 A.M. accommodate ADA. The current bandshell has limitations due to not being ADA compliant. o Griffith questioned what costs would be removed from the $100,000 donation and if the agreed-upon building plans would be taken out of that donation. Ehnes explained that currently, the cost for the building plans is $22,000 and that fee will be taken out of the initial funds. The projected net donation would be 78,000. o Weigel questioned how long it took to reach the 100,000 goal. Zach stated they have been raising money for three years as well as looking at grants to help fund the project. o Ehnes discussed the option for the city to be able to help with the demolition. Ehnes will also be applying for grants on behalf of the city. o Weigel questioned the current cost to rent out the current bandshell, Ehnes stated that at this time the cost is low due to limitations. Zac discussed the possibility of renting out the new bandshell for weddings as well as continuing to rent to venues such as Spread the Tunes. • Kayla Chyba and Janci Herr will present on a potential Spearfish CommUNITY event. o Janci presented renderings on the potential CommUNITY event that would be held at the Spearfish Rec and Aquatic Center. This event would consist of offering space for potential employers as well as the ability to bring the spirit of Spearfish back into the community. The event is designed to allow those who wish to sell their handmade goods the ability to display and sell their goods in one place and those who are trying to network and volunteer in another space. The plan is to place booths on the pool deck for those who are looking to find employment, as this could be a no-pressure opportunity for those that are looking at switching careers. Food truck service would be allowed to line up in the parking lot to accommodate those who are wishing to attend. The pool would be open after hours. The goal is to unite the community in one large facility. o Griffith asked about the time frame of the event, Janci stated the date is June 21st. o Weigel questioned the access to the pool and if access to the pool for that night would be a free event? Janci stated that yes at this time the pool time would be free for those who wish to attend the event. Next Meeting – June 16th, 2022, 7:30 A.M. Council Chambers  Parks, Recreation, & Forestry Advisory Board – Minutes Thursday, May 19th, 2022, Council Chambers 7:30 A.M. OLD BUSINESS Board Items • Question and answer session on the May staff update. o Jorgensen Park bridge repairs have been completed. NEW BUSINESS • No new business FYI ITEMS • The water park opens on May 28th. • Skate park search committee meeting May 20th at 10:00 A.M. • Cattle will be on Lookout Mountain on or after June 1st. TOUR • Sky Ridge Sports Complex Tour ADJOURNMENT Reth moved, Running seconded and all voted to adjourn at 9:10 A.M. Next Meeting – June 16th, 2022, 7:30 A.M. Council Chambers