Board of Mayor & Aldermen

MINUTES BOARD OF MAYOR AND ALDERMEN SPECIAL MEETING OCTOBER 1, 2013 Board present Staff present Mayor Billy Paul Carneal City Manager Paul John Nutting Alderman Willie Mason Asst. City Manager Gina Holt Alderman Jerome Ellis City Recorder Jane Shugart Murphy Vice-Mayor Ann Schneider City Clerk Connie Watson Alderman Bruce Head Alderman Clay Sneed Board Absent Alderman James Hubbard 1.0 Call to order Mayor Billy P. Carneal called to order the special meeting of the Board of Mayor and Aldermen at 7:00 p.m. 2.0 Administrative 2.1 Alderman Ellis moved for the approval of Ordinance 13-18 on first reading, an ordinance rezoning a .97 acre tract of property on Ruth Street owned by G. S. Moore and Son, from MPO, Medical Professional and Office District, to MRO, Multiple Residential and Office District, for the construction of eight (8) condominium units. The motion was seconded. Paul Nutting, City Manager, informed the Board that the number of condominium units may increase to twelve (12). He explained to the Board that it is not necessary for the number to be included in the ordinance because the site plan review process will determine how many condominium units can be placed on the site and recommended that the number be eliminated on second reading. The motion passed by 6-0 roll call vote. Mayor Carneal informed the Board that item 4.1 of the agenda, will be moved up to precede item 3.1, a workshop and presentation from Gresham Smith and Partners on the sewer system rehabilitation project. 4.0 Consent 4.1 Alderman Schneider moved for the approval of the Parks and Recreation Department request to award the bid for the re-roofing and the replacement of the HVAC units at The Center, to Swift Roofing in the amount of $746,100. The motion was seconded. The Mr. Nutting advised the Board that this project was re-bid after the City learned that the Architect had failed to properly advertise the bid due to a misunderstanding of the City’s policy. The motion passed by 5-1 roll call vote. Ayes: Schneider, Carneal, Sneed, Ellis, Mason Nayes: Head 3.0 Administrative 3.1 Representatives of Gresham Smith and Partners, engineering consultants to the City for the sewer rehabilitation project, made a presentation to the Board that provided an overview of the entire project. Members of the firm in attendance and participating in the presentation were Ken Stewart, Ken Baker, Mike Burgett, and Ben Luke. The presentation included a discussion of the next steps to be taken in the long term sewer rehabilitation project and the general timing of those tasks; progress on tasks associated with meeting the requirements of the Administrative Order On Consent issued to the City by the Environmental Protection Agency; and a range of potential cost that could be incurred on the project. Mr. Nutting advised the Board that staff is evaluating various sources of debt to finance the next phases of the project. He also noted that sewer rates would need to be increased in the 2015 budget year. Board members were given an opportunity to ask questions and provide comments related to the presentation. 5.0 Adjournment With no further business to discuss, the meeting adjourned. ______________________________ Billy P. Carneal, Mayor Attest: ______________________________ Jane Shugart Murphy, City Recorder