Board of Mayor & Aldermen

MINUTES BOARD OF MAYOR AND ALDERMEN REGULAR MEETING JANUARY 17, 2023 Board present Staff present Mayor Ann Schneider City Manager Ryan Martin Vice Mayor Tim Harris Assistant City Manager Candice Tillman Alderman Bobby Trotter City Recorder Lisa Crockett Alderman Lisa Arnold City Attorney Christy Bartee Alderman James Hubbard City Clerk Kimberly Brickles Alderman Jeff Gragg Board Absent Alderman Emily Green 1.0 Call to order 6:00 p.m. 1.1 Pledge of allegiance to the American flag. 1.2 Moment of silence. 1.3 Ankur Singla of Thurman Campbell Group, PLC presented the Financial Statements and Supplementary Information for the fiscal year ended June 30, 2022. 1.4 Vice Mayor Harris moved to approve the minutes from the regular meeting of the Board of Mayor and Aldermen held December 20, 2022. The motion was seconded by Alderman Hubbard and passed by a 6-0 electronic vote. 2.0 Legislative 2.1 Alderman Hubbard moved to approve Ordinance 23-01 on first reading. An ordinance amending the fiscal year 2023 annual budget for the City of Springfield by amending certain General Fund and Utility Fund operating budgets. The motion was seconded by Vice Mayor Harris and passed by a 6-0 electronic vote 2.2 Alderman Trotter moved to approve Ordinance 23-02 on first reading. An ordinance rezoning two (2) parcels located on the corner of John L. Patterson St. and Bransford Dr. from (R7) High Density Residential District to (CS) Commercial Services District. The motion was seconded by Alderman Hubbard and passed by a 5-0-1 electronic vote. Ayes: Schneider, Harris, Trotter, Hubbard, Gragg. Abstain: Arnold. Alderman Arnold stated for the record that she would abstain from the vote because she is heavily involved with Bransford. 2.3 Vice Mayor Harris moved to approve Ordinance 23-03 on first reading. An ordinance rezoning two (2) parcels located at 1801 and 1803 Nicklaus Drive from (RS20) Low Density Residential Single-Family District to (MRO) Multiple Residential and Office District. The motion was seconded by Alderman Hubbard and failed by a 0-5-1 electronic vote. Nays: Schneider, Harris, Trotter, Hubbard, Gragg. Abstain: Arnold Alderman Arnold stated for the record that she would abstain from the vote because she has a business relationship with both representatives. 2.4 Alderman Hubbard moved to approve Resolution 23-01. A resolution accepting a maintenance bond for Eden Pointe Subdivision, Phase 1. The motion was seconded by Alderman Trotter and passed by a 6-0 electronic vote. 2.5 Alderman Hubbard moved to approve Resolution 23-02. A resolution authorizing the selection of Community Development Partners, LLC to provide administrative services for the LPRF grant projects. The motion was seconded by Vice Mayor Harris and passed by a 6-0 electronic vote. 2.6 Alderman Hubbard moved to approve Resolution 23-03. A resolution authorizing the selection of Kimley Horn, LLC to provide engineering and design services for the LPRF grant projects. The motion was seconded by Vice Mayor Harris and passed by a 6-0 electronic vote. 3.0 Administrative 3.1 Alderman Hubbard moved to approve the monthly TVA wholesale fuel cost adjustment of $0.03364 per kilowatt hour effective February 1, 2023. The motion was seconded by Alderman Gragg and passed by a 6-0 electronic vote. Ryan Martin introduced Terry Resha as the new Electric Utility Director. The resulting retail rate is 4.9% higher than last month, and will result in a $3.93 to $6.18 increase in average residential electric bill. 3.2 Alderman Hubbard moved to approve the adjustment of monthly gas rates of the Springfield Gas Department. The motion was seconded by Vice Mayor Harris and passed by a 6-0 electronic vote. The Purchased Gas Adjustment (PGA) increased to $0.6824 or 14.9% from the previous month. The actual increase across the board averaged 9.7%. 3.3 Alderman Hubbard moved to approve an engineering contract with Griggs and Maloney, Inc. in the amount of $514,000 for construction assistance for the variable speed drives high service pump upgrade at the wastewater treatment plant. The motion was seconded by Vice Mayor Harris and passed by a 6-0 electronic vote. 3.4 Alderman Gragg moved to approve an engineering services contract with Gresham Smith, Inc. in the amount of $442,996 for the Carrs Creek Interceptor project. The motion was seconded by Vice Mayor Harris and passed by a 6-0 electronic vote. 3.5 Vice Mayor Harris moved to approve a contract with Hussey Gay Bell Nashville, LLC in the amount of $25,306.25 for the water main relocation project at the Experiment Station Road bridge over Wartrace Creek. The motion was seconded by Alderman Hubbard and passed by a 6-0 electronic vote. 3.6 Alderman Hubbard moved to approve an administrative services contract with Community Development Partners, LLC in the amount of $43,000 for the awarded 2021 Community Development Block Grant. The motion was seconded by Alderman Trotter and passed by a 6-0 electronic vote. 3.7 Alderman Gragg moved to discuss a request from Springfield High School regarding a new weight training facility. The motion was seconded by Vice Mayor Harris. Alderman Trotter moved to approve a $35,000 donation to Springfield High School for a new weight training facility. The motion was seconded Vice Mayor Harris and passed by a 6-0 electronic vote. 3.8 Vice Mayor Harris moved to approve a memorandum of understanding between the City of Springfield and the Springfield Kiwanis Club establishing the terms of the donation for the skatepark at Garner Street Park. The motion was seconded by Alderman Trotter and passed by a 6-0 electronic vote. 3.9 Alderman Trotter moved to ratify a purchase by the Electric Department of an Intelliruptor pulse closer fault interrupter in the amount of $38,708.25. The motion was seconded by Alderman Arnold and passed by a 6-0 electronic vote. 4.0 Consent No consent items Vice Mayor Harris commended the city’s Public Affairs position. Alderman Arnold commended the city’s social media presence. Mayor Schneider further commented about the importance of our social media program for getting our news out. City Manager Ryan Martin, thanked Mayor Schneider, Vice Mayor Harris and Alderman Arnold for their comments. He commented that Candice Tillman was invited in the previous year to serve on a panel at a statewide conference on social media. 5.0 City Manager’s Report During City Manager Ryan Martin’s report, he reported that: • The employee health clinic has temporarily relocated to 514 South Brown St. The clinic had a frozen pipe bust and repairs are being made. • The sales tax receipts continue to come in strong. Receipts are $450,000 ahead of budget for this fiscal year. • The audit went very well. The city is very fiscally healthy and the department heads are doing a great job. • The Strategic Planning session will be held on January 30th, at 4:00 p.m. in the Draughon Room at the Springfield/Robertson County Airport. • Winter Wonderland was a huge success with approximately 21,000 visitors in attendance. • Advised the board that Utility Board Training statements have been sent out and asked them to please return as soon as possible. Mayor Schneider invited everyone to attend Good Morning Robertson County, Thursday morning at 7:00 a.m. at City Hall. 6.0 Adjournment Mayor Schneider adjourned the meeting. __________________________ Ann Schneider, Mayor Attest: __________________________ Lisa H. Crockett, City Recorder