Airport Board

2/6/2025 SPRINGFIELD - ROBERTSON COUNTY JOINT AIRPORT BOARD Regular Meeting Minutes – January 8, 2025 Springfield - Robertson County Airport; Springfield, Tennessee Board Members present: Jerry Converse, Edison Guthrie, Gina Holt, Pat Looney, Paul Nutting, Chris Simpkins Board Members absent: Lewis Walling Ex-Officio Members present: Ryan Martin, Springfield City Manager Airport Staff present: Brian Urbach, Lynn West, Mark Stoesser Chairman Paul Nutting called the meeting to order at 8:00 a.m. Six members of the board were present. Paul Nutting asked if a member of the public wanted to comment on any part of the meeting agenda. Airport Manager Brian Urbach reported that no one had registered in advance to make public comment. No public comment was made. The December 11, 2024 regular board meeting minutes were sent to board members prior to the meeting. Gina Holt made a motion to approve the December 11, 2024 minutes as presented. Pat Looney seconded the motion; and it passed unanimously by a voice vote. Edison Guthrie gave the Treasurer’s Report for December 2024. There was a total of $369,154.77 in the two bank accounts at the end of December. In discussing commercial rental income, Brian said two commercial tenants, Darkhorse Maintenance and Terry Smith, are in the final year of their 5-year rental contracts. Fuel sales amounted to $26,690.39 for the month. In comparing the first six (6) months of the annual budget to actual income and expenditures, there is a $3,353.93 net income for the current fiscal year budget. Flowage income and flowage expenses were both less than budgeted projections. Brian attributed this to lower fuel prices during the year. However, the profit margin on fuel to date is $75,700.69 compared to the budget projection for the year of $98,000. Chris Simpkins made a motion to accept the Treasurer's Report. Gina Holt seconded the motion; and it passed unanimously by a voice vote. Brian Urbach gave the Airport Manager's Report for December. The airport had 1,916 flight operations in December and a total of 26,618 for calendar year 2024. There were 2,951 gallons of 100LL fuel sold and 2,245 gallons of Jet-A fuel sold during the month. The new fuel farm is complete and awaiting GMC's final inspection. There are 40 people on the non-commercial hanger wait list, 9 people on the tie-down wait list, and 4 companies on the commercial hangar wait list. The new windsock pole was ordered at a cost of approximately $8,000; and it will be Page 1 of 2  2/6/2025 paid for with state grant funding that has a local match of $400 or five percent (5%). It should be delivered in mid-January. Two grants were recently signed as follows: one for removal of the old underground fuel tanks with a local match of $6,100 and one for airport grounds maintenance equipment in the amount of $80,000. The local matching share of the maintenance grant is twenty-five percent (25%) or twenty thousand dollars ($20,000). A new forklift with accessories in the approximate amount of forty-two thousand dollars ($42,000) will be purchased with that grant and it will be delivered in March. The staff is searching for a cellular-enabled camera to monitor the above ground fuel storage facility. They felt a trial one placed in use was not worth its approximately $8,000 cost. A Santa Claus fly-in event for the public was held on December 14 at the airport and was well received. Brian passed out a draft land lease that had been approved by County Attorney Clyde Richert. The board discussed requirements for a builder to post a bond before the work and the review of the plans before construction. This draft land lease is basically the second version of a lease that the Gallatin Music City Executive Airport uses. The board discussed the possibility of a lien being placed on a building located on airport property and the lease being interrupted. City Manager Ryan Martin said a bond would usually protect the airport. Brian said most airports are using 40-year leases now and that is his recommendation. The board agreed for Brian to give the current draft version of the lease for review to the company interested in building a hangar. Brian will ask County Attorney Clyde Richert about section 21 of the lease regarding responsibility for construction inspections and section 26 regarding potential liens on the hangar. The board will be sent any changes to the lease, and it will be placed on the next board meeting agenda for approval. Brian gave an update on the potential through-the-fence business that was proposed by Ken Baldwin. He was scheduled to be at today's meeting but did not come. The board discussed the potential responsibilities of a landowner connecting to the airport and impacts to the airport. The 2023-2024 financial audit report from accountant John Poole was distributed to the board members. There were no problems noted in the audit. There were no additional comments by board members. Pat Looney made a motion to adjourn the meeting at 9:06 a.m. Jerry Converse seconded the motion and it passed unanimously by a voice vote. Respectfully submitted, Edison Guthrie Secretary – Treasurer Page 2 of 2