Budget & Finance Advisory Committee

CITY OF SPRING HILL BUDGET AND FINANCE ADVISORY COMMITTEE MONDAY, MARCH 2, 2015 4:30PM Present were: Amy Wurth, Chad Whittenburg, Eliot Mitchell, Mayor Rick Graham, Victor Lay, Jim Smith, Dan Allen, April Goad, Jeff Foster, Chief Terry Hood, Kayce Williams, Susan Zemek, Jonathan Duda, and Greg Jinkerson (Spring Hill Home Page Reporter) Chairman Wurth called the meeting to order and called for attendance. Item #1 - Recommendation on Resolution 15-15 to approve grinding and brush removal contract (Jeff Foster, Public Works Director) - Jeff Foster stated this is an update to the existing contract that has expired. Committee reviewed bids. $51,000 is currently budgeted. Alderman Whittenburg made a motion to favorably recommend Resolution 15-15. Seconded by Chairman Wurth. Motion carried 2-0; no opposition. Item #2-Recommendation on Resolution 15-16 to approve purchase of 4-wheel drive tractor (Jeff Foster, Public Works Director)-JeffFoster stated the low bid came in at $22,850 but we still need to get a bush hog to add to it which will be less than $10,000. $55,000 was budgeted. Chairman Wurth made a motion to favorably recommend to Resolution 15-16. Seconded by Alderman Whittenburg. Motion carried 2-0; no opposition. Item #3 - Recommendation on Resolution 15-21 to approve change order #1, Rutherford Creek Sewer project (Dan Allen, Infrastructure Director) - Contract amount increased $15,424. Jeff Foster stated this is to build the road where they obtained an easement. Mr. Lay stated an alternate way to get to the property was included in the original bid specs; however, it turned out there was going to have to be a creek crossing that would have been expensive. This road is the alternate route and will stay after the project is completed, per the land owner's consent. Committee discussed funding. Alderman Whittenburg made a motion to favorably recommend Resolution 15-21. Seconded by Chairman Wurth. Motion carried 2-0; no opposition. Item #4 -Review 201512016 Budget Discussion 1 - General Fund- Chairman Wurth reviewed the budget review calendar. Jim will put together a list of which departments will be discussed at which meetings. Chairman Wurth stated donation requests are due today; Jim stated he is a little behind on those as not all previous organizations have been contacted. Committee discussed. Jim reviewed discussions with staff regarding departmental budgets. Jim reviewed two new revenues: the movie theater and the auto auction. Jim reviewed personnel requests. Committee discussed. Alderman Mitchell asked for a consolidated summary of line items that are in all departments (i.e., engineering, telephone, etc.). Alderman Whittenburg asked when legislative is reviewed to consider adding the position of a full time mayor. General government departments and Codes department will be discussed at the March 9th special called meeting. Police, fire and dispatch departments will be discussed at the March 16th special called meeting. All remaining general fund departments will be discussed at the March 23rd special called BFAC Meeting 312115 1 meeting. Stormwater and water/sewer fund departments will be discussed at the March 30th special called meeting. CIP will be reviewed the following Monday (April 6th) along with revenues. Committee discussed TAC recommendations. Fleet will be looked at when going thru the departmental budgets. Alderman Mitchell suggested keeping a list of items that were "below the line" that were cut from the budget so the full BOMA knows what was presented. The Drury Group has not notified the City of the renewal amount for health care. Jim will include a COLA adjustment in each department. Item #5 - Approval of BFAC Meeting Minutes from February 2, 2015 - Chairman Wurth made a motion to approve the minutes from February 2, 2015 meeting. Alderman Whittenburg seconded the motion. Motion carried 3-0; no opposition. Roundtable Discussion -No discussion (Audio recording of meeting is available on Company server file.) Chairman Wurth made a motion to adjourn. Seconded by Alderman Whittenburg. Meeting adjourned at 5:40pm. James H. Smith, Finance Director Chairman, BFAC BFAC Meeting 312115 2