City Council

MINUTES Springville City Council Regular Meeting – JUNE 21, 2022 MINUTES OF THE REGULAR MEETING OF THE SPRINGVILLE CITY COUNCIL HELD ON TUESDAY, JUNE 21, 2022, AT 7:00 P.M. AT THE CIVIC CENTER, 110 SOUTH MAIN STREET, SPRINGVILLE, UTAH. Presiding and Conducting: Mayor Matt Packard Elected Officials in Attendance: Liz Crandall Craig Jensen Jason Miller Mike Snelson Chris Sorensen Absent City Staff in Attendance: City Administrator Troy Fitzgerald, Assistant City Administrator/City Attorney John Penrod, Assistant City Administrator/Finance Director Bruce Riddle and City Recorder Kim Crane, Administrative Services Director Patrick Monney, Community Development Director Josh Yost, Library Director Dan Mickelson, Museum of Art Director Rita Wright, Parks and Recreation Director Stacey Child, Power Director Leon Fredrickson, Public Safety Director Lance Haight, and Public Works Director Brad Stapley. CALL TO ORDER Mayor Packard called the meeting to order at 7:00 p.m. INVOCATION AND PLEDGE Councilmember Snelson offered the invocation, and Councilmember Jensen led the Pledge of Allegiance. APPROVAL OF THE MEETING’S AGENDA Motion: Councilmember Jensen moved to approve the agenda as written. Councilmember Miller seconded the motion. Voting Aye: Councilmember Crandall, Councilmember Jensen, Councilmember Miller, Councilmember Snelson, and Councilmember Sorensen absent. The motion Passed unanimously, 4-0 with 1 absent. MAYORS COMMENTS Mayor Packard welcomed the Council, staff, and those in attendance. CEREMONIAL AGENDA 1. Presentation of a safety award from Utah Local Governments Trust to the Clyde Recreation Center management team. Director Stacey Child introduced Mike Stagg with the Utah Local Governments Trust. She stated the Trust conducts safety inspections of the Clyde Recreation Center (CRC) three times a year for building safety and personnel safety. Page 1 of 5  Mike presented Springville City and the staff of the Clyde Recreation Center with a safety award. He stated the CRC staff has done a great job of putting safety first. He explained The Trust’s aquatic safety program and the CRC was in the gold category for a tier-one facility one of the top five out of 42 aquatic centers. He asked Meredeth Jones the Aquatic Center Manager to come and accept the award on behalf of the staff. 2. Presentation of the Mayor’s Awards – Shannon Acor, Prevention Coordinator The following youth were recognized and awarded the 2022 Mayors Award for their positive impact on their schools and the community. Coordinator Acor introduced this month’s recipients Jade Langholf 8th grade student at Springville Junior High and Aspen Hunt 4th grade student at Reagan Academy. 3. Presentation of the recent Community Emergency Response Team (CERT) graduates – Lance Haight, Public Safety Director Chief Haight introduced Martin Palmer to assist with the recognition of the recent CERT graduates. Martin introduced the recent CERT graduates Norman Bowers and Louise Harmon. PUBLIC COMMENT Mayor Packard introduced the Public Comment section of the agenda. He asked if there were any written requests to speak submitted. CONSENT AGENDA 4. Approval of minutes for the June 07, 2022 Work/Study and Regular meetings and the May 10, 2022 Work/Study meeting. 5. Approval of an Ordinance, amending Springville City Code, Sections 11-7-402(2)(g)(vii); and 14-2- 104(2)(kk), concerning wetland reports – Josh Yost, Community Development Director (continued from June 07, 2022) 6. Approval of a Resolution reimbursing the Local Corridor Preservation Fund – Troy Fitzgerald, City Administrator Item number five was postponed. Motion: Councilmember Miller moved to approve items four and five on the consent agenda. Councilmember Snelson seconded the motion. Roll Call Vote: Voting Aye: Councilmember Crandall, Councilmember Jensen, Councilmember Miller, Councilmember Snelson, and Councilmember Sorensen absent. The motion Passed unanimously, 4-0 with 1 absent. Resolution #2022-22 was adopted PUBLIC HEARING AGENDA 7. Public Hearing for consideration of a Resolution and Budget Amendment to the Fiscal Year 2021/2022 Springville City Budget – Bruce Riddle, Assistant City Administrator/Finance Director Director Riddle reported the budget amendment would appropriate funds from both grant and donation revenues as well as reserves for activities not budgeted in the original FY 2022 budget. The amendments would affect the General Fund, Capital Improvement Fund, Water Fund, Sewer Fund, Electric Fund, and Golf Fund. Councilmember Snelson asked about the golf transfer. Director Riddle explained that some of the funding for the golf course irrigation project received funds from the cemetery trust fund and those funds will be paid back with interest. The golf course project should be completed by end of July or early August of this year. Springville City Council Regular Meeting Minutes – June 21, 2022 Page 2 of 5 Approved Mayor Packard opened the public hearing. Motion: Councilmember Snelson moved to close the public hearing. Councilmember Jensen seconded the motion. Voting Aye Councilmember Crandall, Councilmember Jensen, Councilmember Miller, Councilmember Snelson, and Councilmember Sorensen absent. The motion Passed unanimously, 4-0 with 1 absent. Motion: Councilmember Snelson moved to approve Resolution #2022-23 to open and amend the General Fund, Capital Improvement Fund, Water Fund, Sewer Fund, Electric Fund, and Golf Fund budgets for operating and capital expenses applying to the Fiscal Year ending June 30, 2022, as outlined in Exhibit A. Councilmember Miller seconded the motion. Rollcall Vote: Voting Aye Councilmember Crandall, Councilmember Jensen, Councilmember Miller, Councilmember Snelson, and Councilmember Sorensen absent. The motion Passed unanimously, 4-0 with 1 absent. Resolution #2022-23 Adopted. 8. Public Hearing for consideration of adopting the Enterprise Fund Transfers for Fiscal Year 2022/2023 – Bruce Riddle, Assistant City Administrator/Finance Director Director Riddle reported transfers on the FY 2023 budget. He explained alternate funding sources or budget reductions would be required if the transfers were eliminated. He pointed out the public hearing was required if the Council intends to include transfers in the budget. The City Council could remove transfers from the budget. Mayor Packard opened the public hearing. Motion: Councilmember Snelson moved to close the public hearing. Councilmember Crandall seconded the motion. Voting Aye Councilmember Crandall, Councilmember Jensen, Councilmember Miller, Councilmember Snelson, and Councilmember Sorensen absent. The motion Passed unanimously, 4-0 with 1 absent. No formal action was required after the public hearing. 9. Public Hearing for consideration of an Ordinance that sets compensation for Springville City officers and employees for Fiscal Year 2022/2023 – Bruce Riddle, Assistant City Administrator/Finance Director Riddle reported each annual budget includes the City’s compensation schedules and every employee’s grade. It also specifically includes the elected official salaries. The process provides the transparency state law requires while allowing the process to be as efficient as possible. Mayor Packard opened the public hearing. Motion: Councilmember Jensen moved to close the public hearing. Councilmember Snelson seconded the motion. Voting Aye Councilmember Crandall, Councilmember Jensen, Councilmember Miller, Councilmember Snelson, and Councilmember Sorensen absent. The motion Passed Unanimously, 5-0. Motion: Councilmember Miller moved to approve Ordinance #10-2022 which sets compensation for Springville City officers and employees for the fiscal year ending June 30, 2023. Councilmember Crandall seconded the motion. Rollcall Vote: Voting Aye Councilmember Crandall, Councilmember Jensen, Councilmember Miller, Councilmember Snelson, and Councilmember Sorensen absent. The motion Passed unanimously, 4-0 with 1 absent. Ordinance #10-2022 Adopted. Springville City Council Regular Meeting Minutes – June 21, 2022 Page 3 of 5 Approved 10. Public Hearing to consider a Resolution and adoption of the Springville City Final Budget for Fiscal Year 2022/2023 – Bruce Riddle, Assistant City Administrator/Finance Director Director Riddle reported the Final City Budget was balanced and no property tax increases had been proposed. There were inflationary fee increases for each of the utility funds along with modest wage increases. Councilmember Miller wanted to point out that the budget process has been discussed throughout the year and staff provides information to the council months in advance, before tonight’s budget approval. Councilmember Snelson added dollars were saved by outsourcing lawn care in the parks and have maintained the standard of service. Councilmember Snelson asked if funds could be shifted from one project to another. Director Riddle explained what would be required by state law and said it would be done very sparingly. Mayor Packard opened the public hearing. Motion: Councilmember Snelson moved to close the public hearing. Councilmember Jensen seconded the motion. Voting Aye Councilmember Crandall, Councilmember Jensen, Councilmember Miller, Councilmember Snelson, and Councilmember Sorensen absent. The motion Passed unanimously, 4-0 with 1 absent. Motion: Councilmember Snelson moved to approve Resolution #2022-24 adopting a budget for Springville City Corporation in the amount of $98,727,178 for expenditures in the fiscal year beginning July 1, 2022, and ending June 30, 2023. Councilmember Crandall seconded the motion. Rollcall Vote: Voting Aye Councilmember Crandall, Councilmember Jensen, Councilmember Miller, Councilmember Snelson, and Councilmember Sorensen absent. The motion Passed unanimously, 4-0 with 1 absent. Resolution #2022-24 Adopted. REGULAR AGENDA 11. Consideration of an amendment to the CDBG Grant Interlocal Agreement – John Penrod, Assistant City Administrator/City Attorney Attorney Penrod explained the purpose behind the Community Development Block Grant Program (CDBG) was to provide grants from the federal government for a wide range of local housing and community development activities. One of the primary objectives of the program was to help provide access by every resident to decent housing, shelter, and ownership opportunities. In 2016, Springville City entered into an interlocal agreement between several Utah County cities and Utah County to join the County as an “urban county” under CDBG. The proposed amendment makes grammatical changes to the interlocal agreement and changes to meet regulatory requirements. Motion: Councilmember Miller moved to approve Resolution #2022-25 approving an amendment to an Interlocal Cooperation Agreement between several cities and Utah County entered into in 2016 and relating to the conduct of the Community Development Block Grant Program. Councilmember Jensen seconded the motion. Rollcall Vote: Voting Aye Councilmember Crandall, Councilmember Jensen, Councilmember Miller, Councilmember Snelson, and Councilmember Sorensen absent. The motion Passed unanimously, 4-0 with 1 absent. Resolution #2022-25 Adopted. MAYOR, COUNCIL, AND ADMINISTRATIVE REPORTS Mayor Packard asked if there were any comments, and asked the council if they wanted to finish discussions from the work session regarding the 1600 South Plan Springville City Council Regular Meeting Minutes – June 21, 2022 Page 4 of 5 Approved  Councilmember Snelson asked for an update on the Allen’s Block. Administrator Fitzgerald explained the project was ongoing, however, so much has been going on with acquiring engineering and architect time it was taking longer than expected. Mayor Packard called for a short break at 8:12 p.m. The Mayor and Council reconvened at 8:17 p.m. Director Yost asked the council which areas they would like to cover. Mayor Packard said he had questions on density and Councilmember Snelson asked what density would be needed to make the commercial areas viable. Director Yost explained he had researched retail demand, and said there would likely be a mix of neighborhood-oriented spaces. Council discussed what commercial and residential density they would like to see for the area. Councilmember Crandall asked how a stadium in the area would affect the commercial. Director Yost explained how the activity was different regarding a stadium, but would not subtract from the commercial. Administrator Fitzgerald provided a scenario showing how the 400 south model correlates with the proposed 1600 south model and that they are relatively similar. Councilmember Jensen said he liked mixed density and asked that the property owners be involved. Mayor Packard said he believes the citizens want the look and feel of Springville to be a much “homier” feel. Councilmember Miller addressed recent graffiti tagging in the city, he asked if there was a group that provides removal. Administrator Fitzgerald replied there has been a Utah County lead group that has been providing the service, lately, they have been overloaded and response is slow. He emphasized It should be reported to the police, where they may do some investigating. Mayor Packard asked about involvement in the Cherry Creek Park area with the neighbors. Attorney Penrod replied neighbors were being contacted and meetings have been held, they will continue to include the neighbors in the process. CLOSED SESSION, AND ADJOURNMENT IF NEEDED – TO BE ANNOUNCED IN MOTION The Springville City Council may adjourn the regular meeting and convene into a closed session as provided by UCA 52-4-205. There was none. ADJOURN Motion: Councilmember Jensen moved to adjourn the regular meeting at 9:05 p.m. Councilmember Crandall seconded the motion. Voting Aye Councilmember Crandall, Councilmember Jensen, Councilmember Miller, Councilmember Snelson, and Councilmember Sorensen absent. The motion Passed unanimously, 4-0 with 1 absent. This document constitutes the official minutes for the Springville City Council Regular Meeting held on Tuesday, June 21, 2022. I, Kim Crane, do hereby certify that I am the duly appointed, qualified, and acting City Recorder for Springville City, of Utah County, State of Utah. I do hereby certify that the foregoing minutes represent a true, accurate, and complete record of this meeting held on Tuesday, June 21, 2022. DATE APPROVED: July 05, 2022 Kim Crane City Recorder Springville City Council Regular Meeting Minutes – June 21, 2022 Page 5 of 5 Approved