Board of Mayor & Aldermen

MINUTES BOARD OF MAYOR AND ALDERMEN SPECIAL MEETING JUNE 26, 2012 Board present Staff present Mayor Billy Paul Carneal City Manager Paul John Nutting Alderman James Hubbard Asst. City Manager Regina Holt Alderman Willie Mason City Recorder Jane Shugart Murphy Alderman Ann Schneider City Clerk Connie W. Watson Alderman Bruce Head Alderman Shane Shoemaker Board absent Vice Mayor Jerome Ellis 1.0 Mayor Billy Paul Carneal called to order the special meeting of the Board of Mayor and Aldermen at 12:00 p.m. 2.0 Legislative 2.1 Alderman Mason moved for the approval of Ordinance 12-06 on 3rd and final reading, an ordinance adopting the annual City of Springfield budget and tax rate for fiscal year beginning July 1, 2012 through June 30, 2013. The motion was seconded. The City Manager informed the Board that Ordinance 12-06, as presented for possible action, is as it was amended and approved on second reading. Mr. Nutting presented additional recommended changes to the proposed General Fund budget on both the revenue and expenditure side that would keep the use of reserves at $390,707; the original amount included in the City Manager’s proposed budget. The General Fund reserves of $390,707 and revenue in the amount of $17,221,613 would be used to balance expenditures of $17,612,320. Mr. Nutting also recommended the addition of a new supervisory position in the Water/Wastewater Department to improve overall management and span of control. The new position would be partially funded in both the Water Operating Fund and the Wastewater Operating Fund. The new position will increase salaries and benefits in the Water Operating Fund by $43,940. The Water  Operating Fund will use revenue of $6,434,929 to meet total expenditures of $5,972,393 to create an ending fund balance of $462,536 for the year. The new position will increase salaries and benefits in the Wastewater operating Fund by $24,438. The Wastewater Operating Fund will use revenue in the amount of $3,353,453. Alderman Shoemaker moved for the amendment of Ordinance 12-06 as reflected in the City Manager’s hand out of recommendations. The motion was seconded and passed by 5-1. Ayes: Schneider, Carneal, Shoemaker, Head, Mason Nayes: Hubbard The original motion to approve Ordinance 12-06 was brought back and passed by 5-1 roll call vote. Ayes: Mason, Shoemaker, Carneal, Head, Schneider Nayes: Hubbard 2.2 Alderman Hubbard moved for the approval of Ordinance 12-08 on 3rd and final reading, an ordinance rescinding Ordinance 10-18 and setting a new schedule of rates and charges for the Springfield water system. The motion was seconded and passed by 6-0 roll call vote. 2.3 Alderman Shoemaker moved for the approval of Ordinance 12-09 on 3rd and final reading, an ordinance rescinding Ordinance 10-19 and setting a new schedule of rates and charges for the Springfield sewer system. The motion was seconded and passed by 6-0 roll call vote. 3.0 Administration 3.1 Alderman Hubbard moved to approve a request from the Public Works Department for a change order to the contract with Alternative Energy, LLC in the amount of $1,341.55. for tub grinding and removal of brush at J. Travis Price Park. The motion was seconded and passed by 6-0 roll call vote. 4.0 Consent 4.1 Alderman Hubbard moved to approve the Springfield Electric Department request to award the bid for pole-transformers as outlined in the bid summary. The motion was seconded and passed by 6-0 roll call vote. 5.0 City Manager’s Report Mr. Nutting advised the Board that he will be on vacation during the first few weeks in July and that Assistant City Manager Gina Holt will fill in for him at the July 17 regular meeting. 6.0 Adjournment With no further business to discuss, the meeting adjourned. ______________________________ Billy P. Carneal, Mayor Attest: ______________________________ Jane Shugart Murphy, City Recorder