Board of Mayor & Aldermen

AGENDA BOARD OF MAYOR AND ALDERMEN REGULAR MEETING APRIL 21, 2015 1.0 Call to order 6:00 P.M. 1.1 Pledge of allegiance to the American flag. 1.2 Administraton of the Oath of Office to new Police Officers. 1.3 Approval of minutes from the regular meeting of the Board of Mayor and Aldermen held on March 17, 2015 and the special meeting held on March 31, 2015. 2.0 Legislative 2.1 Discuss and possibly take action on Ordinance 15-03 on 3rd and final reading. An ordinance amending the City of Springfield Annual Budget for Fiscal Year 2015 by amending certain General Fund and Utility Fund budgets. 2.2 Discuss and possibly take action on Ordinance 15-04 on 1st reading. An ordinance amending the City of Springfield Zoning Ordinance regulating building sign design and installation within the corporate limits of Springfield, Tennessee. 2.3 Discuss and possibly take action on Resolution 15-03. A resolution declaring certain property surplus and authorizing the disposal of such property. 2.4 Discuss and possibly take action on Resolution 15-04. A resolution declaring the intent of the City of Springfield to reimburse itself for certain expenditures relating to public improvement projects with the proceeds of bonds or other debt obligations to be issued by the City of Springfield, Tennessee in an approximate amount of $2,100,000. 2.5 Discuss and possibly take action on Resolution 15-05. A resolution authorizing the issuance, sale, and payment of up to $2,100,000 of Capital Outlay notes of the City of Springfield and levying ad valorem taxes for the payment of the notes. 3.0 Administrative 3.1 Discuss and possibly take action on the adjustment of retail electric rates of the Springfield Electric Department due to a wholesale fuel cost adjustment by the Tennessee Valley Authority. 3.2 Discuss and possibly take action on the adjustment of monthly gas rates of the Springfield Gas Department. 3.3 Discuss and possibly take action on a change order from the Springfield Gas Department to reduce the original amount of the contract with Bush Construction for the Highway 431 South gas line relocation project. 3.4 Discuss and possibly take action on a customer’s request for an additional water leak adjustment in excess of the City’s policy. 3.5 Discuss and possibly take action a request from the Public Works Department to post a “No Thru Trucks” sign on 1st Avenue East (between Memorial Blvd and N. Main Street). 3.6 Discuss and possibly take action on three parade applications from Robertson County Chamber of Commerce for Vietnam Veterans Memorial Service, Spirits of the South, and Taste of Country USA. 3.7 Discuss and possibly take action on a Demolition Agreement between the City of Springfield and the owner of the Royal Inn. 3.8 Discuss and possibly take action on an appointment to the Beer Board for Ward 5. 3.9 Discuss and possibly take action on an Interlocal Agreement with the Robertson County Planning and Building Department for natural gas and plumbing inspections within the City’s utility services areas that are outside the Springfield municipal limits. 3.10 Discuss and possibly take action with regard to the purchase of golf course equipment. 3.11 Discuss and possibly take action on the curbside recycling service offered by Green Village Recycling. 3.12 Discuss and possibly take action on possible use of the remainder of the General Fund portion of the General Obligation, Series 2013 bond proceeds. 3.13 Discuss and possibly take action on existing conditions of some of the larger condemned buildings in the city. 3.14 Discuss and possibly take action on economic incentives for Kroger expansion. 3.15 Discuss and possibly take action on authorizing wireless internet companies to attach equipment to City owned water tanks. 3.16 Discuss and possibly take action on approving a Water Tank Attachment Lease Agreement with Fastnet Wireless, LLC. 3.17 Discuss and possibly take action on a proposal from American Engineers, Inc., (AEI) for surveying and geotechnical services at the two (2) proposed sites for wastewater holding tanks in the amount of $28,886.00. 3.18 Discuss and possibly take action on the bid award for Contract 3A of the City’s sewer rehabilitation program. 3.19 Presentation of the monthly report on the progress of work to comply with the stipulations of the EPA Administrative Order on Consent. 3.20 Presentation of the Police Department Annual Report. 4.0 Consent 4.1 Springfield Electric Department request for approval to award the bid for electric wood poles in the total amount of $13,322.70. Recommend: T.R. Miller Company Total Amount: $13,322.70 Attached: Bid Tabulation 4.2 Springfield Electric Department request for approval to award the bid for substation batteries in the amount of $16,694.00. Contract includes installation, freight, and the disposal of existing batteries. Recommend: Swift Industrial Power Total Amount: $16,694.00 Attach: Bid Summary 4.3 Springfield Gas Systems request for approval to award the bid for gas diaphragm meters. Recommend: Per attachment Attach: Staff Memo & Bid Tabulation 4.4 Public Works Department request for approval to award the bid for the repair and maintenance of utility street excavations in Springfield in the amount of $136,325.00. Recommend: Sammie Gibbs Construction Co. Total Amount: $136,325.00 Attach: Bid Summary 4.5 Public Works Department request for approval to award the bid for the mowing and litter removal of designated right of ways and detention facilities in Springfield in the amount of $21,670.00. Recommend: TRH Contractors Total Amount: $21,670.00 Attach: Bid Summary 5.0 City Manager’s Report 6.0 Adjournment Connie W. Watson, City Clerk