Board of Zoning Appeals
Regular MeetingSpring Hill, TN · September 17, 2019
Agenda
SPRING HILL MUNICIPAL BOARD OF ZONING APPEALS
Terry Cantrell, Chairman Jim Hagaman
Rob Roten, Vice Chairman Brandon McCulloch
Hazel Nieves, Alderman
City staff: Planning Director - Steve Foote, AICP & Planning Assistant - Austin Page
City of Spring Hill
September 17, 2019
199 Town Center Parkway
Spring Hill, TN. 37174
Agenda 5:30 PM
A. CALL TO ORDER
B. ROLL CALL
C. Consider approval of the August 20, 2019 Board of Zoning Appeals meeting minutes.
General Announcement – The procedural rules for public comment will be as follows: The items will be taken in the
order of the agenda. Audience members wishing to speak must be recognized by the Chairman and will have five
minutes to address the Board of Zoning Appeals. No rebuttal remarks will be allowed.
D. OLD BUSINESS
1. BZA 731-2019: Submitted by James Coffee for 2115 Deer Valley Drive. The property is zoned R-2, PUD and
contains approximately .16 acres. The applicant requests a variance from the rear setback requirements
of the Deerfield PUD to construct an 18’x27’ covered patio, with an enclosed 8’x18’ storage room.
Requested by James Coffee.
E. NEW BUSINESS
1. BZA 744-2019: Submitted by Eddie Lopez for 1008 Claymill Drive. The property is zoned R-2, PUD and
contains approximately .22 acres. The applicant requests a variance from the rear setback requirements
of the Wades Grove PUD to construct a 12’x22’ covered screened porch. Requested my Eddie Lopez.
F. PUBLIC COMMENT
G. ADJOURN
1
City of Spring Hill – Board of Zoning Appeals – 9/17/19
SPRING HILL
MUNICIPAL BOARD OF ZONING APPEALS
REGULAR MEETING MINUTES
TUESDAY AUGUST 20, 2019
5:30 PM
A. CALL TO ORDER
Chairman Terry Cantrell called the meeting to order at 5:30 PM.
B. ROLL CALL
Members present were: Chairman, Terry Cantrell, Vice Chairman, Rob Roten, Alderman, Hazel
Nieves and Jim Hagaman. Brandon McCulloch was not in attendance.
Staff present were: Planning Director, Steve Foote and Planning Assistant, Austin Page.
C. Consider approval of the July 16, 2019 Board of Zoning Appeals meeting minutes.
Jim Hagaman made motion to approve the July 16 Meeting Minutes. Motion seconded by Alderman
Hazel Nieves. Motion passed 4-0.
General Announcement- The procedural rules for public comment will be as follows: The items will be
taken in the order of the agenda. Audience members wishing to speak must be recognized by the
Chairman and will have five minutes to address the Board of Zoning Appeals. No rebuttal remarks will
be allowed.
D. NEW BUSINESS
1. BZA 715-2019: Submitted by John Knott for 1715 Dryden Road. The property is zoned R-2 and
contains approximately 0.19 acres. The applicant requests a variance from the rear setback
requirements of the R-2 zoning district to construct a 16'x12' screened patio. Requested by
John Knott.
Staff conditions:
1. The screened in patio shall not be enclosed with any material other than screening.
2. The roof shall be covered with shingles that are similar to the existing shingles of the home.
3. Soffit and trim/a ccent materials including screen door shall be composed of materials that
complement the primary dwelling including similar color(s).
4. Per Section 13.4G of the Unified Development Code, an approved variance will expire one
year from the date of approval unless a site plan review application has been submitted
or, where site plan review is not required, a building permit is obtained. The Board of
Zoning Appeals may grant an extension for a period of validity for no longer than an
additional 6 months, so long as the applicant applies in writing for an extension of time at
any time prior to the date of expiration. No public hearing is required for approval of such
extension of time.
BZA Minutes 8-20-2019
Page 1 / 3
Jim Hagaman made motion to approve BZA 715-2019 with the four (4) staff conditions of approval.
Motion seconded by Alderman Hazel Nieves. Motion passed 4-0.
2. BZA 730-2019: Submitted by Fred and Maggie Williams for 1337 Saybrook Crossing. The
property is zoned R-2, PUD and contains approximately .21 acres. The applicant requests a
variance from the rear setback requirements of the Newport Crossing PUD to construct a
14'x15' covered and screened porch. Requested my Fred and Maggie Williams.
Staff Conditions:
1. The screened porch shall not be enclosed with any material other than screening.
2. The roof shall be covered with shingles that are similar to the existing shingles of the home.
3. Soffit and trim/accent materials including screen door shall be composed of materials that
complement the primary dwelling including similar color(s).
4. Per Section 13.4G of the Unified Development Code, an approved variance will expire one
year from the date of approval unless a site plan review application has been submitted
or, where site plan review is not required, a building permit is obtained. The Board of
Zoning Appeals may grant an extension for a period of validity for no longer than an
additional 6 months, so long as the applicant applies in writing for an extension of time at
any time prior to the date of expiration. No public hearing is required for approval of such
extension of time.
Jim Hagaman made motion to approve BZA 730-2019 w ith the four (4) staff cond itions of approval.
Motion seconded by Alderman Hazel Nieves. Motion passed 4-0.
3. BZA 731-2019: Submitted by James Coffee for 2115 Deer Valley Drive. The property is zoned
R-2, PUD and contains approximately .16 acres. The applicant requests a variance from the
rear setback requirements of th e Deerfield PUD to construct a 21'x35' covered patio, with an
enclosed 8'x21' storage room. Requested by James Coffee.
Staff Conditions:
1. The covered patio shall not be enclosed with any material.
2. The storage room siding needs to match the siding of the existing home.
3. The roof shall be covered with shingles that are similar to the existing shingles of the home.
4. Soffit and trim/accent materials including screen door shall be composed of materials that
complement the primary dwelling including similar color(s).
5. Per Section 13.4G of the Unified Development Code, an approved variance will expire one
year from the date of approval unless a site plan review application has been submitted
or, where site plan review is not required, a building permit is obtained. The Board of
Zoning Appeals may grant an extension for a period of validity for no longer than an
additional 6 months, so long as the applicant applies in writing for an extension of time at
any time prior to the date of expiration. No public hearing is required for approval of such
extension of time .
Jim Hagaman made motion to deny BZA 731-2019. Motion was not seconded.
Vice Chairman Rob Roten made motion to defer BZA 731-2019 to the September 17, 2019 BOZA
meeting. Motion seco nded by Alderman Hazel Nieves. Motion passed 4-0.
E. PUBLIC COMMENT
BZA Minutes 8-20-2019
Page 2 I 3
No public comme nt
F. ADJOURN
Vice Cha irman Rob Roten made motion to adjourn. Motion seconded Jim Hagaman. Motion to
adjourn passed 4-0.
Meeting Adjourned at 6:57 PM.
Terry Cantrell, Chairman
BZA Minutes 8-20-2019
Page 3 / 3
Spring Hill Board of Zoning Appeals
TO: Spring Hill Board of Zoning Appeals
FROM: Austin Page, Planning Assistant TENNESSEE
0 11 . 1809
Steve Foote, AICP, Planning Director
MEETING: September 17, 2019
SUBJECT: BZA 731-2019 (2115 Deer Valley Drive)
BZA 731-2019: Submitted by James Coffee for 2115 Deer Valley Drive. The property is zoned R-2, PUD and contains
approximately .16 acres. The applicant requests a variance from the rear setback requirements of the Deerfield PUD to
construct a 18'x27' covered patio, with an enclosed 8'x18' storage room . Requested by James Coffee.
Update: This item was deferred at the August 20, 2019 meeting. Since then, the applicant has worked with staff to reduce
the size of the requested encroachment. The applicant reduced the width of the proposed covered patio by 8'. The
previous plot plan was drawn incorrectly showing a bay window on northern rear of the house. As a result, the size of the
patio was shown incorrectly. The updated plot plan correctly shows the layout of the home and dimensions of the patio.
Property Description and History: 2115 Deer Valley Drive is located in the Deerfield subdivision. The subject property is
zoned R-2 PUD and all surround properties are also zoned R-2 PUD . The property has a front setback of 30', side setback
of 7.5' (15' street side) and a rear setback of 25'. The shape of the rear lot line is slightly angled and home is not aligned
with the rear setback line. The northwest corner of the home is approximately 11' from the rear setback and 36' from the
property line. The southwest corner of the home is approximately 8' from the rear setback and 33" from the property
line. Currently, there is an existing 21'x35' concrete patio that encroaches roughly 7' at the northwest corner and 10' at
the southwest corner. The property is adjacent to other residential properties and has a 6' privacy fence which encloses
the yard. The applicant met with planning staff to discuss the Board of Zoning Appeals process and to ensure a complete
application submitted.
Request: The applicant desires to cover a portion of the existing 21'x35' concrete patio with an 18'x27' patio cover and
1 11
create an 8'x18' storage room on the northern part of the patio. The proposed patio cover encroaches roughly 8 6 into
the setback at the northwest and 61 611 ' to the southwest. The proposed covered patio will not extend beyond the existing
patio. The structure is proposed to be attached to the primary structure and is considered part of the primary structure
for building setback purposes. The proposed covered patio is 8' in height at the connection to the home and angles
downward to a height of 7'. The applicant proposes to use a shingled roof and accents that match the current
characteristics of the home. The storage room will be 8'x18', shows two 3'x4' windows and a single 4' door. The room will
be fully enclosed and be covered in siding and materials that match the current home. The proposed storage room will
1 11
not increase the encroachment of 6 6 •
Findings of Fact: The applicant has met UDC requirements regarding the U.S.P.S. First Class mailing of notices to all
adjacent property owners of 2115 Deer Valley Drive and at least ten days in advance of the first scheduled action. City
staff has placed notice in the newspaper and a sign on the subject property. The findings listed below are staffs response
to the approval standards required in Section 13.4.E of the UDC, to be considered by the Board of Zoning Appeals prior to
approving a variance.
1. Where, by reason of exceptional narrowness, shallowness, size or shape of a specific piece of property at the time of
the enactment of this Code, or by reason of exceptional topographic conditions or other extraordinary and
exceptional situation or condition of such piece of property it is not able to comply with the regulations as required
under this Code. The existing patio is still quite large and extends an average of 7'6" beyond the rear setback. The
proposed covered patio will not extend beyond the existing patio. The updated proposal is more in line with the
intentions of the UDC.
BZA 731-2019 (2115 Deer Valley Drive)
Per the applicant: Mr. Coffee wishes to cover their existing concrete pad so that Mr. Coffee can use the space. His
medical condition requires that he cannot be in direct sunlight. The yard is fenced and this roof will in no way
effect the surround properties.
2. The strict application of any provision enacted under this Code would result in peculiar and exceptional practical
difficulties to or exception or place undue hardship upon the owner of such property. Denying a reasonable sized
rear patio and cover could present a practical difficulty to a property owner and deny them reasonable use of the
property. The applicant has reduced the size of the proposed covered patio in response to comments from the
Board of Zoning Appeals. The overall encroachment is reduced.
Per the applicant: Mr. Coffee is unable to use this space as of now. Since the small room and roof in no way affect
the neighbors and 3 of them have submitted approval of this project, it seems appropriate to grant this request.
3. Such relief may be granted without substantial detriment to the public good and without substantially impairing the
intent and purpose of the zoning map and this Code . The applicant has presented information supporting the
request from adjacent property owners. Staff does not believe that the proposal will have a significant detrimental
impact on the public good or surrounding property.
Per the applicant: As stated, this project will all be contained with the confines of an existing fence, simply
covering the concrete pad . The exterior will be covered in shingles, siding and vinyl to match the existing house .
Recommendation: If the Board of Zoning Appeals finds that the requested variance is warranted, staff recommends that
they adopt the findings of fact found in this report, or other findings, and approve BZA 731-2019, a building setback
variance request for construction of a screened patio, subject to consistency with the submitted plans and the following
conditions:
1. The covered patio shall not be enclosed with any material.
2. The storage room siding needs to match the siding of the existing home.
3. The roof shall be covered with shingles that are similar to the existing shingles of the home.
4. Soffit and trim/accent materials including screen door shall be composed of materials that complement the
primary dwelling including similar color(s).
5. Per Section 13.4G of the Unified Development Code, an approved variance will expire one year from the date of
approval unless a site plan review application has been submitted or, where site plan review is not required, a
building permit is obtained. The Board of Zoning Appeals may grant an extension for a period of validity for no
longer than an additional 6 months, so long as the applicant applies in writing for an extension oftime at any time
prior to the date of expiration. No public hearing is required for approval of such extension of time .
BZA 731-2019 (2115 Deer Valley Drive)
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Approval Standards
"The Board of Zoning Appeals may authorize a variance from the strict applicat ion
of this Code so as to relieve such difficulties or hardship only in accordance with the
following criteria. The Board of Zoning Appeals must make findings of fact on all
criteria. Please Initia l all that apply."
The application for a variance should provide the applicant's evidence that the
application meets or exceeds the criteria below.
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Spring Hill Board of Zoning Appeals
TO: Spring Hill Board of Zoning Appeals
FROM: Steve Foote, AICP, Planning Director TENNESSEE
• ••. 1809
Austin Page, Planning Assistant
MEETING: September 17, 2019
SUBJECT: BZA 744-2019 (1008 Claymill Drive)
BZA 744-2019: Submitted by Eddie Lopez for 1008 Claymill Drive. The property is zoned R-2, PUD and contains
approximately .22 acres. The applicant requests a variance from the rear setback requirements of the Wades Grove PUD
to construct a 12'x22' covered screened porch. Requested my Eddie Lopez.
Property Description and History: 1008 Claymill Drive is located in the Wades Grove subdivision. The subject property is
zoned R-2 PUD and all surrounding properties are also zoned R-2 PUD. The property has a front setback of 20', side setback
of 5' and a rear setback of 20'. Additionally, the property has a 10' PUDE in the front and rear. Due to this property being
a corner lot, the home is angled and does not sit parallel to the setbacks. The southern corner of the home is approximately
2' from the rear setback and 21' from the property line. Currently, there is an elevated 12'x22' deck which was built with
the home. The rear setback diagonally crosses the southern corner of the deck resulting in an encroachment of 6'. The
property is adjacent to other residential properties and has a 6' privacy fence which encloses the yard. The applicant met
with planning staff to discuss the Board of Zoning Appeals process and to ensure a complete application submitted.
Request: The applicant desires to cover and screen the existing 12'x22' deck. The proposed screened porch will not
increase the encroachment of 6' or reduce the distance to the property lines. The structure is proposed to be attached to
the primary structure and is considered part of the primary structure for building setback purposes. The proposed
screened porch is 13' in height at the connection to the home and angles downward to a height of 8'. The applicant
proposes to use a shingled 5/12 pitch roof and accents that match the current characteristics of the home.
Findings of Fact: The applicant has met UDC requirements regarding the U.S.P.S. First Class mailing of notices to all
adjacent property owners of 1008 Claymill Drive and at least ten days in advance of the first scheduled action. City staff
has placed notice in the newspaper and a sign on the subject property. The findings listed below are staffs response to
the approval standards required in Section 13.4.E of the UDC, to be considered by the Board of Zoning Appeals prior to
approving a variance.
1. Where, by reason of exceptional narrowness, shallowness, size or shape of a specific piece of property at the time of
the enactment of this Code, or by reason of exceptional topographic conditions or other extraordinary and
exceptional situation or condition of such piece of property it is not able to comply with the regulations as required
under this Code. The city receives many requests from property owners to cover existing patios and decks, and this
has been considered a reasonable request, when the encroachment is limited. The size of the lot and positioning
of the home creates a situation where the typical patio cover does not fit on the lot. Only one corner of the proposed
screened porch encroaches 6' into the rear setback. Staff finds this encroachment to be minor.
Per the applicant: The unique placement of the house on the lot causes an irregular shaped rear lot which effects
the rear deck/enclosure by a minimal of less than 2 feet.
2. The strict application of any provision enacted under this Code would result in peculiar and exceptional practical
difficulties to or exception or place undue hardship upon the owner of such property. The subject property is a pie
shaped lot, with side lot lines converging in a point. Such lots typically define the rear yard as a line tangent to the
point. Denying a reasonable sized rear patio and cover can create a practical difficulty to a property owner seeking
the reasonable use of their property.
BZA 744-2019 (1008 Claymill Drive)
Per the applicant: The current code would not allow us to enclose the existing deck and utilize our rear yard to its
potential.
3. Such relief may be granted without substantial detriment to the public good and without substantially impairing the
intent and purpose of the zoning map and this Code. Staff does not believe that the proposal will have a significant
detrimental impact on the public good or surrounding property. The encroachment is along a side lot line of
adjacent property, reducing any potential impact on neighbors.
Per the applicant: upon completion of the enclosed porch, there will no substantial detriment to the public due
to said structure already existing and being only built up an additional 8 feet.
Recommendation: If the Board of Zoning Appeals agrees with staff's findings and determines that the requested variance
is warranted, staff recommends that the Board of Zoning Appeals adopt the findings of fact found in this report and
approve BZA 744-2019, a building setback variance request for construction of a screened patio, subject to consistency
with the submitted plans and the following conditions:
1. The screened porch shall not be enclosed with any material other than screening.
2. The roof shall be covered with shingles that are similar to the existing shingles of the home.
3. Soffit and trim/accent materials including screen door shall be composed of materials that complement the
primary dwelling including similar color(s).
4. Per Section 13.4G of the Unified Development Code, an approved variance will expire one year from the date of
approval unless a site plan review application has been submitted or, where site plan review is not required, a
building permit is obtained. The Board of Zoning Appeals may grant an extension for a period of validity for no
longer than an additional 6 months, so long as the applicant applies in writing for an extension of time at any time
prior to the date of expiration. No public hearing is required for approval of such extension of time .
BZA 744-2019 (1008 Claymill Drive)
Eddie & Tracy Lopez
1008 Claymill Drive
Spring hill TN, 37174
(716)583-1660
August 201", 2019
Board of Zoning Appeals
5000 North field Lanes, Ste. 520
Spring Hill, TN 37174
Dear Board Members,
My wife and I have hired Patrick Neissen of Neissen Construction, LLC to enclose (screen in) our existing
rear wooden deck at our home located at 1008 Claymill Drive In Spring Hill. Said deck is approximately
12' in width x 22' in length. Upon applying for the permit, we were informed that we needed to apply
for a Variance because the enclosure would cause a code violation in the building setback, rear. From
our understanding, the code requires all enclosures to be a minimum of 20' from the rear setback line
and currently one corner (point) of our existing deck is approximately 34' away while the other corner is
approximately 18'-6" from said lot line. Clearly this would violate the code, but because our house sits
on a corner lot (baseball field shape) in a unique position we hope for the approval of this Variance.
Please feel free to contact us if you have any questions.
RECEIVE()
AUG 2 0 2019
______
CITY OF SPRING I !Ill.
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, PLANNING DEPARTMl
Approval Standards
"The Board of Zoning Appeals may authorize a variance from the strict application
of this Code so as to relieve such difficulties or hardship only in accordance with the
following criteria. The Board of Zoning Appeals must make findings of fact on all
criteria. Please initial all that apply."
The application for a variance should provide the applicant's evidence that the
application meets or exceeds the criteria below.
"Where, by reason of exceptional narrowness, shallowness, size or shape of a
specific piece of property at the time of the enactment of this Code, or by reason of
1 exceptional topographic conditions or other extraordinary and exceptional situation
or condition of such piece of property it is not able to comply with the regulations
as required under this Code.
The strict application of any provision enacted under this Code would result in
2 peculiar and exceptional practical difficulties to or exception or place undue
hardship upon the owner of such property.
EL
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"Such relief may be granted without substantial detriment to the public good and
3 without substantially impairing the intent and purpose of the zoning map and this
Code."
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Variance BOZA checklist
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( JOHN MAHER BUILDERS, INC.
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LOT 719 WADE'S GROVE
FRANKLIN, TN 37068-1727 AREA=9661 SQ FT V.
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FRONT SETBACK = 20'
SIDE SETBACK = 5'
REAR SETBACK = 20' RECEIVED
MIN . BETW. STRUCTURES= 15'
AUG 2 0 20\9
ClTY OF SPRING HILL.
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RECEIVED
AUG 2 0 2019
ClTY OF SPRING HILL
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PLANNING
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DEPARTMENT
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NEISSEN CONSTRUCTION, LLC
1637 FAIR HOUSE RD
SPRING HILL, TN 37174
(518) 470-2212
Owner: Patrick Neissen
1008 CLAYMILL DRIVE
MATERIALS FOR NEW SCREENED IN PORCH
(UPON EXISTING REAR DECK)
• Support post 6x6 cedar
• Hand rails 2x6 and 2x4 cedar
• Roof to be framed out of 2x8 pine rafters with Yi OSB plywood
• Roofing will have ice and water barrier with synthetic felt and matching weather wood
architectural shingles
• Ceiling to be covered up with bead board look tongue and groove cedar
• Bottom of deck to be wrapped with 1x6 cedar with an access door for accessibility under deck
• Porch will have pool and patio screen installed with screen tight system base and cap
• 6 inch gutter with downspout along front of porch
• Electrical will be installed to code and inspected before frame and final inspection.
- 2 Fans with light fixtures attached
- 1 light/fan switch
- 2 to 3 outlets located in interior space
- 1 electrical outlet at ground level on exterior of porch per code
RECFIVED
AUG 2 0 20\9
CITY OF SPRING 111~1... ,
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AUG 2·o 2019
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AUG 2 0 2019
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