City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 20, 2014 ______________________________________________________________________________ The City Council convened in Regular Session on Tuesday, May 20, 2014, at 7:00 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council Dave Beckering, presiding, The Honorable Mayor Sally A. Faith and the Members of the Council present as follows: Tom Besselman, John Hanneke, Rod Herrmann, Bridget Ohmes, Mary Ann Ohms, Jerry Reese and Ron Stivison. Absent: Laurie Feldman and Mary West. City Clerk Laura L. Whitehead was present and performed the duties of that office. File # 48108 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. A motion was made by BRIDGET OHMES to excuse the absence of Councilmember Laurie Feldman and Councilmember Mary West. RON STIVISON seconded the motion. All voted in favor, motion passed. REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS Recognition of Volunteers for 2014 Mission: Clean Stream Mayor Sally Faith and Project Manager from the Public Works Department John Reeves provided an update relative to the event. Appointments to Boards/Commissions/Committees A motion was made by RON STIVISON to approve the following appointments as presented by the Honorable Mayor Sally A. Faith: BUILDING BOARD OF APPEALS Appointment of John Wehrle as an alternate member to a three year term ending in May, 2017 CONVENTION AND VISITORS COMMISSION Re-Appointment of Charlsie Floyd to a three year term ending in April, 2017 Re-Appointment of Tim Lewin to a three year term ending in April, 2017 FAIR HOUSING COMMISSION Re-Appointment of Douglas Meyer to a three year term ending in April, 2017 LANDMARKS BOARD Appointment of Cheryl Primm to fill an unexpired three year term ending in February, 2016 PARKS AND RECREATION BOARD Re-Appointment of T.J. Slattery to a three year term ending in May, 2017 Re-Appointment of Linda Roche to a three year term ending in May, 2017 Re-Appointment of Bradley Nowack to a three year term ending in May, 2017  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 20, 2014 ______________________________________________________________________________ SENIOR CITIZENS ADVISORY COMMISSION Re-Appointment of David Borgmeyer to a three year term ending in February, 2017 JOHN HANNEKE seconded the motion. A roll call vote was taken with the following results: “Aye”: Besselman, Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison and Beckering. “Nay”: None. Absent: Feldman and West. Motion passed. File #48106 Written and/or Verbal Messages from the Mayor Mayor Faith announced the St. Charles First Responders and Paramedics was a recipient of the Bronze Mission: Lifeline® EMS Award. Mayor Faith read an email she received from a resident who attended the annual Public Works Day Event with her grandson. The resident and the grandson thanked the Mayor for the event and stated all the people there were nice! Mayor Faith read a thank you note she received from a resident of 78 years. The resident thanked the Mayor for providing the utility tax rebate program to the residents. Mayor Faith announced there are a lot of “happenings” going on this month in the City of St. Charles. For more information relative to these events, please visit www.historicstcharles.com. PUBLIC COMMENT There were no public comments. RESOLUTIONS A Resolution Authorizing Submittal of Five (5) Applications to the St. Charles County Road Board for Transportation Project Funding for FY 2015-2017 (Sponsors: Mary West, Dave Beckering, Bridget Ohmes, Mary Ann Ohms, Rod Herrmann and Ron Stivison) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering and Besselman “Nay”: None Absent: Feldman and West Approved by the Honorable Mayor on May 22, 2014 and is known as Resolution 14-17 BILLS FOR FINAL PASSAGE Bill 11307 An Ordinance Computing the Final Costs of Improvements Within the New Town Gateway Neighborhood Improvement District of the City of Saint Charles; Apportioning the Cost of Such Improvements Among the Properties Benefited; Assessing the Final Costs as Special Assessments; and Providing Further Authority, All Pursuant to the Neighborhood Improvement District Act (Sponsor: Rod Herrmann)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 20, 2014 ______________________________________________________________________________ Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Hanneke “Nay”: None Absent: West and Feldman Approved by the Honorable Mayor on May 22, 2014 and is known as Ordinance 14-105 Bill 11308 An Ordinance Approving a Contract with EMS Management and Consultants, Inc., for Emergency Medical Services Patient Billing in an amount not to exceed $85,000.00 and a Business Associate Agreement (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Hanneke “Nay”: None Absent: West and Feldman Approved by the Honorable Mayor on May 22, 2014 and is known as Ordinance 14-106 Bill 11309 An Ordinance Annexing Certain Adjacent Contiguous Land into the City of Saint Charles, Missouri, and Assigning the Land to a Designated Ward of the City Being Petitioned for Annexation by Larry R. Green, Approximately 0.91 Acres of Land Known as 463 Old Friedens Road (Sponsor: Laurie Feldman) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Hanneke “Nay”: None Absent: West and Feldman Approved by the Honorable Mayor on May 22, 2014 and is known as Ordinance 14-107 Bill 11310 An Ordinance Rezoning to City Zoning District R-1E (Single Family Residential District) from St. Charles County Zoning District R-1E (Single Family Residential District) Approximately 0.91 Acres of Land Known as 463 Old Friedens Road (Sponsor: Laurie Feldman) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Hanneke “Nay”: None Absent: West and Feldman Approved by the Honorable Mayor on May 22, 2014 and is known as Ordinance 14-108 Bill 11311 An Ordinance Annexing Certain Adjacent Contiguous Land into the City of Saint Charles, Missouri, and Assigning the Land to a Designated Ward of the City Being Petitioned for Annexation by Ron and Sharon Kirnbauer Approximately 1.02 Acres of Land Known as 405 Blanche Drive (Sponsor: Laurie Feldman)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 20, 2014 ______________________________________________________________________________ Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Hanneke “Nay”: None Absent: West and Feldman Approved by the Honorable Mayor on May 22, 2014 and is known as Ordinance 14-109 Bill 11312 An Ordinance Rezoning to City Zoning District R-1D (Single Family Residential District) from St. Charles County Zoning District R-1E (Single Family Residential District) Approximately 1.02 Acres of Land Known as 405 Blanche Drive (Sponsor: Laurie Feldman) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Hanneke “Nay”: None Absent: West and Feldman Approved by the Honorable Mayor on May 22, 2014 and is known as Ordinance 14-110 Bill 11313 An Ordinance Authorizing a Contract with Concrete Strategies, LLC for the Annual Concrete Repair 2014 Project in an Amount Not to Exceed $1,418,550.00 (Sponsors: Mary Ann Ohms, Rod Herrmann, Bridget Ohmes, Dave Beckering and Ron Stivison) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Hanneke “Nay”: None Absent: West and Feldman Approved by the Honorable Mayor on May 22, 2014 and is known as Ordinance 14-111 Bill 11314 An Ordinance Authorizing the Vacation of Two (2) Five Foot (5’) Wide Existing Utility Easements, Totaling Approximately 1,102 Square Feet, Along the Common Lot Line Between Lots 6 and 7 of the Hineman Woods Estates Subdivision (Sponsor: Bridget Ohmes) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Hanneke “Nay”: None Absent: West and Feldman Approved by the Honorable Mayor on May 22, 2014 and is known as Ordinance 14-112 Bill 11315 An Ordinance Amending Section 400.220(C) of the Code of Ordinances by Adding Taxidermy to the List of Conditional Uses for the C-2 General Business District (Sponsor: Mary Ann Ohms)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 20, 2014 ______________________________________________________________________________ Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Hanneke “Nay”: None Absent: West and Feldman Approved by the Honorable Mayor on May 22, 2014 and is known as Ordinance 14-113 Bill 11316 An Ordinance Authorizing a Contract with R.V. Wagner, Inc. for the City Wide Concrete Repair 2014 Project in an Amount Not to Exceed $961,090.00 (Sponsors: Rod Herrmann, Bridget Ohmes, Mary Ann Ohms, Dave Beckering and Ron Stivison) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Hanneke “Nay”: None Absent: West and Feldman Approved by the Honorable Mayor on May 22, 2014 and is known as Ordinance 14-114 Bill 11317 An Ordinance Authorizing a Second Amendment to the Emergency Medical Services Affiliation Agreement Between SSM Health Care St. Louis and the City of St. Charles to Continue to Continue to Provide Practical Learning and/or Clinical Experiences for EMS Students of the St. Charles City Fire Department (Sponsor: Ron Stivison) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Hanneke “Nay”: None Absent: West and Feldman Approved by the Honorable Mayor on May 22, 2014 and is known as Ordinance 14-115 Bill 11318 An Ordinance Authorizing a Contract with Ford Asphalt Company, Inc. for the Annual Overlay Project 2014 in an Amount Not to Exceed $959,414.20 (Sponsors: Rod Herrmann, Bridget Ohmes, Mary Ann Ohms, Dave Beckering and Ron Stivison) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Hanneke “Nay”: None Absent: West and Feldman Approved by the Honorable Mayor on May 22, 2014 and is known as Ordinance 14-116 Bill 11319 An Ordinance Authorizing a Contract with NuCoat Sealing, LLC for the Crack Seal Contract 2014 in an Amount Not to Exceed $124,950.70 (Sponsors: Rod Herrmann, Bridget Ohmes, Mary Ann Ohms, Dave Beckering and Ron Stivison) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Hanneke  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 20, 2014 ______________________________________________________________________________ “Nay”: None Absent: West and Feldman Approved by the Honorable Mayor on May 22, 2014 and is known as Ordinance 14-117 Bill 11320 An Ordinance Authorizing Acceptance of Streets, Street Lights, Sanitary and Storm Sewers, Water and Their Appurtenances at Streets of St. Charles (Lombard Street) for Cullinan Properties, and Authorizing Release of Security related thereto (Sponsors: Laurie Feldman and Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Hanneke “Nay”: None Absent: West and Feldman Approved by the Honorable Mayor on May 22, 2014 and is known as Ordinance 14-118 Bill 11321 An Ordinance Approving the Record Plat for The New Town at St. Charles Plat Six-M, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann) A motion was made by DAVE BECKERING to table Council Bill 11321 to the June 17, 2014, Regular Council Meeting. BRIDGET OHMES seconded the motion. A roll call vote was taken, with the following results: “Aye”: Hanneke, Ohmes, Ohms, Reese, Stivison, Beckering and Besselman. “Nay”: Herrmann. Absent: West and Feldman. Motion passed. Bill 11322 An Ordinance Authorizing Contract Amendment Number 4 with Aerotek Inc. to Provide Temporary Contract Project Managers for the City of St. Charles to Assist the Public Works Department Manage Wastewater and Water Infrastructure Projects, Parking Facility Structural Repairs and Public Works Facility Projects in an Amount of $26,112.00, for a Total Contract Amount Not to Exceed $393,671.23 (Sponsor: Jerry Reese) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Hanneke “Nay”: None Absent: West and Feldman Approved by the Honorable Mayor on May 22, 2014 and is known as Ordinance 14-119 Bill 11323 An Ordinance Approving a Termination Agreement to the Development Agreement and Five Amendments thereto for the New Town at St. Charles as to Phase 10B; Approving a New Town at St. Charles Phase 10B Development Agreement; Approving an Amendment to the Preliminary Development Plan for the New Town at St. Charles as it relates to Phase 10B; Approving an Amendment to the Regulating Plan Transect Zone Map for the New Town at St. Charles Phase 10B by Amending the T5 Urban Center  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 20, 2014 ______________________________________________________________________________ Transect Zone to T4 General Urban Transect Zone and from T4 General Urban Transect Zone to T5 Urban Center Transect Zone; and Approving an Amendment to the Alley and Lane Designations of the New Town Code (Sponsor: Rod Herrmann) A motion was made by DAVE BECKERING to table Council Bill 11323 to the June 17, 2014, Regular Council Meeting. BRIDGET OHMES seconded the motion. A roll call vote was taken, with the following results: “Aye”: Hanneke, Ohmes, Ohms, Reese, Stivison, Beckering and Besselman. “Nay”: Herrmann. Absent: West and Feldman. Motion passed. Bill 11324 An Ordinance Authorizing the Filing of an Application with the U.S. Department of Justice for the Edward Byrne Justice Assistance Grant Program (JAG) FY 2014; and to Sign all Necessary Documents to Accept and Receive Said Grant (Sponsor: Ron Stivison) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Hanneke “Nay”: None Absent: West and Feldman Approved by the Honorable Mayor on May 22, 2014 and is known as Ordinance 14-120 Bill 11325 An Ordinance Authorizing a Contract with Brechtel Radial Collector Wells, LLC for Radial Collector Well Rehabilitation in an Amount Not to Exceed $147,392.00 (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Hanneke “Nay”: None Absent: West and Feldman Approved by the Honorable Mayor on May 22, 2014 and is known as Ordinance 14-121 BILLS FOR INTRODUCTION All council bills were introduced with the exception of Council Bill 11333. Council Bill 11333 was withdrawn from consideration as noted below. 11326 An Ordinance Repealing Ordinance No.13-136 and Enacting a New Ordinance: (1) Authorizing the Establishment of Checking Accounts with Commerce Bank, N.A., and Designating Persons Authorized to Sign Checks; (2) Designating Enterprise Bank & Trust a Depository of the City of St. Charles, Missouri, Authorizing the Establishment of a Joint Bank Account Titled “The City of St. Charles, Missouri and St. Charles County Convention and Sports Facilities Authority” at Enterprise Bank & Trust, and Designating Persons Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City; and (3) Designating New Frontier Bank a Depository of the City of St. Charles, Missouri, Authorizing the Establishment of a Joint Bank Account Titled “City of St. Charles, Missouri  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 20, 2014 ______________________________________________________________________________ and St. Charles County Convention and Sports Facilities Authority Convention Center Operations” and “City of St. Charles, Missouri and St. Charles County Convention and Sports Facilities Authority Event Escrow Convention Center” at New Frontier Bank, and Designating Persons Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City and Authority (Sponsor: Dave Beckering) 11327 An Ordinance Approving the Record Plat for Green Valley, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Laurie Feldman) 11328 An Ordinance Authorizing Acceptance of Existing Water Mains and Their Appurtenances at Lake Forest Subdivision, and Authorizing Release of Security related thereto (Sponsor: Rod Herrmann) Council Member Bridget Ohmes requested that her name be added as a sponsor. 11329 An Ordinance Authorizing a Right-of-Way Encroachment License with Millstone Bangert, Inc. to Construct and Maintain a Conduit Fiber Optic Installation Under the Roadway Located on City Right of Way Adjacent to 601 Fountain Lakes Boulevard (Sponsors: Mary West, Dave Beckering, Bridget Ohmes, Mary Ann Ohms, Rod Herrmann and Ron Stivison) 11330 An Ordinance Finding and Declaring the Acquisition of Certain Land and Real Property Interests for the Sandfort Creek Sanitary Sewer Replacement Project is Declared Necessary for Municipal Purposes and Authorizing Acquisition of Said Land and Real Property Interests (Sponsor: Rod Herrmann) 11331 An Ordinance Authorizing Acceptance of Public Water Main and its Appurtenances at University Commons Development Completed by DESCO Group (S M Properties, LLC) and Authorizing Release of Security Related Thereto (Sponsors: Tom Besselman and Rod Herrmann) 11332 An Ordinance Authorizing a 36-Month Agreement with AT&T Missouri for Providing the City’s Local, Long Distance and Toll-Free Telephone Services in an Amount Not to Exceed $455,311.58 (Sponsor: Rod Herrmann) 11333 An Ordinance Amending Section 505.440 of the Code of Ordinances of the City of Saint Charles, Missouri by Exempting Water Line Repair Program and Sewer Lateral  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 20, 2014 ______________________________________________________________________________ Insurance Program Projects from Flowable Fill Permit Fees and Waiving Escrow Fees for Contractors Holding Restoration of Public Improvement Permit Bonds (Sponsors: Tom Besselman, Mary Ann Ohms, Mary West, Dave Beckering, Rod Herrmann, Ron Stivison and Bridget Ohmes) A motion was made by TOM BESSELMAN to withdraw Council Bill 11333. DAVE BECKERING seconded the motion. A roll call vote was taken, with the following results: “Aye”: Ohmes, Ohms, Reese, Stivison, Beckering, Besselman, Hanneke and Herrmann. “Nay”: None. Absent: West and Feldman. Motion passed. Council President Dave Beckering requested this item be presented to the Board of Public Works for a recommendation to the full Council. File #48208 ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION Announcement of Council Line of Succession A motion was made by RON STIVISON to receive the Council Line of Succession for 2014- 2015. ROD HERRMANN seconded the motion. A roll call vote was taken, with the following results: “Aye”: Ohms, Reese, Stivison, Beckering, Besselman, Hanneke, Herrmann and Ohmes. “Nay”: None. Absent: West and Feldman. Motion passed. File #48202 Recommendation for Appointments to Council Committees and Assignment of Council Liaisons to Boards, Commissions and Committees Council President Dave Beckering thanked all the Council Members for their input and requested Council’s approval on the following appointments: 2014/2015 City Council Liaisons: Arts & Culture Commission ..............................................................Mary West ............................................................................................................Bridget Ohmes, Alternate Audit Committee................................................................................Dave Beckering ............................................................................................................John Hanneke Beautification Commission ................................................................Mary West Board of Public Works.......................................................................Rod Herrmann ............................................................................................................Dave Beckering, Alternate Digital Media Commission ................................................................Ron Stivison ............................................................................................................Dave Beckering, Alternate  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 20, 2014 ______________________________________________________________________________ Cemetery Advisory Committee .........................................................Tom Besselman Citizens with Disabilities Advisory Board .......................................Laurie Feldman Convention & Visitors Commission .................................................Ron Stivison ............................................................................................................John Hanneke, Alternate Council Liaison for Education ...........................................................Laurie Feldman ............................................................................................................vacant, Alternate Council Liaison for Sister Cities ........................................................Laurie Feldman Economic Development Commission................................................Mary West Human Relations Commission ..........................................................Bridget Ohmes, Co-Liaison ............................................................................................................Tom Besselman, Co-Liaison Landmarks Board ...............................................................................Tom Besselman July 4th Celebration Committee. ........................................................Dave Beckering ............................................................................................................vacant, Alternate Parks & Recreation Board ................................................................Rod Herrmann ............................................................................................................Laurie Feldman, Alternate Planning & Zoning Commission ......................................................Mary Ann Ohms ............................................................................................................Dave Beckering, Alternate Senior Citizens Advisory Commission .............................................Jerry Reese Special Business District Advisory Board ........................................Mary Ann Ohms ............................................................................................................Tom Besselman, Alternate Veterans Commission ........................................................................Ron Stivison  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 20, 2014 ______________________________________________________________________________ 2014/2015 Council Committees: Convention Center Oversight Committee* (City Officials Serving) Mayor Sally A. Faith Laurie Feldman John Hanneke Jerry Reese Ron Stivison Budget Committee Dave Beckering Bridget Ohmes Mary Ann Ohms Jerry Reese Mary West Grant Review Committee Dave Beckering Tom Besselman Laurie Feldman Mary West Public Works Facility Task Force Tom Besselman Bridget Ohmes Mary Ann Ohms Ron Stivison Street Committee John Hanneke Rod Herrmann Bridget Ohmes  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 20, 2014 ______________________________________________________________________________ Mary Ann Ohms Ron Stivison Technology Committee Dave Beckering Laurie Feldman John Hanneke Rod Herrmann * Recommendation only. Mayor to appoint w/council approval at a future council meeting. RON STIVISON made a motion to approve the appointments as recommended by Council President Dave Beckering. BRIDGET OHMES seconded the motion. A roll call vote was taken, with the following results: “Aye”: Stivison, Beckering, Hanneke, Herrmann, Ohmes and Ohms. “Nay”: Reese and Besselman. Absent: West and Feldman. Motion passed. File #48203 CONSENT AGENDA A motion was made by JERRY REESE to approve the balance of the Consent Agenda. RON STIVISON seconded the motion. A roll call vote was taken, with the following results: “Aye”: Stivison, Beckering, Besselman, Hanneke, Herrmann, Ohmes, Ohms and Reese. “Nay”: None. Absent: West and Feldman. Motion passed. A. Approval of Council Minutes 1. Regular Council Meeting of May 6, 2014 2. Public Hearing of May 6, 2014 File #48204 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes a. Council Work Session of May 6, 2014 File #48117 2. Approval of Council Committee Motions/Actions/Recommendations a. Council Work Session of May 6, 2014 (none) C. Receipt of Reports from Boards, Commissions, or Committees 1. Convention and Visitors Commission Meeting of March 27, 2014 a. Motion to approve the Financial Report as presented b. Motion to approve the Building Renovation expansion as presented c. Motion to approve the Advertising  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 20, 2014 ______________________________________________________________________________ File #48154 2. Planning and Zoning Commission Meeting of March 24, 2014 File #48155 3. Special Business District Advisory Board Meeting of April 3, 2014 a. Motion to approve $1,995.08 for the 2014 Planting Program b. Motion to accept the proposal from HDA for $4,700.00 for funding Fete de Glace in 2015 and that HDA should agree to search for other sources of funding, including CVB File #48127 4. Economic Development Commission Meeting of April 3, 2014 a. Motion that the Economic Development Commission endorse the Department’s application for AEDO (Accredited Economic Development Organization) File #48148 D. Receipt of Reports of the Director of Administration 1. Monthly Report on Requests for Intra-Departmental Transfer of Appropriations >$10,000 – April 2014 File #48136 2. Authorization to fill Vacant Position in Public Works Department/Engineering Division (Non VRIP) File #48205 E. Approval of Contracts and Easements from $30,001 - $99,999 1. Contract with Modern Business Interiors, LLC for Purchase and Installation of Furnishings for New Fire Station No. 4 in an Amount not to exceed $48,366.91 C14-358 2. Addendum to Contract with New World Systems Corporation for Annual Software Maintenance in an Amount not to exceed $94,565.00 C09-698 F. Preliminary Plats 1. Green Valley Subdivision File #48207 G. Miscellaneous 1. Report of Court Administrator of Monies Collected and Deposited During the Month of April 2014 File #48137 2. Approval of Home Improvement Loans File #48206 3. April Investment Report  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI May 20, 2014 ______________________________________________________________________________ File 48138 ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS Update from Council Liaisons on Boards/Commissions/Committees On behalf of the Senior Citizens Advisory Commission, Councilmember Jerry Reese reported the Commission has expressed wanting to participate and be involved with the community. Councilmember Reese further reported as Liaison on the Commission meetings with Mayor Faith, Director of Administration Michael Spurgeon, President of the Commission and himself will be held twice a year to express the Commission’s interests. The Commission will also begin making recommendations to the full Council. APPROVAL OF CLOSED MINUTES A motion was made by RON STIVISON to approve the following closed session minutes: A. Joint Meeting of the City Council and the Parks & Recreation Board on Tuesday, March 11, 2014, relative to legal actions, causes of action, or litigation (RSMo 610.021.1); hiring, firing, disciplining or promoting of particular employees when information relating to the performance or merit of individual employees is discussed or recorded (RSMo 610.021.3); and sealed proposals and related documents or any documents related to a negotiated contract (RSMo 610.021.12) at 6:00 p.m. B. Work Session of the City Council on Tuesday, April 15, 2014, and following the required roll call vote in open session, the Council convened in closed session relative to legal actions, causes of action, or litigation (RSMo 610.021.1); leasing, purchase or sale of real estate where public knowledge of the transaction might adversely affect the consideration therefor (RSMo 610.021.2); and preparation, including any discussion or work product, on behalf of the Council or its representatives for negotiations with employee groups (RSMo 610.021.9) at 6:30 p.m. ROD HERRMANN seconded the motion. A roll call vote was taken, with the following results: “Aye”: Beckering, Besselman, Herrmann, Ohmes, Ohms, Reese and Stivison. “Nay”: None. Abstain: Hanneke. Absent: West and Feldman. Motion passed. The Regular Council Meeting was adjourned at 7:28 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk Dave Beckering, Presiding Officer