City Council

AGENDA DATE May 9, 2024 Spencer Board of Aldermen Regular Meeting 5:30 p.m. 1. CALL TO ORDER – Mayor Jonathan Williams 2. INVOCATION & PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS AND ADOPTION OF AGENDA 4. RECOGNITIONS a. Mayor Jonathan Williams i. National Public Service Recognition Week 2024 ii. National Police Week 2024 iii. National Public Works Week 2024 iv. International Firefighters Day 2024 v. International Professional Municipal Clerks Week 2024 5. PUBLIC COMMENT This agenda item is included to allow input to the Board of Aldermen from any citizen who wishes to address the Board without requesting to be on the agenda. Those who wish to address the Board of Aldermen must provide their name, address, and topic to be addressed. The Board will listen and may or may not respond at their discretion or may decide to place a topic on a future agenda. A speaker will be allowed 3 minutes to speak. 6. CONSENT AGENDA The Consent Agenda is the first order of business. The items listed are believed to be non-controversial and administrative in nature. There will be no separate discussion of the items unless an Alderman or a citizen requests and is granted permission to speak. The item(s) will then be removed from the Consent Agenda and considered individually. Otherwise, all items will be enacted by one motion. a. APPROVAL OF MINUTES: April 4, 2024, Pre-Agenda Meeting Minutes April 9, 2024, Regular Meeting Minutes b. DEPARTMENTAL REPORTS i. Planning ii. Code Enforcement iii. Police iv. Fire v. Public Works vi. Finance vii. Library c. TOWN MANAGER REPORT d. CONSIDER APPROVING – FY24 Audit Contract with RH CPAs, PLLC e. CONSIDER ADOPTING – Project Budget Ordinance 23-19.001 – Accepting Rural Downtown Economic Development (RDED) Grant from NC Commerce and Authorizing the Mayor and Staff to Execute a Grant Agreement (Town Park and Building upfit - $275,000) f. CONSIDER ADOPTING – Budget Ordinance 23-14.018 Police Vehicle Insurance Payment  g. CONSIDER ACCEPTING – Rural Economic Development (RED) Grant from NC Commerce and Authorizing the Mayor and Staff to Execute Grant Agreement (Building Reuse – CRCHC - $75,000) h. CONSIDER ACCEPTING – Blanche and Julian Robertson Foundation (BJRFF) Grant (Carter House Design - $20,000) i. CONSIDER ACCEPTING –Margret C. Woodson Foundation Grant and Robertson Grant (Mural Project) j. CONSIDER AWARDING – Historic Preservation Incentive (HPI) Grant to Sheliah Gainer k. CONSIDER AWARDING – Historic Preservation Incentive (HPI) Grant to Judy Kinley 7. RECEIVE PRESENTATION – Town Manager’s Recommended FY 2024-25 Budget 8. CONSIDER AUTHORIZING – Town Manager to Negotiate and Execute an Agreement with Double D Construction Services, Inc. a. CONSIDER ADOPTING – Resolution 24-10 Approving Conveyance of Personal Property to Certified Non-profit Organizations 9. REQUESTS & COMMENTS by the Mayor and Board Members 10. RECESS until TUESDAY, MAY 21 AT 5:30 P.M. – The following items will be on the agenda for the recessed meeting: 1. CALL TO ORDER – Mayor Jonathan Williams 2. INVOCATION 3. PLEDGE OF ALLEGIANCE – Mayor Jonathan Williams 4. Budget Workshop Opportunity if Needed 5. EXECUTIVE SESSION per NC General Statute 143-318.11 (a) (6) “To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee…” 6. ADJOURNMENT