City Council

AGENDA Spencer Board of Aldermen DATE Pre-Agenda Meeting March 6, 2025 5:30 p.m. The Board of Aldermen meets on the second Tuesday of each month at 6:00 p.m., with a pre-agenda meeting the Thursday prior at 5:30 p.m. The primary purpose of the pre-agenda meeting is to review the agenda for the upcoming regular meeting, set the consent agenda, hold public hearings, and receive other presentations. Regular meetings focus on action items, departmental reports, and other business. Both meetings are open to the public and held in the Hilda B. Palmer Board Room in Town Hall, located at 460 South Salisbury Avenue. A printed copy of the entire agenda packet is available in the H. B. Palmer Board Room for public use. Please find meeting agendas, minutes, and a link to view the meetings live or on- demand at spencernc.gov/town-government-and-services/aldermen-meeting-and-agenda. 1. CALL TO ORDER – Mayor Jonathan Williams 2. INVOCATION & PLEDGE OF ALLEGIANCE – Mayor Jonathan Williams 3. REVIEW OF MARCH 11, 2025, AGENDA 1. CALL TO ORDER – Mayor Jonathan Williams 2. INVOCATION 3. PLEDGE OF ALLEGIANCE – Mayor Jonathan Williams 4. ADDITIONS/DELETIONS AND ADOPTION OF AGENDA 5. RECOGNITIONS 6. PUBLIC COMMENT This agenda item is included to allow input to the Board of Aldermen from any citizen who wishes to address the Board without requesting to be on the agenda. Those who wish to address the Board of Aldermen must provide their name, address, and topic to be addressed. The Board will listen and may or may not respond at their discretion or may decide to place a topic on a future agenda. A speaker will be allowed three (3) minutes to speak. 7. CONSENT AGENDA The Consent Agenda is the first order of business. The items listed are believed to be non-controversial and administrative in nature. There will be no separate discussion of the items unless an Alderman or citizen requests and is granted permission to speak. The item(s) will then be removed from the Consent Agenda and considered individually. Otherwise, all items will be enacted by one motion. a. APPROVAL OF MINUTES: February 6, 2025, Pre-Agenda Minutes February 11, 2025, Regular Meeting Minutes b. CONSIDER ADOPTING – Budget Ordinance 24-10.014 Insurance Reimbursement for Public Works Air Compressor  c. CONSIDER ADOPTING – Budget Ordinance 24-10.015 Insurance Reimbursement for Police Department 2020 Dodge Durango d. CONSIDER RATIFYING – Clerical Correction to Budget Ordinance 24-10.010 8. CONSIDER AUTHORIZING – Town Manager to Execute a Grant Agreement with the Carolina Thread Trail for Matching Funds in Support of the Great Trails State Program Grant for the Stanback Educational Forest/Rocky Branch Loop Trail 9. CONSIDER APPOINTING – Barbara M. Moran to the Historic Preservation Commission (HPC) for a 4-year Term Expiring April 30, 2029 10. CONSIDER AWARDING – Historic Preservation Incentive (HPI) Grant in the Amount of $1,000.00 to Randall & Molly Birth for a Historic Stone Retaining Wall Repair Project 11. CONSIDER AWARDING – Salisbury Avenue Corridor Improvement Grant in the Amount of $2,000.00 to Brandon Levi Collier for a Project to Repair and Restore a Historic Service Station at 712 S. Salisbury Avenue 12. DEPARTMENTAL REPORTS a. Planning b. Code Enforcement c. Police d. Fire e. Public Works f. Finance g. Library 13. TOWN MANAGER REPORT 14. REQUESTS & COMMENTS by the Mayor and Board Members 15. EXECUTIVE SESSION per NC General Statute 143-318.11 (if needed) 16. ADJOURNMENT 4. EXECUTIVE SESSION per NC General Statute 143-318.11 (if needed) 5. ANNUAL PLANNING SESSION – PART 1 6. RECESS until Friday, March 7, 2025, at 8:30 a.m. March 7, 2025, 8:30 a.m. 7. RECONVENE 8. ANNUAL PLANNING SESSION – Part 2 9. ADJOURNMENT