City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI September 15, 2015 ______________________________________________________________________________ The City Council convened in Regular Session on Tuesday, September 15, 2015 at 7:00 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council Mary Ann Ohms, presiding, and the Honorable Mayor Sally A. Faith and Members of the Council present as follows: Dave Beckering, Tom Besselman, John Hanneke, Bridget Ohmes, Jerry Reese, Ron Stivison and Mary West. Absent: Laurie Feldman and Rod Herrmann. City Clerk Laura L. Whitehead was present and performed the duties of that office. File # 48303 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. A motion was made by TOM BESSELMAN to excuse the absence of Councilmember Laurie Feldman and Councilmember Rod Herrmann. DAVE BECKERING seconded the motion. All voted in favor, motion passed. PUBLIC HEARING The President of the Council Mary Ann Ohms announced that the following Public Hearings would now be held. At the conclusion of the hearing, the Regular Session continued with the order of business: A. Fixing and Establishing the Rate and Levying the Taxes for General Revenue Funds and for the Various Special Funds of and for the City of St. Charles, Missouri for the Year Two Thousand and Fifteen (Council Bill 11702) REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS Introduction of the following Public Works Department staff members: Tim Rohrbacker, P.E. – Senior Inspector; Matt Seggerman – Engineer Tech I – Traffic; and Shannon Rojas – Public Works Coordinator Nick Galla – Engineer – Design Project Manager City Engineer Kevin Corwin introduced Tim Rohrbacker, P.E. – Senior Inspector; Matt Seggerman – Engineer Tech I – Traffic; and Nick Galla – Engineer – Design Project Manager. Mr. Corwin reported Shannon Rojas was not able to attend the meeting tonight. Each staff member provided a brief biography on their educational and employment backgrounds. Written and/or Verbal Messages from the Mayor Mayor Faith announced tomorrow night is the last Music on Main event for this year. Mayor Faith also announced the Mosaics Festival will be held this weekend, New Town will be holding the Paint the Town Pink event this weekend, the POW-MIA Watch Fire event will be held on Friday, the Streets of St. Charles Game Day event will be held this Saturday, the Cork & Rind (wine and cheese shop) is having their grand opening this weekend and Russian prize-winning pianist to appear in free concert at Lindenwood University Cultural Center this Saturday.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI September 15, 2015 ______________________________________________________________________________ PUBLIC COMMENT There were no public comments. RESOLUTIONS A Resolution Authorizing the City of St. Charles, Missouri, to Apply for a Federal Fiscal Year 2016 Historic Preservation Fund Grant and Authorizing the Mayor and City Clerk to Sign All Necessary Documents on Behalf of Applicant (Sponsor: Tom Besselman) Passed “Aye”: Hanneke, Ohmes, Ohms, Reese, Stivison, West, Beckering and Besselman “Nay”: None Absent: Feldman and Herrmann Approved by the Honorable Mayor on September 17, 2015 and is known as Resolution R15-041 BILLS FOR FINAL PASSAGE Bill 11698 (Hold until October 6, 2015, in Accordance with 30 Day Requirement) An Ordinance Authorizing and Approving a Franchise Agreement with Laclede Gas Company; and Authorizing the Mayor to Execute a Franchise Agreement (Sponsor: Mary Ann Ohms) Council President Mary Ann Ohms requested Council Bill 11698 is held until October 6, 2015. Bill 11699 An Ordinance Repealing Ordinance No. 15-155 and Enacting a New Ordinance Authorizing, Directing and Empowering the Mayor, City Clerk, Director of Administration, Director of Finance and Purchasing Manager, Upon the Effective Date of Legislation Authorizing the Same, to Perform the Acts Necessary to Establish Credit Card Accounts on behalf of the City of St. Charles with Commerce Bank and to Execute All Documents Required to Effectuate this Purpose (Sponsor: Mary Ann Ohms) Passed “Aye”: Hanneke, Ohmes, Ohms, Reese, Stivison, West, Beckering and Besselman “Nay”: None Absent: Feldman and Herrmann Approved by the Honorable Mayor on September 17, 2015 and is known as Ordinance 15-204 Bill 11700 An Ordinance Amending Ordinance No. 15-156 by Revising Exhibit A, the List of Persons Authorized for Use of Account and “Specimen Signatures,” Replacing the Director of Administration and Adding a Designated Purchasing Manager (Sponsor: Mary Ann Ohms) Passed “Aye”: Hanneke, Ohmes, Ohms, Reese, Stivison, West, Beckering and Besselman “Nay”: None Absent: Feldman and Herrmann Approved by the Honorable Mayor on September 17, 2015 and is known as Ordinance 15-205  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI September 15, 2015 ______________________________________________________________________________ Bill 11701 An Ordinance Authorizing a Contract with Sungard Public Sector, Inc., for Software Support and Maintenance for the Computer Aided Dispatch System, Records Management System, Mobile Computing and Related Systems for the Police Department for the Period of September 1, 2015 through August 31, 2016 in an Amount Not to Exceed $115,996.83 (Sponsor: John Hanneke) Passed “Aye”: Hanneke, Ohmes, Ohms, Reese, Stivison, West, Beckering and Besselman “Nay”: None Absent: Feldman and Herrmann Approved by the Honorable Mayor on September 17, 2015 and is known as Ordinance 15-206 Bill 11702 An Ordinance Fixing and Establishing the Rate and Levying the Taxes for the General Revenue Funds and for the Various Special Funds of and for the City of Saint Charles, Missouri, for the Year Two Thousand and Fifteen (Sponsor: Mary Ann Ohms) Passed “Aye”: Hanneke, Ohmes, Ohms, Reese, Stivison, West, Beckering and Besselman “Nay”: None Absent: Feldman and Herrmann Approved by the Honorable Mayor on September 17, 2015 and is known as Ordinance 15-207 Bill 11703 An Ordinance Authorizing a Contract with the City of O’Fallon, Missouri on Behalf of the St. Charles County Salt Cooperative, for the Purchase of Approximately 4,300 Tons of Bulk Road Salt for the 2015/2016 Winter Season in an Amount Not to Exceed $259,017.00 (Sponsors: John Hanneke, Tom Besselman, Mary Ann Ohms, Rod Herrmann, Jerry Reese and Bridget Ohmes) Passed “Aye”: Hanneke, Ohmes, Ohms, Reese, Stivison, West, Beckering and Besselman “Nay”: None Absent: Feldman and Herrmann Approved by the Honorable Mayor on September 17, 2015 and is known as Ordinance 15-208 BILLS FOR INTRODUCTION The following Council Bills were introduced: Bill 11704 An Ordinance Authorizing Agreements with Public Service Agencies for Administering Programs Benefiting St. Charles Citizens Utilizing Community Development Block Grant Funds for the Program Year January 1, 2015 - December 31, 2015 (Sponsor: Mary Ann Ohms)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI September 15, 2015 ______________________________________________________________________________ Bill 11705 An Ordinance Approving Cooperative State and Local Agreements Between the United States Department of Justice, Drug Enforcement Administration and the City of St. Charles, Missouri to Participate in Task Force Group 2 Regarding the Trafficking of Narcotics and Dangerous Drugs for the Period October 1, 2015 Through September 30, 2016 and Authorizing the Mayor to Execute the Agreements (Sponsor: Ron Stivison) Bill 11706 An Ordinance Authorizing a Contract with Bi State Utilities Company for the Pralle Lane Waterline Relocation Project in an Amount Not to Exceed $314,462.00 (Sponsors: Laurie Feldman and Rod Herrmann) Bill 11707 An Ordinance Authorizing a Contract with ABNA Engineering, Inc. for the Boschert Creek Sanitary Sewer Replacement Project in an Amount Not to Exceed $242,133.50 (Sponsors: Dave Beckering and Rod Herrmann) Bill 11708 An Ordinance Authorizing the Conveyance by Quit Claim Deed of the City’s Property Interest in Common Ground A of the Boundary Adjustment of Bradford Place Plat 6 to the Bradford Place Homeowner’s Association (Sponsor: John Hanneke) Bill 11709 An Ordinance Authorizing a Professional Services Contract with Woodard and Curran to Provide Engineering Services for the SCADA System Repairs, Replacements and Reprogramming in an Amount Not to Exceed $129,192.00 (Sponsor: Rod Herrmann) Bill 11710 An Ordinance Authorizing a Contract with JTL Landscaping, LLC for the Exposed Sanitary Sewer Pipes in Creek Banks Project in an Amount Not to Exceed $663,778.35 (Sponsors: Mary West and Bridget Ohmes) Bill 11711 An Ordinance Finding and Declaring the Acquisition of Certain Land and Real Property Interests for the Droste Road Reconstruction Project is Necessary for Municipal Purposes and Authorizing Acquisition of Said Land and Real Property Interests (Sponsors: Ron Stivison and Bridget Ohmes) Bill 11712 An Ordinance Authorizing Acceptance of a Dedication of Right of Way, a Temporary Grading Easement and a Permanent Utility Easement in favor of the City from Merz Investments, L.P. for the Charlestowne Crossing Subdivision (Sponsor: Rod Herrmann)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI September 15, 2015 ______________________________________________________________________________ Bill 11713 An Ordinance Authorizing Supplemental Agreement No. 1 to Engineering Services Contract with M3 Engineering Group, P.C. to Provide Additional Engineering Services on the Cole, Boschert, Crystal Springs Watershed Study Project in an Amount of $445,537.00, for a Total Contract Not to Exceed $945,510.00 (Sponsor: Rod Herrmann) Bill 11714 An Ordinance Approving the Record Plat for Charlestowne Crossing Plat Two, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann) Bill 11715 An Ordinance Approving the Record Plat for Charlestowne Crossing Plat Three, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann) ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION Request for Funds to be paid out of Council Directives (referred by Councilmember Mary West) Councilmember West reported Don Rothermich in Administration has obtained quotes for the purchase of “no solicitation” stickers to make available to residents to place on their homes. The cost to purchase 1,000 stickers is $878.00. Ms. West further reported the stickers will be kept in Administration and anyone wishing to have a sticker should contact Don. A motion was made by MARY WEST to fund $878.00 from council directives account to purchase 1,000 “no solicitation” stickers from Thomson Printing. TOM BESSELMAN seconded the motion. All voted in favor, motion passed. File #48447 CONSENT AGENDA A motion was made by JOHN HANNEKE to approve the Consent Agenda. RON STIVISON seconded the motion. A roll call vote was taken with the following results: “Aye”: Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman, and Hanneke. “Nay”: None. Absent: Herrmann and Feldman. Motion passed. A. Approval of Council Minutes 1. Regular Council Meeting of September 1, 2015 2. Public Hearing of September 1, 2015 File #48445 3. Special City Council Meeting of September 8, 2015 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes a. Council Work Session of August 25, 2015 (Closed Session) File #48320 b. Council Work Session of August 25, 2015  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI September 15, 2015 ______________________________________________________________________________ File #48320 c. Storm Water Task Force Meeting of September 1, 2015 File #48443 d. Technology Committee Meeting of September 1, 2015 File #48309 e. Council Work Session of September 8, 2015 (Closed Session) File #48320 2. Approval of Council Committee Motions/Actions/Recommendations a. Council Work Session of August 25, 2015 (Closed Session) (none) b. Council Work Session of August 25, 2015 i. Motion to approve the proposed changes (report attached) as presented by Director Hurlbert ii. Motion to approve amending item WR-19 Boschertown Rd Phase II Waterline Extension – 1FF to reflect zero dollars in CY 2016 and $604,000 in CY 2021 c. Storm Water Task Force Meeting of September 1, 2015 i. Motion to advance the agenda to Item #4 Discussion of the Schedule of Future Meetings and Topics ii. Motion to table agenda item #5 Discussion of the Draft Storm Water “Did You Know” Article and agenda item #6 Discussion Relative to Storm Water Operations to the next scheduled Storm Water Task Force meeting d. Technology Committee Meeting of September 1, 2015 i. Motion to elect John Hanneke as Chairman of the Technology Committee ii. Motion to elect Rod Herrmann as Vice Chairman of the Technology Committee e. Council Work Session of September 8, 2015 (Closed Session) (none) C. Receipt of Reports from Boards, Commissions, or Committees 1. Convention Center Oversight Subcommittee Meeting of July 27, 2015 File #48416 2. Board of Public Works Meeting of July 13, 2015 File #48358 3. Senior Citizen Advisory Board Meeting of July 14, 2015 File #48379 4. Special Business District Advisory Board Meeting of August 6, 2015 File #48340 5. Greater Saint Charles Convention & Visitors Commission Meeting of July 23, 2015 File #48355  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI September 15, 2015 ______________________________________________________________________________ 6. Fourth of July Celebration Committee Meeting of June 24, 2015 File #48357 7. Planning and Zoning Commission Meeting of July 27, 2015 File #48359 8. Veteran’s Commission Meeting of July 13, 2015 File #48409 9. Strategic Planning Commission Meeting of July 15, 2015 File #48386 10. Landmarks Board Meeting of July 20, 2015 File #48343 11. Park & Recreation Board Meeting of July 15, 2015 File #48321 12. Park & Recreation Work Session of August 5, 2015 File #48321 13. Public Facilities Authority Meeting of October 23, 2014 File #48446 14. Senior Citizen Advisory Commission of June 9, 2015 File #48379 D. Receipt of Reports of the Director of Administration 1. Monthly Report on Requests for Intra-Departmental Transfer of Appropriations > $10,000 – August, 2015 File #48331 E. Approval of Contracts and Easements from $30,001 - $99,999 1. Amendment Number 1 with Cunningham, Vogel & Rost, P.C. in an Amount of $15,000, for a Total Contract Amount not to exceed $45,000, to Provide Special Legal Counsel Services in Connection with the Streets of St. Charles at Noah’s Ark C15-340 2. Amendment Number 1 to the Contract with Lewis Rice LLC to Provide Special Legal Counsel Services for the City in an Amount of $30,000, for a Total Contract Amount not to exceed $45,000 C15-386 F. Preliminary Plats (none) G. Miscellaneous 1. Report of the City Clerk relative to Disposal of Various Records Pursuant to the Missouri Records Manual and State Records Retention Law (City Clerk’s Office) File #48302  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI September 15, 2015 ______________________________________________________________________________ ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS Councilmember Bridget Ohmes announced the St. Charles County Municipal League Annual Fall Barbecue is being held on Tuesday, September 29th at 6:00 p.m. at 370 Lakeside Park in St. Peters. APPROVAL OF CLOSED MINUTES A motion was made by TOM BESSELMAN to approve the following closed session minutes: A. City Council Work Session of Tuesday, August 18, 2015, and following the required roll call vote in open session, the Council convened in closed session relative to legal actions, causes of action, or litigation (RSMo 610.021.1) and sealed proposals and related documents or any documents related to a negotiated contract (RSMo 610.021.12) at 6:30 p.m. DAVE BECKERING seconded the motion. A roll call vote was taken, with the following results: “Aye”: Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Hanneke. “Nay”: None. Absent: Feldman and Herrmann. The open portion of the Regular Council Meeting was adjourned at 7:24 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk Mary Ann Ohms, Presiding Officer