Board of Mayor & Aldermen

MINUTES BOARD OF MAYOR AND ALDERMEN REGULAR MEETING NOVEMBER 15, 2011 Board present Staff present Mayor Billy Paul Carneal City Manager Paul John Nutting Alderman James Hubbard Asst. City Manager Regina Holt Alderman Willie Mason City Recorder Jane Shugart Murphy Vice Mayor Jerome Ellis City Clerk Connie W. Watson Alderman Ann Schneider City Attorney Jim Balthrop Alderman Bruce Head Alderman Shane Shoemaker 1.0 Mayor Billy Paul Carneal called to order the regular meeting of the Board of Mayor and Aldermen at 7:30 p.m. The meeting opened with the pledge of allegiance to the American flag. 1.2 Public Hearings: 1) Ordinance 11-11, an ordinance amending Title 8, Chapter 2 of the Springfield Municipal Code entitled “Beer,” by adding a new Section 8-217 entitled “Special Occasion Permit.” 2) Ordinance 11-12, an ordinance reapportioning the aldermanic wards of the City of Springfield. 3) Ordinance 11-13, an ordinance establishing a storm water utility and method to be used in calculating a storm water user fee. 1.3 Alderman Mason moved to approve the minutes of the regular meeting of the Board of Mayor and Aldermen held on October 18, 2011. The motion was seconded and approved unanimously. 2.0 Legislative 2.1 Alderman Hubbard moved for the approval of Ordinance 11-10 on 2nd reading, an ordinance amending Title 10 of the Springfield Municipal Code entitled “Animal Control” by rescinding Ordinance 00-28 and Chapter 4 entitled “Pit Bulls” in their entirety and substituting a new Chapter 4 entitled “Pit Bulls.” The motion was seconded.  The City Manager stated that regardless of the action taken by the Board on the proposed ordinance, there would still be a pit bull ordinance in the Springfield Municipal Code. He stated that he plans to review animal control regulations adopted in other communities for further assistance in modifying ours. Mr. Nutting informed the Board that once he has completed his research he will forward information to Board members for their review. He also reminded them that the purpose of the proposed ordinance is to remove the insurance requirement with which pit bull owners cannot currently comply. If the board is not in support of a $50.00 registration fee, the proposed ordinance can be amended to remove the fee requirement. The Animal Control Title can be revisited after the first of the year for possible modification. Alderman Ellis moved to amend Section 10-403, by deleting the fifty dollar ($50) registration fee from subsection 10-403 (1). The motion was seconded and passed by 7-0 roll call vote. The original motion was brought back to the table and passed by 7-0 roll call vote. 2.2 Alderman Shoemaker moved for the approval of Ordinance 11-11 on 2nd reading, an ordinance amending Title 8 of the Springfield Municipal Code by amending Chapter 2 entitled “Beer” by rescinding Section 8-211 entitled “On-premise” in its entirety and substituting a new Section 8-211 and adding a new Section 8-217 entitled “Special Occasion Permit.” The motion was seconded and passed by 5-2 roll call vote. Ayes: Shoemaker, Schneider, Carneal, Mason, Head. Nayes: Ellis, Hubbard. 2.3 Alderman Hubbard moved for the approval of Ordinance 11-12 on 2nd reading, an ordinance reapportioning the aldermanic wards of the City of Springfield using the 2010 census block population numbers. The motion was seconded and passed by 7-0 roll call vote. 2.4 Alderman Shoemaker moved for the approval of Ordinance 11-13 on 2nd reading, an ordinance establishing a utility for storm water management and establishing the method to be used in calculating a storm water user fee for all parcels located within the city, and establishing storm water user fees for all residential, commercial and industrial properties located within the city of Springfield. The motion was seconded. The City Manager recommended the passage of an amended version of the ordinance on second reading. The amended version of the ordinance changes the terms “commercial and industrial properties” to “non-single family residential properties” in order to include all other types of properties that are not single family residential such as institutional, church and school properties as well as commercial and industrial properties. Mr. Nutting also stated that the amount of impervious surface of the equivalent residential unit (ERU) has been increased to three thousand four hundred sixty-five (3,465) square feet in Sections 2 and 4.  The fee calculation in Section 4 for non-single family residential property has been changed to clarify that the resulting number of equivalent residential units (ERUs) shall be rounded down to the nearest whole number of equivalent residential units and multiplied by the base rate for an ERU of two dollars ($2.00). Mr. Nutting stated that a new section has been added with regard to storm water credits to the storm water user fee for non-single family residential properties pursuant to a credit and appeals policy. The new provision is shown as Section 5 in the proposed amended version of the ordinance. He also provided Board members with projected storm water utility budgets for the next five (5) years. Alderman Hubbard moved to amend Ordinance 11-13 as recommended by the City Manager. The motion was seconded and passed by 7-0 roll call vote. The original motion was brought back to the table and passed by 7-0 roll call vote. 2.5 Alderman Hubbard moved for the approval of Resolution 11-27, a resolution authorizing the approval of a Debt Management Policy for the City. The motion was seconded and passed by 7-0 roll call vote. 2.6 Alderman Mason moved for the approval of Resolution 11-28, a resolution authorizing longevity pay for all full-time employees of the City of Springfield. The motion was seconded and passed by 7-0 roll call vote. 2.7 Alderman Hubbard moved for the approval of Resolution 11-30, a resolution declaring certain property surplus and authorizing the disposal of such property. The motion was seconded and passed by 7-0 roll call vote. The resolution covered property owned by the Police, Fire, and Parks and Recreation Departments. 2.8 Alderman Mason moved for the approval of Resolution 11-31, a resolution authorizing the City Attorney to collect the irrevocable Letter of Credit guaranteed by F&M Bank in the amount of sixty-nine thousand eight hundred dollars ($69,800) for Timberlake Subdivision, Section 14, Phase 2 for Tony Dorris Builders and Developers, LLC, unless a Maintenance Bond in the amount of ten thousand dollars ($10,000) is presented twenty-four (24) hours prior to the expiration date of December 17, 2011. The motion was seconded and passed by 7-0 roll call vote. 3.0 Administrative 3.2 Alderman Hubbard moved to approve the TVA wholesale fuel cost adjustment from the current amount of $0.02279 per kilowatt-hour to $0.02479 per kilowatt- hour effective December 1, 2011. The motion was seconded and passed by 6-1  roll call vote. Ayes: Hubbard, Schneider, Carneal, Shoemaker, Head, Mason. Nayes: Ellis. This adjustment represents an increase of 2.8% in the wholesale electric rates resulting in an increase of approximately $1.50 to $3.50 on an average residential electric bill. 3.3 Alderman Hubbard moved to approve the retail gas rates of the Springfield Gas Department for the month of September as presented. The motion was seconded and passed by 7-0 roll call vote. 3.4 Alderman Hubbard moved for the appointment of Mr. Bobby Trotter to the Beer Board for Ward 2. The motion was seconded and passed by 7-0 roll call vote. 3.5 Gina Holt, Assistant City Manager, briefed the Board on the employee health insurance workshop scheduled for Thursday, November 17th. No action was taken. 1.4 Senator Kerry Roberts recognized Springfield firefighters who had completed the Nashville 9/11 Memorial Stair Climb. A certificate was presented to each participant. The presentation was moved from earlier in the agenda due to the delay in Senator Roberts’ arrival. 3.6 Alderman Hubbard moved to approve the acquisition and installation of mobile data terminals for Springfield Police Department vehicles. The motion was seconded and passed by 7-0 roll call vote. The estimated cost for the purchase and installation of the hardware, software and related accessories for the mobile data terminals is $142,805.14. The Drug Fund will contribute $123,930.14 toward the acquisition of the system and the remaining balance of $18,875.00 will come from grant proceeds. The annual maintenance cost of the mobile data terminal system is estimated to be $26,305.68. 3.7 Alderman Hubbard moved for the approval of an agreement between the City and Electrolux for the reimbursement of City expenses for the construction of a new State Industrial Access Road to serve the Electrolux facility. The motion was seconded and passed by 7-0 roll call vote. 4.0 Consent Alderman Hubbard moved for the approval of consent items 4.1, 4.2, and 4.3. The motion was seconded and passed by 7-0 roll call vote.  4.1 Springfield Electric Department request for approval to award the bid for treated wood poles. Recommend: Thomasson Company Total Amount: $20,856.00 4.2 Springfield Fire Department request for approval to award the bid for ten (10) sets of structural firefighter gear. Recommend: Municipal Emergency Services Structural Firefighting Coat: $1,150.00 Structural Firefighting Pant: $ 765.00 Amount per set: $1,915.00 4.3 Parks and Recreation Department request for approval to award the bid for a Toro Workman utility vehicle. Recommend: Smith Turf and Irrigation Total Amount: $7,802.93 3.1 Karen Harrison, of Jacobs Engineering, made a presentation on long-term wastewater planning for the City. This item was moved from earlier in the agenda to allow all business to be conducted prior to the start of the presentation. 5.0 City Manager’s Report Mr. Nutting announced that the four finalists for the Police Chief position are as follows:  Terence Calloway – Chief of Police, Village of Woodmere, Ohio  Brian Lock – Chief of Police, West Melbourne, Florida  Robert Merchant – retired Chief of Police, Altamonte Springs, Florida  David Thompson – Assistant City Manager and former Director of Public Safety/Chief of Police, Atlantic Beach, Florida Assessments will be conducted on Monday, November 28; Tuesday, November 29; and Wednesday, November 30. All of the streets on the fall paving schedule have been resurfaced. The remaining work on the new tennis courts at Garner Street Park has been completed. The Highway 41 North sewer system extension project has been completed. Fire Chief Maynor Schott has announced officer promotions as follows:  Lieutenants Don Pulley and Vernon Yates have been promoted to Captain.   Firefighters Rodney Hoover and Jeff Glodoski have been promoted to Lieutenant. 6.0 Adjournment With no further business to discuss, the meeting adjourned. ______________________________ Billy P. Carneal, Mayor Attest: ______________________________ Jane Shugart Murphy, City Recorder