Planning Commission

Spearfish Planning Commission Agenda October 5, 2021 at 3:00 p.m. Meeting Location: City Council Chamber, 625 Fifth Street, Spearfish, SD And Zoom Online Meeting Join Zoom Meeting https://us02web.zoom.us/j/85631490978 Meeting ID: 856 3149 0978 Or Dial in: 1 253 215 8782 and enter Meeting ID A. Call To Order B. Roll Call C. Approve the Minutes from September 7, 2021 D. Declaration of Conflicts of Interest E. Items for Action F. Public Comment G. City Council Update 1. Request: Colorado Boulevard Land Use Plan Location: East Colorado Boulevard Corridor Applicant: City of Spearfish Action: Provide Input 2. Request: Landscape Exception Location: 3595 East Colorado Boulevard Applicant: Shawn Darling Action: Hold an on-site meeting at the above address for purposes of review and discussion. No Zoom meeting connection will be available during this discussion and no action will be taken at the on-site meeting. The public is welcome to attend. H. Adjournment ADA Compliance: The City of Spearfish fully subscribes to the provisions of the Americans with Disabilities Act. If you desire to attend this public meeting and need special accommodations, please notify the Building and Development Office at 642-1335 and 24 hours prior to the meeting so that appropriate auxiliary aids and services are available.  Spearfish Planning Commission Regular Session Minutes September 7, 2021 at 3:00 p.m. The Spearfish Planning Commission met in regular session on Tuesday, September 7, 2021 at 3:00 p.m. in the council chamber of city hall and via Zoom video conference. Chairman Bordewyk called the meeting to order at 3:00 p.m. Roll call was taken with the following members present: Toby Bordewyk, Meghan Byrum, Abe Kean, Greg Kruskamp, Bob Meyer, and Barbara Zwetzig. Absent: Larry Vavruska. Also present: City Planner Jayna Watson and Interim City Administrator Ashley McDonald. APPROVAL OF MINUTES: Meyer moved, Byrum seconded and all voted to approve the minutes of the August 17, 2021 Planning Commission meeting. DECLARATIONS OF CONFLICTS OF INTEREST: Bordewyk called for any potential conflicts of interest to be identified. No conflicts were expressed. 1. Request: Approve a C-1 Redevelopment Incentive Plan Location: 140 E. Jackson Blvd. Applicant: Steve Williams/Pioneer Bank & Trust Action: Hold a public hearing and make a recommendation to City Council Steve Williams provided an overview of the project. Watson presented the findings in the staff report. Bordewyk opened the public hearing. No persons offered testimony. Bordewyk closed the public hearing. Meyer moved, Zwetzig seconded and all voted to recommend approval. 2. Request: Solar Energy Conversion Facilities Code Update Location: City-wide Applicant: City of Spearfish Action: Hold a public hearing and make a recommendation to City Council Watson provided an update of the changes to the proposed ordinance based on input from the August 17 meeting. Bordewyk opened the public hearing. No persons offered testimony. Bordewyk closed the public hearing. Meyer moved, Kean seconded and all voted to recommend approval. 3. City Council Update – Watson noted that paving was complete at Sky Ridge and the new roundabout on Jackson Boulevard will have the BHSU hive sculpture in place soon. 4. Public Comment – No comments were provided. 5. Adjournment - Bordewyk adjourned the meeting at 3:25 p.m.  P L A N N I N G C O M M I S S O N U P D A T E M EM O RA N D U M DATE: 10-5-2021 TO: Planning Commission FROM: Jayna Watson, City Planner RE: East Colorado Boulevard Corridor Study As growth and development continue east of Maitland Road along Colorado Boulevard, an opportunity exists to define some clear planning policies so that as land use requests are presented, property owners, staff, and decision makers have guidance on the overall development goals of this area. An effort similar to this was done for both the Highway 85 and Old Belle Road corridors approximately 10 years ago. Below is a possible scope of work and topics • ID the study geography • Existing environmental conditions and constraints • Future land use and character of development • Water and sewer system upgrades • Pedestrian and bicycle infrastructure • Colorado Boulevard access points and roadway improvements • Streetscape and community aesthetics A study group consisting of one person from each city and county governing body and planning commission is needed to help guide the study. The total time commitment over the next several months is an hourly meeting once every 3-4 weeks with a total of 4-5 meetings to review and provide input to the study document. Staff will complete all written and graphic information. The deliverable product would be a final report to be reviewed and recommended on by city/county Planning Commission and adopted by both the City and County governing bodies. Staff seeks Planning Commission input on this effort and will be requesting a volunteer to serve on the study group.  P L A N N I N G C O M M I S S O N U P D A T E M EM O RA N D U M DATE: 10-5-2021 TO: Planning Commission FROM: Jayna Watson, City Planner RE: 3595 E Colorado Blvd/Recreation Station Landscape Exception As part of the regular planning commission meeting on October 5, the last item on the agenda will be a site visit at the above business to review the conditions surrounding a request by the owner to reduce landscape points on this property. The owner proposes to provide 15% of the required landscape, citing that they don’t have any space on the property for landscaping based on their site usage. It would be beneficial for the Commission to see the site before making a recommendation to City Council on this matter. The code provisions that guide this are on the attached page. No action will be taken on October 5th; the field trip is for the purposes of information gathering. Background Chapter 19 of city code requires landscaping on all industrial, commercial, and multi-family properties by way of a points method. The building footprint subtracted from the overall site development area to arrive at a number which the owner can then use a table to pick the types of landscape plant material they wish to install (see attached table). This site’s landscape requirements are as follows: Site development area 125,700 square feet Building footprint - 13,000 square feet Required points 112,700 points The site points are as follows: 6 existing trees x 2,000 points = 12,000 11 existing shrubs x 250 points = 2,750 10 proposed new shrubs x 250 points = 2,500 Total points provided 17,250  The owner wants to explain how the site is used and what the constraints are to provide the remaining landscape, and a field visit is the best way to accomplish this. The standards by which this request is reviewed are noted below in Section 19-106; key terms are underlined and the owners request is attached. Excerpts from Chapter 19 Vegetation Article III Landscape Regulations: Sec. 19-101. Landscaping required. Landscaping conforming to the standards set forth in this section shall be required in the following districts: (1) Multiple-family residential district (R3), excepting single-family use. (2) All commercial districts. (3) All industrial districts. (4) Parking lots in any zoning district that are designed for fifty (50) vehicles and more. (Ord. No. 698, 3-18-91) Sec. 19-102. Landscape requirements. The following requirements are considered to be minimum and shall be approved on the basis of a landscape plan submitted by the applicant to the building official, accompanied, when required, by a guarantee approved by the city attorney, and installed as per the approved plan: (1) The amount and type of material shall be based on a point system determined by the square footage of a lot not covered by a building. In phased development, the planning commission shall determine lot area for the purpose of this article. Trees, shrubs, grass and ground cover, both existing and proposed, shall receive points towards landscape requirements according to the following table: LANDSCAPE MATERIAL POINTS TABLE New landscape material points Existing Mature Landscape Material (Points) Large trees A minimum mature spread of 45 feet. Conifers 2000 5000 which reach a mature height over 20 feet Medium trees A minimum mature spread of 25 feet. Conifers 1000 2500 reaching a mature height height of at least 20 feet Small trees A minimum mature spread of 15 feet. Conifers 500 1500 reaching a mature height of less than 3 feet Shrubs A minimum mature height of 2 feet 250 500 Live ground 1 square yard 100 300 cover Grass 1 square yard 10 10 Opaque hedge Minimum 15 lineal feet, minimum 5 feet in height 500 1000 Sec. 19-106. Exceptions. The common council, upon the recommendation of the planning commission, shall have the power to grant exceptions in special cases where there are unusual and practical difficulties or unnecessary hardships created in meeting the requirements of these regulations. The guidelines to be used in determining whether a variance should be granted are as follows: (1) That the hardships or difficulties of meeting the requirements of these regulations are peculiar to that property, and not general in character. (2) Financial hardship due to meeting the requirements of these regulations is not sufficient to show unnecessary hardship, unless the financial difficulties amount to confiscation of property. October 5, 2021 3935 E Colorado Blvd Page 2  October 5, 2021 3935 E Colorado Blvd Page 3  October 5, 2021 3935 E Colorado Blvd Page 4