Board of Mayor & Aldermen

MINUTES BOARD OF MAYOR AND ALDERMEN REGULAR MEETING DECEMBER 18, 2012 Board present Staff present Mayor Billy Paul Carneal City Manager Paul John Nutting Alderman James Hubbard Asst. City Manager Regina Holt Alderman Willie Mason City Recorder Jane Shugart Murphy Vice Mayor Jerome Ellis City Clerk Connie W. Watson Alderman Ann Schneider City Attorney Jim Balthrop Alderman Bruce Head Alderman Clay Sneed 1.1 Mayor Billy Paul Carneal called to order the regular meeting of the Board of Mayor and Aldermen at 7:30 p.m. The meeting opened with the pledge of allegiance to the American flag. 1.2 Presentation of length of service awards to City employees. 1.3 Public Hearing: Ordinance 12-14, an ordinance to establish a fee to obtain traffic and accident reports online. 1.4 Alderman Hubbard moved to approve the minutes of the regular meeting of the Board of Mayor and Aldermen held on November 20, 2012. The motion was seconded and approved unanimously. 2.0 Legislative 2.1 Alderman Schneider moved for the approval of Ordinance 12-13 on 3rd and final reading, an ordinance amending Ordinances 08-32 and 10-05, and Title 9 of the Springfield Municipal Code, entitled “Business, Peddlers, Solicitors, Etc.” by amending Chapter 2 entitled “Peddlers, Etc.” by rescinding Sections 9-214, 9-215, 9-216, 9-217, 9-218, 9-219, and 9-220 in their entirety and substituting and adding new Sections 9-214, 9-215, 9-216, 9-217, 9-218, 9-219, 9-220, and 9-221. The motion was seconded and passed by 7-0 roll call vote. 2.2 Alderman Schneider moved for the approval of Ordinance 12-14 on 2nd reading, an ordinance establishing a fee in the amount of four dollars ($4.00) to obtain Springfield Police Department traffic accident reports online through CARFAX. The motion was seconded and passed by 7-0 roll call vote. 2.3 Alderman Hubbard moved for the approval of Resolution 12-31, a resolution to petition the General Assembly of the State of Tennessee to amend the Municipal Charter of the City of Springfield, Tennessee in regard to the term of the Vice- Mayor. The motion was seconded and passed by 7-0 roll call vote. 2.4 Alderman Mason moved for the approval of Resolution 12-32, a resolution authorizing the City of Springfield to participate in an Emergency Communications Dispatch Study Committee and rescinding Resolution 12-22 in its entirety. The motion was seconded and passed by 7-0 roll call vote. 3.0 Administrative 3.1 Alderman Mason moved to approve the TVA wholesale fuel cost adjustment from the current amount of $0.02694 per kilowatt-hour to $0.02470 per kilowatt-hour effective January 1, 2013. The motion was seconded and passed by 7-0 roll call vote. This adjustment represents a decrease of 2.6 % in the wholesale electric rates resulting in a decrease of $2.00 to $3.00 on an average residential electric bill. 3.2 Alderman Schneider moved to approve the retail gas rates of the Springfield Gas Department for the month of December as presented. The motion was seconded and passed by 7-0 roll call vote. 3.3 City Attorney Jim Balthrop briefed the Board on the process of appointing members to serve on different boards as mandated by the City’s Charter and ordinances. Alderman Mason moved to reappoint Mr. Robert Farmer and Alderman Hubbard to the Planning Commission. Mr. Farmer will serve a four-year term representing the Planning District and Alderman Hubbard will serve a two-year term representing the Board of Mayor and Aldermen. The motion was seconded and passed by 7-0 roll call vote. 3.4 No action was taken on the appointment or reappointment of members to serve on the Adult Entertainment Board 3.5 Alderman Hubbard moved for the reappointment of Mr. Tracy Langston and Mr. Mel Carr, to serve on the Springfield/Robertson County Joint Airport Board. The motion was seconded and passed by 7-0 roll call vote. Mr. Langston will represent the City and Mr. Carr will represent the City and County. Each will serve a five-year term. 3.6 Alderman Hubbard moved for the reappointment of Mr. Joe Nicholson to serve on the Board of Zoning Appeals for a four-year term, representing Wards 5 and 6. The motion was seconded and passed by 7-0 roll call vote. 3.7 Alderman Hubbard moved to reappoint the following members to serve on the Construction Board of Adjustments and Appeals: Member Representing Blake Batson Ward 1 Alfred Boyter Ward 3 Jason Reynolds Ward 5 Joe Nicholson At-Large Donald Burkeen At-Large The motion was seconded and passed by 7-0 roll call votes. Each member will serve a two-year term beginning January 1, 2013 and ending December 31, 2014. 3.8 Alderman Hubbard moved to approve a parade application submitted by the Robertson County Black History Association. The application is to hold a Martin Luther King, Jr. parade/march on Monday, January 21, 2013, from 8:00 a.m. to 9:00 a.m. The parade/march will commence at the Covenant Confirmers Church (300 10th Avenue East) and end at The Center (401 North Main Street). The motion was seconded and passed by 7-0 roll call vote. 3.9 The Mayor informed the Board that a Report on Debt Obligation (Form CT-0253) is included in the agenda for their review that provides detailed information on the General Obligation Refunding and Improvement Bonds, Series 2012 that were approved by the Board at the November 20, 2012 regular meeting. Following the issuance of a debt obligation, the state requires that the form be presented to the Board for approval prior to its submittal to the state. Alderman Schneider moved for approval to submit Form CT-0253 for General Obligation Refunding and Public Improvements Bonds, Series 2012. The motion was seconded and passed by 7-0 roll call vote. 3.10 Alderman Hubbard moved for the approval of projects to be funded with the proceeds of the General Obligation Bonds, Series 2013. The motion was seconded. Mr. Nutting, the City Manager, informed the Board that his recommendation is to issue the bonds as soon as possible after the beginning of the new year to take advantage of the current low interest rates. He also presented them with a revised list of possible projects to be funded in order to determine the issuance amount for the bonds. After discussion, the Board determined the proposed projects and amounts to be funded for each were as follows: sanitary sewer system improvements to comply with the EPA Administrative Order on Consent - $6,000,000; the construction of a Water/Wastewater Department central office facility - $2,600,000; construction of the Highway 41 South sewer extension project, Phase 2 - $1,300,000; construction of a new animal control facility - $400,000; the replacement of the roof and HVAC units at The Center - $416,000; the installation of an elevator at The Center - $101,000; construction of new sidewalks and trails at Travis Price Park -$167,000; construction of sidewalks city-wide - $250,000; and the construction of new athletic facilities at Springfield High School - $125,000. Alderman Sneed moved to amend the motion by omitting three of the proposed projects from the General Fund Projects list as follows: the Highway 41 South sewer extension project, Phase 2 since it is already on the water/wastewater project list; the Springfield High School athletic facilities; and the demolition of the Bransford Community Center, due to its ineligibility for funding with bond proceeds. The motion died for lack of a second. The original motion was brought back and passed by 5-2 roll call vote. Ayes: Schneider, Carneal, Sneed, Hubbard and Mason Nayes: Head, Ellis 3.11 Alderman Hubbard moved for the approval to reject the bids for purchase of Springfield Water and Wastewater Department’s retired water meters. The motion was seconded and passed by 7-0 roll call vote. The bids were from Shrum Auto Salvage and Adams Surplus. 3.12 Alderman Ellis moved to approve the taxi franchise application submitted by Alderman Clay Sneed for Springfield Taxi. The motion was seconded and passed by 6-0-1 roll call vote. Ayes: Carneal, Head, Mason, Schneider, Ellis, Hubbard. Nayes: 0 Abstain: Sneed. 3.13 Alderman Hubbard moved to approve the taxi franchise application submitted by Mr. Donald Kelley for Patriot Taxi. The motion was seconded and passed by 6-0- 1 roll call vote. Ayes: Hubbard, Schneider, Carneal, Head, Ellis, Mason. Nayes: 0 Abstain: Sneed. 4.0 Consent Alderman Schneider moved to approve the consent portion of the agenda. The motion was seconded and passed by 7-0 roll call vote. 4.1 Springfield Water Wastewater Department request for approval to award the bid for water treatment plant chemicals as recommended by staff. Recommend: Brenntag Mid-South, Inc. Chlorine gas Brenntag Mid-South, Inc. Potassium permanganate Harcross Chemical Company Hydrated Lime Brenntag Mid-South, Inc. Hydrofluorosilicic acid F2 Industries Activated carbon F2 Industries Polyphosphate General Chemical Liquid alum 4.2 The Administration’s request for approval to award the bid for a new phone system for the City Hall and The Center to INETCO in the amount of $12,327.00. 5.0 City Manager’s Report Mr. Nutting congratulated the Parks and Recreation Department for another successful “Winter Wonderland” at Travis Price Park. He also extended his appreciation to the other City departments, volunteers and civic minded organizations and businesses that contributed toward making this a memorable holiday event for families to enjoy. The TDOT contractor has finally completed the drainage repair work under Highway 431 South. This will allow the City’s water transmission main contractor to complete the construction of the last 500 feet of water line sometime in January, and allow the water transmission main and the new elevated water tank to be placed into full service. Funds for the General Obligation Refunding and Public Improvement Bonds, Series 2012 were wired today. The refunding proceeds were placed into escrow and proceeds for the public improvement funds for storm water are now available to meet project expenditures. The Public Works Department’s recent work to widen and deepen the detention pond between Queen Ann Court and Bill Jones Industrial Drive proved its worth with the very heavy rainfall that occurred the weekend before last. 6.0 Adjournment With no further business to discuss, the meeting adjourned. ______________________________ Billy P. Carneal, Mayor Attest: ______________________________ Jane Shugart Murphy, City Recorder