Board of Mayor & Aldermen

MINUTES BOARD OF MAYOR AND ALDERMEN SPECIAL MEETING June 4, 2013 Board present Staff present Mayor Billy Paul Carneal City Manager Paul John Nutting Alderman James Hubbard Asst. City Manager Regina Holt Alderman Willie Mason City Recorder Jane Shugart Murphy Vice Mayor Jerome Ellis City Clerk Connie Watson Alderman Ann Schneider Alderman Bruce Head Alderman Clay Sneed 1.0 Call to order Mayor Billy P. Carneal called to order the special meeting of the Board of Mayor and Aldermen at 7:00 p.m. 2.0 Administrative 2.1 Alderman Hubbard moved for the approval of Ordinance 13-06 on third and final reading, an ordinance amending Title 8 of the Springfield Municipal Code by amending Chapter 2 entitled “Beer” by rescinding Section 8-211 entitled “Minimum Distance From Church Or School,” in its entirety and substituting a new Section 8-211. The motion was seconded and passed by 6-1 roll call vote. Ayes: Mason, Ellis, Carneal, Hubbard, Head, Schneider Nayes: Sneed 2.5 Alderman Hubbard moved for the approval of Ordinance 13-11 on second reading, an ordinance to amend Chapter 1 of the Private Acts of 1989, and any other Acts amendatory thereto, relative to the election of the Vice-Mayor. The motion was seconded and passed by 7-0 roll call vote. 3.0 Alderman Hubbard moved for the approval of consent items 3.1 and 3.2. The motion was seconded and passed by 7-0 roll call vote. 3.1 Public Works Department request for approval to award the bid for tub grinding and removal of brush at the City’s disposal site in Travis Price Park to Jackson V. White, Inc. dba Environmental Wood Recycling in the amount of $23,000.00. Plus $1.85 per cubic yard for materials placed on site after June 7, 2013.  3.2 Public Works Department request for approval to award the bid for small miscellaneous concrete repair to David Smith & Sons, Springfield, Tennessee, in the amount of $40,625.00. 2.2 Alderman Schneider moved for the approval of Ordinance 13-08 on second reading, an ordinance adopting the annual City of Springfield budget and tax rate for fiscal year beginning July 1, 2014. The motion was seconded. The City Manager addressed the Board on the effect the decision to separate the E-911 dispatchers has on the proposed budget. Mr. Nutting stated that the proposed budget amount for the E-911 dispatch is based on the City paying 25% of the total consolidated budget. The return of the former county dispatchers to County employment increases the proposed budget by $184,501.00. Board members were given the opportunity to present their proposals for the budget. Alderman Ellis moved to amend the budget by incorporating a hiring freeze for any vacant positions that become available for the first six (6) months of FY 2014 with the exception of the Police, Fire and the Public Works Departments. The motion was seconded and failed by 2-5 roll call vote. Ayes: Head, Ellis Nayes: Hubbard, Schneider, Carneal, Sneed, Mason The original motion for the approval of the budget was brought back and passed by 4-3 roll call vote. Ayes: Carneal, Mason, Schneider, Hubbard Nayes: Head, Sneed, Ellis 2.3 Alderman Hubbard moved for the approval of Ordinance 13-09 on second reading, an ordinance rescinding Ordinance 12-08 in its entirety and setting a new schedule of rates and charges for the Springfield water system. The motion was seconded and passed by 7-0 roll call vote. 2.4 Alderman Hubbard moved for the approval of Ordinance 13-10 on second reading, an ordinance rescinding Ordinance 12-09 in its entirety and setting a new schedule of rates and charges for the Springfield sewer system. The motion was seconded. The City Manager addressed the Board on Ordinance 13-10 and stated that the sewer rates will increase by 13%. Mr. Nutting informed the Board that sewer rates will over the next two (2) years need to increase by more than 20% due to the additional debt service the City has incurred. He stated that to keep from increasing the rates closer to 20% in the new fiscal year, an additional $200,000 has been budgeted from the depreciation fund in the fiscal year 2014 budget to  keep the required rate increase to 13%. Mr. Nutting stated that the Board could consider reducing the sewer rate increase to 10% during fiscal year 2014 and having a slightly higher rate increase in fiscal year 2015 than was originally planned for. Alderman Ellis moved to amend the motion by increasing the sewer rates by 10% instead of the proposed 13%. The motion was seconded and failed by 2-5 roll call vote. Ayes: Head, Ellis Nayes: Carneal, Schneider, Mason, Hubbard, Sneed The main motion was brought back and passed by 7-0 roll call vote. 4.0 Adjournment With no further business to discuss, the meeting adjourned. ______________________________ Billy P. Carneal, Mayor Attest: ______________________________ Jane Shugart Murphy, City Recorder