City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 18, 2013 ______________________________________________________________________________ The City Council convened in Regular Session on Tuesday, June 18, 2013 at 7:10 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council Dave Beckering, presiding, The Honorable Mayor Sally A. Faith and the Members of the Council present as follows: Tom Besselman, Laurie Feldman, Rod Herrmann, Bridget Ohmes, Mary Ann Ohms, Ron Stivison, Mary West and Michael Weller. Absent: Jerry Reese. City Clerk Laura L. Whitehead was present and performed the duties of that office. File # 47942 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS Presentation of Traveling Trophy by Texas Roadhouse to the Fire Department for Winning the Third Annual Rib Challenge Captain Steve Grote announced the Firefighters won the Third Annual Fire Department vs. Police Department Rib Challenge held at the Texas Roadhouse on June 8th. For winning the challenge, the Firefighter made a $100.00 donation to the firefighter’s charity of choice, Responder Rescue. On June 10th, Texas Roadhouse donated 10% of everyone’s bill who mentioned that they were there to support Responder Rescue. On June 11th, Texas Roadhouse donated 10% to the Special Olympics, the charity of choice for the Police Department. One hundred dollars was raised for each charity through a separate raffle of donated items. A representative from Texas Roadhouse presented the traveling trophy to Captain Steve Grote and the City of St. Charles Firefighters. Presentation from Fire Department Relative to Outsourcing Ambulance Billing Operation Fire Chief Rick Daly reviewed the informational memorandum presented to the full Council. A motion was made by MARY WEST authorizing the Fire Department to develop a Request for Proposal (RFP) for outsourcing a portion of the current ambulance billing operation. RON STIVISON seconded the motion. All voted in favor, motion passed. File #48038 Introduction of Convention & Visitors Bureau Employees: Martha Little, Assistant Director/Director of Sales; Karen Frazer, Sales Manager; Joan Ohlms, Sales Manager; and Tiffany Barnfield, Coordinator-Sales & Events Director of Economic Development and Tourism David Leezer introduced the following staff members: Martha Little, Karen Frazer, Joan Ohlms, and Tiffany Barnfield. Each provided a brief bio of their employment and education backgrounds. Appointments to Boards/Commissions/Committees A motion was made by MARY ANN OHMS to approve the following appointments to Boards and Commissions as presented by the Honorable Mayor Sally A. Faith:  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 18, 2013 ______________________________________________________________________________ PLAZA AT NOAH’S ARK COMMUNITY IMPROVEMENT DISTRICT Appointment of Michael Norbutas, Robert Wetherald and Bruce Evans to act as successor directors for four-year terms expiring on May 1, 2017. FAIRGROUNDS ROAD COMMUNITY IMPROVEMENT DISTRICT Appointment of Robert Kahm and Brad Kazmaier to act as successor directors for three-year terms expiring September 25, 2016. Appointment of Steve Krause to act as successor director for a four-year term expiring September 25, 2017. BUILDING BOARD OF APPEALS Re-appointment of Patrick Riley for a three-year term ending in June, 2015 Re-appointment of David Wehmeyer for a three-year term ending in February, 2016 Re-appointment of James Droste for a three-year term ending in February, 2016 FAIR HOUSING COMMISSION Appointment of Michelle Walker for a three-year term ending in June, 2016 Appointment of Kathy Lambert for a three-year term ending in June, 2016 PUBLIC FACILITIES AUTHORITY BOARD Re-appointment of Brian Bredensteiner for a three-year term ending in August, 2015 HUMAN RELATIONS COMMISSION Appointment of Dr. Kim Harris for a three-year term ending in June, 2016 TOM BESSELMAN seconded the motion. A roll call vote was taken, with the following results: “Aye”: Besselman, Feldman, Herrmann, Ohmes, Ohms, Stivison, Weller, West, and Beckering. “Nay”: None. Absent: Reese. Motion passed. File # 47959 Written and/or Verbal Messages from the Mayor The Honorable Mayor Sally A. Faith announced upcoming events in the City of St. Charles. For more information visit www.historicstcharles.com. A motion was made by BRIDET OHMES to excuse the absence of Councilmember Jerry Reese. MARY ANN OHMS seconded the motion. All voted in favor, motion passed. PUBLIC COMMENT Tony Bethmann, 132 North Main, St. Charles, Missouri, voiced concerns relative to the West Clay Extension Project.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 18, 2013 ______________________________________________________________________________ RESOLUTIONS A Resolution Declaring Certain Parks and Recreation Department Furniture to be Surplus Property and Authorizing the Disposal by On-Line Auction GovDeals (Sponsor: Bridget Ohmes) A motion was made by MARY ANN OHMS to approve the Resolution as presented. MARY WEST seconded the motion. A roll call vote was taken, with the following results: Passed “Aye”: Feldman, Herrmann, Ohmes, Ohms, Stivison, Weller, West, Beckering and Besselman. “Nay”: None Absent: Reese Motion passed. Approved by the Honorable Mayor on June 20, 2013 and is known as Resolution 13-018 A Resolution Declaring Three (3) Motor Vehicles Assigned to the Police Department as Surplus Property and Authorizing the Disposal of the Vehicles by Competitive Bid (Sponsor: Ron Stivison) A motion was made by RON STIVISON to approve the Resolution as presented. TOM BESSELMAN seconded the motion. A roll call vote was taken, with the following results: Passed “Aye”: Herrmann, Ohmes, Ohms, Stivison, Weller, West, Beckering, Besselman and Feldman “Nay”: None Absent: Reese Motion passed. Approved by the Honorable Mayor on June 20, 2013 and is known as Resolution 13-019 BILLS FOR FINAL PASSAGE Bill 11046 An Ordinance Amending Chapter 400 of the Code of Ordinances of the City of St. Charles, Missouri by Amending Section 400.050 to Add a Definition for a Materials Recovery Facility; Section 400.250 to Establish a Materials Recovery Facility as a Conditional Use in the I-2 Heavy Industrial District; and Section 400.320 to Establish a Materials Recovery Facility as a Conditional Use in the Wellhead Protection District (Sponsor: Rod Herrmann) Passed “Aye”: Ohmes, Ohms, Stivison, Weller, West, Beckering, Besselman, Feldman, and Herrmann “Nay”: None Absent: Reese Approved by the Honorable Mayor on June 20, 2013 and is known as Ordinance 2013-116 Bill 11047 An Ordinance Amending Ordinance Number 12-239 by Amending Certain Revenue, Expenditure, and Fund Balance Accounts for the Budget for Fiscal Year 2013 (Budget Amendment #5) (Sponsor: Dave Beckering)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 18, 2013 ______________________________________________________________________________ Passed “Aye”: Ohmes, Ohms, Stivison, Weller, West, Beckering, Besselman, Feldman, and Herrmann “Nay”: None Absent: Reese Approved by the Honorable Mayor on June 20, 2013 and is known as Ordinance 2013-117 Bill 11048 An Ordinance Amending Ordinance No. 13-039 by Revising Exhibit A, the List of Persons Authorized for Use of Account and “Specimen Signatures,” Replacing the Designated Corporate Sales Manager (Sponsor: Dave Beckering) Passed “Aye”: Ohmes, Ohms, Stivison, Weller, West, Beckering, Besselman, Feldman, and Herrmann “Nay”: None Absent: Reese Approved by the Honorable Mayor on June 20, 2013 and is known as Ordinance 2013-118 Bill 11049 An Ordinance Approving Costs of Certain Improvements; and Authorizing Payments from the Project Fund in Connection with Phase Two-B Improvements of the Streets of St. Charles at Noah’s Ark Neighborhood Improvement District (Sponsor: Laurie Feldman) Passed “Aye”: Ohmes, Ohms, Stivison, Weller, West, Beckering, Besselman, Feldman, and Herrmann “Nay”: None Absent: Reese Approved by the Honorable Mayor on June 20, 2013 and is known as Ordinance 2013-119 Bill 11050 (To be Held) (Supplemental RCA) An Ordinance Approving the Record Plat for Truman Business Center Plat Two, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann) Council Bill 11050 held by sponsor Rod Herrmann. Bill 11051 An Ordinance Authorizing a Memorandum of Understanding Between the City of Saint Charles and the Federal Bureau of Investigation for Participation in the CHILD EXPLOITATION TASK FORCE (CETF) (Sponsors: Ron Stivison and Mary Ann Ohms) Passed “Aye”: Ohmes, Ohms, Stivison, Weller, West, Beckering, Besselman, Feldman, and Herrmann “Nay”: None Absent: Reese Approved by the Honorable Mayor on June 20, 2013 and is known as Ordinance 2013-120  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 18, 2013 ______________________________________________________________________________ Bill 11052 An Ordinance Authorizing a Professional Services Contract with Crawford, Murphy and Tilly, Inc. (CMT) for the Design of the Fifth Street Reconstruction Project in an Amount Not to Exceed $369,385.50 (Sponsor: Tom Besselman) Passed “Aye”: Ohmes, Ohms, Stivison, Weller, West, Beckering, Besselman, Feldman, and Herrmann “Nay”: None Absent: Reese Approved by the Honorable Mayor on June 20, 2013 and is known as Ordinance 2013-121 Bill 11053 An Ordinance Authorizing an Amendment to the Contract with St. Charles County to Receive Funding from the St. Charles County Transportation Sales Tax Funds for the West Clay Extension Street Improvement Project (First Capitol Drive to Boone Avenue) (Sponsors: Dave Beckering and Mary Ann Ohms) Passed “Aye”: Ohmes, Ohms, Stivison, Weller, West, Beckering, Besselman, Feldman, and Herrmann “Nay”: None Absent: Reese Approved by the Honorable Mayor on June 20, 2013 and is known as Ordinance 2013-122 BILLS FOR INTRODUCTION The following Council Bills were introduced: Bill 11054 An Ordinance Authorizing the Vacation of an Existing Utility Easement Along the Common Lot Line Between Lots 8 and 9 of the Hineman Woods Estates Subdivision (Sponsors: Rod Herrmann and Bridget Ohmes) Bill 11055 An Ordinance Finding and Declaring the Acquisition of Certain Land and Real Property Interests for the Muegge Road Traffic Flow Improvement Project is Declared Necessary for Municipal Purposes and Authorizing Acquisition of Said Land and Real Property Interests (Sponsor: Jerry Reese) Bill 11056 An Ordinance Repealing Section 215.220 of the Code of Ordinances Regarding Unlawful Picketing of a Funeral (Sponsors: Mary Ann Ohms, Tom Besselman, Laurie Feldman, Mary West, Michael Weller, Jerry Reese, Dave Beckering, Rod Herrmann, Rod Stivison and Bridget Ohmes)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 18, 2013 ______________________________________________________________________________ Bill 11057 An Ordinance Amending Chapters 500 and 605 of the Code of Ordinances by Amending Section 500.210 Pertaining to Electrical Permits; Section 500.270 Pertaining to Licensing for Plumbers and Drainlayers; and Section 605.090 Pertaining to the Issuance of Licenses (Sponsor: Bridget Ohmes) Bill 11058 An Ordinance Repealing Ordinance No. 2013-089 and Enacting a New Ordinance to Adopt Positions, Salary, Wages and Other Compensation for Employees; to Revise and Delete Position Titles in the Community Development Department; and to Establish a Longevity Salary Increase for Unrepresented Employees in the Classified Service who are at Step 14 (Sponsor: Dave Beckering) Councilmember Laurie Feldman requested that her name be added as a sponsor. Bill 11059 An Ordinance Authorizing the Filing of an Application with the U.S. Department of Justice for the Justice Assistance Grant Program (JAG) FY 2013; and to Sign all Necessary Documents to Accept and Receive Said Grant (Sponsor: Ron Stivison) Councilmember Laurie Feldman requested that her name be added as a sponsor. Bill 11060 An Ordinance Authorizing a Contract with Dave Sinclair Ford, Inc., for the Purchase of Three (3) 2014 Ford Medium Duty Trucks in an Amount Not to Exceed $115,846.00 (Sponsor: Jerry Reese) Bill 11061 An Ordinance Amending the West Clay Extension Tax Increment Financing (TIF) Redevelopment Plan; Approving an Amended and Restated Redevelopment Agreement in Connection Therewith; and Authorizing Certain Actions by City Officials (Sponsor: Mary Ann Ohms) CONSENT AGENDA A motion was made by MARY ANN OHMS to approve the Consent Agenda. TOM BESSELMAN seconded the motion. A roll call vote was taken, with the following results: “Aye”: Ohms, Stivison, Weller, West, Beckering, Besselman, Feldman, Herrmann and Ohmes. “Nay”: None. Absent: Reese Motion passed. A. Approval of Council Minutes 1. Regular Council Meeting of June 4, 2013 2. Public Hearing of June 4, 2013 File #48035  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 18, 2013 ______________________________________________________________________________ B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes a. Technology Committee Meeting of June 4, 2013 File #48022 b. Council Work Session of June 4, 2013 File #47949 2. Approval of Council Committee Motions/Actions/Recommendations a. Technology Committee Meeting of June 4, 2013 i. Motion to elect Michael Weller as Chairman of the Technology Committee ii. Motion to elect Laurie Feldman as Vice Chairman of the Technology Committee b. Council Work Session of June 4, 2013 (none) C. Receipt of Reports from Boards, Commissions, or Committees 1. Citizens with Disabilities Advisory Board Meeting of April 24, 2013 File #48036 2. Board of Public Works Meeting of May 13, 2013 i. Motion to deny the waiver of tap fees for #24 Expedition Trails Court ii. Motion to recommend approval of the Easement Encroachment License for 296 Spring Drive iii. Motion to recommend negotiating a contract with HDR Engineering for the Wastewater Collection and Trunkline Modeling iv. Motion to recommend entering into a contract with IESI MO Champ Landfill for landfill services for the City of St. Charles Sanitary Sewer Operations in an amount not to exceed $297,000.00 v. Motion to recommend approval to negotiate a contract with Crawford, Murphy & Tilley (CMT) for the Elevated Water Storage Tank Siting vi. Motion to recommend approval of a contract with Navistar, Inc. for the purchase of a 2014 International Tandem Axel Dump truck in an amount not to exceed $152,345.00, utilizing $129,287.00 of Water Division funds File #47986 3. Veteran’s Commission Meeting of May 13, 2013 File #47975 4. Human Relations Commission Meeting of May 2, 2013 File #47974  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 18, 2013 ______________________________________________________________________________ D. Receipt of Reports of the Director of Administration 1. Monthly Report on Requests for Intra-Departmental Transfer of Appropriations >$10,000 – May, 2013 File #47977 2. Request to Fill Vacant Position in Police Department File #48037 E. Approval of Contracts and Easements from $30,001 - $99,999 1. Right of Way and Easement Acquisition Agreement, General Warranty Deed, Permanent Utility Easement and Temporary Construction Easement with Landstar Development Company LLC for the Purchase of Right of Way and Easements needed for the Riverview Lift Station Project in an Amount of $35,000.00 C13-351 2. Professional Services Contract with Crawford, Murphy, and Tilly, Inc. (CMT) for the Design of the Elevated Storage Siting Project in an Amount not to exceed $64,900.00 C13-349 3. Contract with Karrenbrock Construction, Inc. for the West Clay Extension Roadway Improvements Project Building Demolition in an Amount not to exceed $91,830.00 C13-354 4. Professional Services Contract with BAX Engineering Co. for the Design of the Blackhurst Hardin Safe Routes to School Project in an Amount not to exceed $68,290.00 C13-350 5. Contract with CDW Government LLC dba CDW-G for the Purchase of a Redundant Core Switch and all Related Components in an Amount not to exceed $68, 386.82 C13-350 6. Contract Amendment No. 2 with Lewis Rice Fingersh for Legal Services related to Labor Negotiations with the St. Charles Police Officers Association in an Amount not to exceed $55,000.00 C13-302 F. Preliminary Plats (none) G. Miscellaneous 1. Report of Court Administrator of Monies Collected and Deposited During the Month of May 2013 File #47968 2. Approval of Home Improvement Loans  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 18, 2013 ______________________________________________________________________________ File #47992 3. Letter Agreement to extend Agreements between Police Officers Association Bargaining Units and City to July 31, 2013 C09-251/C09-252 4. Approval of Liquor License Application for Anita Matthews d/b/a: Ms. Piggies Smokehouse Express, located at 3303-3 Rue Royale Street File #47935 ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS There were no announcements. APPROVAL OF CLOSED MINUTES A motion was made by RON STIVISON to approve the following Closed Session Minutes: A. Closed Session of May 21, 2013, relative to legal actions, causes of action, or litigation (RSMo 610.021.1) and sealed proposals and related documents or any documents related to a negotiated contract (RSMo 610.021.12) at 8:20 p.m. MARY ANN OHMS seconded the motion. A roll call vote was taken with the following results: “Aye”: Stivison, Weller, West, Beckering, Besselman, Feldman, Herrmann, Ohmes and Ohms. “Nay”: None. Absent: Reese. Motion passed. The Regular Council Meeting was adjourned at 7:47 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk Dave Beckering, Presiding Officer