Board of Mayor & Aldermen

MINUTES BOARD OF MAYOR AND ALDERMEN SPECIAL MEETING SEPTEMBER 4, 2012 Board present Staff present Mayor Billy Paul Carneal City Manager Paul John Nutting Alderman James Hubbard Asst. City Manager Gina Holt Alderman Willie Mason City Recorder Jane Shugart Murphy Vice Mayor Jerome Ellis City Clerk Connie W. Watson Alderman Ann Schneider Alderman Bruce Head Alderman Shane Shoemaker 1.0 Mayor Billy Paul Carneal called to order the special meeting of the Board of Mayor and Aldermen at 11:30 A.M. 2.0 Legislative 2.1 Alderman Hubbard moved for the approval of Ordinance 12-11 on 2nd reading, an ordinance amending the Fiscal Year 2012 Annual Budget for the City of Springfield by amending certain General Fund and Utility Fund budgets. The motion was seconded. The City Manager informed the Board of two (2) changes that were not included in the first reading of the ordinance. Both changes were in the Water Fund. He informed the Board that residential sales are decreased by $91,904 and the sale of notes is increased by $285,066, bringing total revenue to $5,951,624, an increase of 193,162. Mr. Nutting stated that the second change was made by adding line items for the purchase of capacitors in the amount of $139,691 and consultant services for the long-term water plan in the amount of $53,471, increasing total expenditures to $5,951,624 and balancing the budget. The motion was brought back and passed by 7-0 roll call vote. 3.0 Administrative Alderman Hubbard moved to execute the Administrative Order on Consent issued by the Environmental Protection Agency requiring the implementation of corrective measures for the violation of overflows within the City’s sanitary sewer collection system. The motion was seconded. The City Manager briefed the Board with regard to meetings he, the Mayor, the City Attorney and Director of Water/Wastewater Utilities had with the Environmental Protection Agency (EPA) staff in regard to the sanitary sewer overflow violations and the corrective actions that will need to be taken. Mr. Nutting stated that once the agreement has been executed with EPA, the City is given no more than five (5) years to correct the sewer overflow problems. He stated that a consultant will need to be hired and bonds will need to be issued to finance the project. The cost is initially estimated at $6,000,000. Roger Lemasters, Director of Water Wastewater addressed the Board on what causes the sanitary sewer overflow problems we have been dealing with for years. He stated that lack of ability to hold the full capacity of the city’s sewer plays a major role in the problems of the sewer overflow we are facing. The motion was brought back and passed by 7-0 roll call vote. Adjournment With no further business to discuss, the meeting adjourned. ______________________________ Billy P. Carneal, Mayor Attest: ______________________________ Jane Shugart Murphy, City Recorder