City Council

City of Spring Hill, Kansas Minutes of City Council Regular Session December 11, 2025 Mayor Berkey called to order the Regular Session of the City Council at 7:00p.m. on December 11, 2025, in the Spring Hill Civic Center, 401 N. Madison, Council Chambers, Spring Hill, Kansas. The meeting convened with Glenda Gerrity, City Clerk, recording. Councilmembers in attendance: Chad Young, Council President Brian Peel Phillip Thron Kristin Feeback attended by telephone and then arrived during Executive Session No. 1 Mike Grant Staff in attendance: Lane Massey, City Administrator Chief Sutterby, Police Department Jacob Speer, Public Works Director Rhonda Dunn, Finance Director Alysen Abel, City Engineer Monakisha Jones, Human Resources Director Consultants in attendance: Rick McConnell, Bond Counsel, Kutak Rock Emma Kate Dillon, Bond Counsel, Kutak Rock INVOCATION The invocation was given by the mayor. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. ROLL CALL The City Clerk called the roll of the City Council. With a quorum present, the meeting commenced. APPROVAL OF THE AGENDA Motion by Young, seconded by Thron, to approve the agenda as presented. Motion carried unanimously. Spring Hill City Council Regular Session Minutes December 11, 2025 Page 1 of 7 EXECUTIVE SESSION NO. 1 Motion by Young, seconded by Peel, that the City Council recess into executive session for twenty (20) minutes to receive advice of counsel regarding economic development pursuant to K.S.A. 75-4319(b)(4) of the Kansas Open Meetings Act. The open meeting will resume in the City Council Chambers at 7:24P.M. No formal action is anticipated following the session. Persons to be in attendance are the following: Lane Massey, City Administrator, Joshua Jefferson, Kansas Department of Commerce pursuant to Joint Interest Agreement, Rick McConnell, Bond Counsel, and Emma Kate Dillon, Bond Counsel. Motion passed unanimously. The meeting recessed at 7:04P.M. Councilmember Feeback arrived during the executive session. The mayor stated to let the record reflect that the Governing Body reconvened into the open meeting at 7:24P.M., with everyone present. No votes were taken, or decisions made during the executive session. The discussion was limited to the subjects stated. PUBLIC HEARING(S) • 2025 Budget Amendment The mayor opened the public hearing. The finance director provided an overview for the amendment to the 2025 budget. There were no public comments. The mayor closed the public hearing. • Public Hearing to consider amending an existing exemption from ad valorem taxes on property located at 701 N. Lincoln Street pursuant to Article 11, Section 13, of the Constitution of the State of Kansas and K.S.A. 79-251 The mayor opened the public hearing. Emma Kate Dillon, Bond Counsel, provided an overview for amending an existing exemption from ad valorem taxes for a facility at 701 N. Lincoln Street, Nordic Equity, LLC and Seats, Incorporated. Public comments: Rodolfo Arevalo, spoke about the abatement and requested that the governing body defer action until they have an opportunity to ask the opinion of residents. With no further comments, the mayor closed the public hearing. • Public Hearing to consider amending an existing exemption from ad valorem taxes on property located at 20241 W. 207th Street pursuant to Article 11, Section 13, of the Constitution of the State of Kansas and K.S.A. 79-251 The mayor opened the public hearing. Emma Kate Dillon, Bond Counsel, provided an overview for amending an existing exemption from ad valorem taxes for a facility at 20241 W. 207th Street, Nordic Equity, LLC and Seats, Incorporated. There were no public comments. The mayor closed the public hearing. Spring Hill City Council Regular Session Minutes December 11, 2025 Page 2 of 7  • Public Hearing to consider granting an exemption from ad valorem taxes for an expansion to an existing manufacturing facility on property located at 695 N. Lincoln Street pursuant to Article 11, Section 13, of the Constitution of the State of Kansas and K.S.A. 79-251 The mayor opened the public hearing. Emma Kate Dillon, Bond Counsel, provided an overview for granting an exemption from ad valorem taxes for an expansion to an existing manufacturing facility at 695 N. Lincoln Street, Nordic Equity, LLC and Seats, Incorporated. Public comments: Rodolfo Arevalo stated that this request aligns more closely with the intended purpose of abatements and reiterated his earlier comments regarding amending abatements. Tim Stevens, Vice President of Operations with SEATS, Inc., 701 N. Lincoln, spoke about the building expansions and manufacturing within SEATS, Inc, seasonal job opportunities, and supporting the community with donations to the city and school district. With no further comments, the mayor closed the public hearing. CITIZEN PARTICIPATION No one appeared for citizen participation. CONSENT AGENDA Motion by Young, seconded by Grant, to approve the consent agenda as presented. 1. Approval of Minutes: November 25, 2025, Special Meeting 2. Consider Approval of Appropriation Order No. 2025-12-11 3. Consider Approval of The Land Company Contract Amendment #2 for valuation and land acquisition services for the 199th Street Roadway Improvements 4. Consider Approval of The Land Company Contract Amendment #4 for valuation and land acquisition service for the Northeast Sewer Extension Project 5. Consider Approval of Spring Hill Task Order No. TC-2025-08 with Terracon for additional professional services associated with 100 S. Main Street 6. Consider Approval of Spring Hill Task Order No. LR-2025-10 with Lamp Rynearson for Building Plan Review Assistance 7. Consider Approval of Spring Hill Task Order No. GBA-2025-04 with George Butler Associates for Building Plan Review Assistance 8. Consider Approval of Payoff of 2017 and 2018 Equipment Leases 9. Consider Approval of Task Order 2025-08 with Lamp Rynearson for Design, Bidding, and Construction Phase Services for the 2026 CARS Street Maintenance Project on 191st Street between Madison Street and Woodland Rd 10. Consider Approval of an Encroachment Agreement with Evergy for the Northeast Sewer Interceptor Project Motion passed unanimously. Spring Hill City Council Regular Session Minutes December 11, 2025 Page 3 of 7 FORMAL COUNCIL ACTION 11. Consider Approval of 2025 Budget Amendment to the Water and Debt Fund Budgets Motion by Young, seconded by Thron, to approve the 2025 Amended Budget. Motion passed unanimously. 12. Consider Approval of Ordinance No. 2025-23: An Ordinance amending an existing exemption from ad valorem taxes on property located at 701 N. Lincoln Street pursuant to Article 11, Section 13, of the Constitution of the State of Kansas and K.S.A. 79-251 Motion by Peel, seconded by Grant, to approve Ordinance No. 2025-23 amending an existing exemption from ad valorem taxes for a facility used to manufacture articles of commerce located in the City of Spring Hill, Kansas, and acquired, improved, equipped and furnished by Nordic Equity, LLC and Seats, Incorporated, all in accordance with Article 11, Section 13, of the Kansas Constitution, 701 N. Lincoln Street. Motion passed by roll call 4-2-0. Feeback-yes, Peel-yes, Young-no, Grant-yes, Thron-no, Berkey-yes. 13. Consider Approval of Ordinance No. 2025-24: An Ordinance amending an existing exemption from ad valorem taxes on property located at 20241 W. 207th Street pursuant to Article 11, Section 13, of the Constitution of the State of Kansas and K.S.A. 79-251 Motion by Peel, seconded by Feeback, to approve Ordinance No. 2025-24 amending an existing exemption from ad valorem taxes for a facility used to manufacture articles of commerce located in the City of Spring Hill, Kansas, and acquired, improved, equipped and furnished by Nordic Equity, LLC and Seats, Incorporated, all in accordance with Article 11, Section 13, of the Kansas Constitution, 20241 W. 207th Street. Motion passed by roll call 4-2-0. Peel-yes, Young-no, Grant-yes, Thron-no, Feeback-yes, Berkey-yes. 14. Consider Approval of Resolution No. 2025-R-22: A Resolution of Intent granting an exemption from ad valorem taxes for an expansion to an existing manufacturing facility on property located at 695 N. Lincoln Street pursuant to Article 11, Section 13, of the Constitution of the State of Kansas and K.S.A. 79-251 Motion by Young, seconded by Thron, to approve Resolution No. 2025-R-22 determining the intent of the City of Spring Hill, Kansas, to grant an exemption from ad valorem taxes for an expansion to a facility used to manufacture articles of commerce to be located in the City and improved, equipped, and furnished by Nordic Equity, LLC, and Seats Incorporated, all in accordance with Article 11, Section 13, of the Kansas Constitution. 695 N. Lincoln Street. Motion passed unanimously. Spring Hill City Council Regular Session Minutes December 11, 2025 Page 4 of 7 15. Consider Approval of Annexation Agreement, between Robert E. McAnany, Trustee of the Robert E. McAnany Revocable Trust and City of Spring Hill, Kansas for Parcel ID 9F241506-4003 at the northwest corner of 199th Street and Renner Road including adjacent rights of way on 199th Street and Renner Road Motion by Young, seconded by Thron, to approve the Annexation Agreement between Robert E. McAnany, Trustee of the Robert E. McAnany Revocable Trust collectively referred to herein as the (“Property Owners”) and City of Spring Hill and authorize the mayor to execute the agreement. Motion passed unanimously. 16. Consider Approval of Ordinance No. 2025-25, authorizing the annexation of land located at the northwest corner of 199th Street and Renner Road (Parcel ID 9F241506-4003) including adjacent rights of way on 199th Street and Renner Road Motion by Young, seconded by Feeback, to adopt Annexation Ordinance 2025-25 annexing the subject property and all adjacent rights of way into the City of Spring Hill, KS. Motion passed by roll call 6-0-0. Thron-yes, Feeback-yes, Peel-yes, Young-yes, Grant-yes, Berkey-yes. 17. Consider Approval of Resolution No. 2025-R-23: A Resolution providing for the range of salaries of various City officers and employees of the City of Spring Hill, Kansas pursuant to Section 1-401 of the Spring Hill Municipal Code Motion by Young, seconded by Grant, to approve Resolution 2025-R-23 to be effective December 20, 2025. Motion passed unanimously. 18. Consider Approval of Resolution No. 2025-R-24: A Resolution providing for the adoption of the 2025 Edition of the Employee Handbook for the City of Spring Hill, Kansas Motion by Young, seconded by Feeback, to Approve Resolution 2025-R-24 for the 2025 Edition of the Employee Handbook to be effective December 11, 2025. Motion passed unanimously. 19. Consider Selection of the firm that will provide the City with expertise and experience conducting a comprehensive classification and compensation study to include a benefits Motion by Young, seconded by Grant, to table this item so staff can negotiate. Motion passed unanimously. Spring Hill City Council Regular Session Minutes December 11, 2025 Page 5 of 7 20. Consider Approval of the Purchase of a Sewer Jetting/Vacuum Combination Truck from Vactor Motion by Young, seconded by Feeback, to approve the purchase of a 2025 sewer combination truck from Vactor in an amount not to exceed $500,000 and authorize the Mayor and staff to execute a contract and associated documents. Motion carried unanimously. 21. Consider Approval of Task Order No. 2025-09 with Lamp Rynearson for Stormwater Management Program application and stormwater system condition assessment Motion by Young, seconded by Grant, to approve Task Order with Lamp Rynearson to assist with the Stormwater Management Program (SMP) application and stormwater system condition assessment. Motion carried unanimously. 22. Consider Approval of Bid for Northeast Sewer and award a construction contract for the Northeast Sewer Interceptor Project Motion by Young, seconded by Thron, to approve the bid from Infrastructure Solutions for the Northeast Sewer Interceptor Project in the amount of $5,649,750 and authorize the Mayor and staff to execute the construction contract. Motion carried unanimously. 23. Consider Approval of Contract for Spring Hill Chamber of Commerce Motion by Young, seconded by Peel, to approve the agreement with the Spring Hill Chamber of Commerce and authorize the Mayor to sign the agreement. Motion passed unanimously. ANNOUNCEMENTS AND REPORTS Announcements and reports were given by the Governing Body and staff. EXECUTIVE SESSION NO. 2 Motion by Young, seconded by Thron, to recess into Executive Session for ten (10) minutes to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trusts, and individual proprietorships pursuant to K.S.A. 75-4319(b)(4) of the Kansas Open Meetings Act. The open meeting will resume in the City Council Chambers at 9:59P.M. No formal action is anticipated following the session. Persons to be in attendance are the following, Lane Massey, City Administrator, and Rhonda Dunn, Finance Director. Motion passed unanimously. The meeting recessed at 9:49P.M. Spring Hill City Council Regular Session Minutes December 11, 2025 Page 6 of 7 The mayor stated to let the record reflect that the Governing Body reconvened into the open meeting at 9:59 P.M., with everyone present. No votes were taken, or decisions made during the executive session. The discussion was limited to the subjects stated. ADJOURN Motion by Young, seconded by Thron, to adjourn. Motion passed unanimously. The meeting adjourned at 10:00P.M. Glenda Gerrity, City Clerk Approved by the Governing Body on December 30, 2025. Spring Hill City Council Regular Session Minutes December 11, 2025 Page 7 of 7