City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI January 19, 2016 ______________________________________________________________________________ The City Council convened in a Regular City Council Meeting on Tuesday, January 19, 2016, at 7:00 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council Mary Ann Ohms, presiding, The Honorable Mayor Sally A. Faith and the Members of the Council present as follows: Dave Beckering, Tom Besselman, Laurie Feldman, John Hanneke, Rod Herrmann, Bridget Ohmes, Jerry Reese and Ron Stivison. Absent: Mary West. City Clerk Laura L. Whitehead was present and performed the duties of that office. File #48483 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. A motion was made by ROD HERRMANN to excuse the absence of Councilmember Mary West. RON STIVISON seconded the motion. All voted in favor, the motion passed. PUBLIC HEARING The President of the Council Mary Ann Ohms announced that the following Public Hearings would now be held. At the conclusion of the hearings, the Regular Session continued with the order of business: A. Case No. PDA-2015-06. (Original Case No. Z-14-05). An application to amend the previously approved Development and Regulating Plan for the Streets of St. Charles project located south of Interstate 70, west of South Main Street and east of South Fifth Street within the PD-MU Planned Development-Mixed Use District to include changes to building, parking and access drive layouts within Blocks 3000. The property is 27.59 acres. (Council Bill 11827) REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS Presentation of the 2016 Human Relation Commission Award and the Martin Luther King, Jr. Children’s Art Contest Awards Councilmember Bridget Ohmes recognized the recipients of the 4th Annual Martin Luther King, Jr. Dream Art Contest and presented awards to the students. Councilmember Bridget Ohmes presented the 2016 City of St. Charles Human Relations Commission Award to Pamela Coaxum. Introduction of the following City Staff Members: Department of Community Development: John Boyer, Planning Manager Finance Department: Lyndsey Cooper, Purchasing Manager; Tim Kubat, Accounting Specialist; and Julie Walsh, Senior Financial Analyst-Public Works Interim Director of Community Development Gregory Tate introduced John Boyer. Mr. Boyer provided a brief biography of his educational and employment history.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI January 19, 2016 ______________________________________________________________________________ Director of Finance Gina Jarvis reported Lyndsey Cooper was unable to attend tonight’s meeting due to the inclement weather. Director Jarvis introduced Tim Kubat and Julie Walsh. Mr. Kubat and Ms. Walsh provided a brief biography of their educational and employment history. Budget Amendment No. 10 (Fiscal Year 2015) (Council Bill 11831) Mayor Faith reported Council Bill 11831 which references Budget Amendment No. 10 for fiscal year 2015 is being introduced at tonight’s meeting. Should anyone have questions regarding the council bill, please contact her Office. File #48492 Budget Amendment No. 1 (Fiscal Year 2016) (Council Bill 11832) Mayor Faith reported Council Bill 11832 which references Budget Amendment No. 1 for fiscal year 2016 is being introduced at tonight’s meeting. Should anyone have questions regarding the council bill, please contact her Office. Councilmember Dave Beckering requested additional information relative to the study for Hwy. 370 and Mel Wetter Parkway. Interim Director of Administration Bruce Evans stated he would forward the information to the full City Council. File #48493 Written and/or Verbal Messages from the Mayor Mayor Faith read a section of the book published by the St. Charles Historical Society. The section referenced revenue collections from 1915 and the negative impact the City could face with future “mail order” purchases vs. shopping local. Mayor Faith requested everyone to “shop local”. Councilmember Laurie Feldman reported she was given a “gift” and wanted to share with the people who gave this gift to her. Councilmember Feldman recognized the following individuals: Captain Dave Pitts Engineer Tom Bergner Firefighter/Paramedic Kirby Schneider Firefighter/Paramedic Matt Graham Saint Charles Fire Station No. 2 Firefighter/Paramedic Matt Geery Firefighter/Paramedic Brad Jokerst Saint Charles Ambulance Station No. 1 Police Officer Shelly Shirk Saint Charles Police Department  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI January 19, 2016 ______________________________________________________________________________ Councilmember Feldman further reported she is making a donation in the amount of $500 to Backstoppers, Inc. in honor of these individuals. Councilmember Feldman read from the letter she will be sending to Backstoppers, Inc. (attached and made part of this record). PUBLIC COMMENT Tom Dell, 124 Hunters Ridge, St. Charles, Missouri, spoke in favor of UBER. RESOLUTIONS (none) A Resolution Adopting the 2016 to 2020 City of St. Charles Strategic Plan (Sponsor: Mary Ann Ohms) Passed “Aye”: Feldman, Hanneke, Herrmann, Ohmes, Ohms, Stivison, Reese, Beckering and Besselman “Nay”: None Absent: West Approved by the Honorable Mayor on January 20, 2016 and is known as Resolution R16-001 A Resolution Declaring Information Technology Equipment Surplus Property; Authorizing Disposal of the Equipment with Resale Value by Internet Auction; and Authorizing Recycling of the Equipment without Resale Value (Sponsor: John Hanneke) Passed “Aye”: Feldman, Hanneke, Herrmann, Ohmes, Ohms, Stivison, Reese, Beckering and Besselman “Nay”: None Absent: West Approved by the Honorable Mayor on January 20, 2016 and is known as Resolution R16-002 BILLS FOR FINAL PASSAGE Bill 11815 An Ordinance Authorizing Extension of the Labor Agreements Between the City of St. Charles, Missouri and the St. Charles Police Officers Association for the Police Officers and Sergeants Bargaining Units to February 29, 2016 (Sponsors: Mary Ann Ohms, Tom Besselman, Laurie Feldman, Mary West, John Hanneke, Jerry Reese, Dave Beckering, Rod Herrmann, Ron Stivison, Bridget Ohmes) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Feldman “Nay”: None Absent: West Approved by the Honorable Mayor on January 20, 2016 and is known as Ordinance 16-012 Bill 11816 An Ordinance Annexing Certain Adjacent Contiguous Land into the City of Saint Charles, Missouri, and Assigning the Land to a Designated Ward of the City Being  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI January 19, 2016 ______________________________________________________________________________ Petitioned for Annexation by Jason and Heather Boyet, Approximately 1.26 Acres of Land Known as 2324 Hackmann Road (Sponsor: John Hanneke) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Feldman “Nay”: None Absent: West Approved by the Honorable Mayor on January 20, 2016 and is known as Ordinance 16-013 Bill 11817 An Ordinance Rezoning to City Zoning District R-1E (Single-Family Residential District) from St. Charles County Zoning District R-1E (Single-Family Residential District) Approximately 1.26 Acres of Land Located at 2324 Hackmann Road (Sponsor: John Hanneke) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Feldman “Nay”: None Absent: West Approved by the Honorable Mayor on January 20, 2016 and is known as Ordinance 16-014 Bill 11818 An Ordinance Amending Section 405.290 of the Code of Ordinances of the City of St. Charles, Missouri Pertaining to Final Plats (Sponsor: Mary Ann Ohms) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Feldman “Nay”: None Absent: West Approved by the Honorable Mayor on January 20, 2016 and is known as Ordinance 16-015 Bill 11819 An Ordinance Submitting to the Qualified Voters of the City of St. Charles, for their approval at the General Municipal Election to be held in the City on April 5, 2016, a Proposition to Authorize the City to Continue Applying and Collecting the Local Sales Tax on the Titling of Motor Vehicles, Boats, and Outboard Motors that were Purchased from a Source other than a Licensed Missouri Dealer (Sponsor: Mary Ann Ohms) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Feldman “Nay”: None Absent: West Approved by the Honorable Mayor on January 20, 2016 and is known as Ordinance 16-016  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI January 19, 2016 ______________________________________________________________________________ Bill 11820 An Ordinance Approving the Record Plat for the Reserve at Fountainview Condominiums Plat Two, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Jerry Reese) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Feldman “Nay”: None Absent: West Approved by the Honorable Mayor on January 20, 2016 and is known as Ordinance 16-017 Bill 11821 An Ordinance Repealing Ordinance No. 15-305 and Enacting a New Ordinance Authorizing the Binding of Insurance Coverage with Arthur J. Gallagher Risk Management Services, Inc. for the Purpose of Placing Various Lines of Insurance Coverage for the year 2016 in an Amount Not to Exceed $763,373.00 (Sponsor: Mary Ann Ohms) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman and Feldman “Nay”: None Absent: West Approved by the Honorable Mayor on January 20, 2016 and is known as Ordinance 16-018 BILLS FOR INTRODUCTION The following Council Bills were introduced: Bill 11822 An Ordinance Authorizing a Contract with AT&T Mobility National Accounts, LLC for City-Wide Wireless Voice and Data Services for the City of St. Charles for the Period of January 1, 2016 through December 31, 2016 in an Amount Not to Exceed $174,637.20 (Sponsor: Mary Ann Ohms) Bill 11823 An Ordinance Dissolving the Special Allocation Fund for the Amended St. Charles Center Tax Increment Financing District Redevelopment Area, Terminating the Designation of the Amended St. Charles Center Tax Increment Financing District Redevelopment Area as a Redevelopment Area, and Directing the Director of Finance of the City of St. Charles, Missouri, to Pay to the Collector of Revenue of St. Charles County, Missouri All Moneys Remaining in the Special Allocation Fund for the Amended St. Charles Center Tax Increment Financing District Redevelopment Area (Sponsors: Tom Besselman and Mary Ann Ohms)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI January 19, 2016 ______________________________________________________________________________ Bill 11824 An Ordinance Authorizing an Intergovernmental Agreement Between St. Charles County and the City of St. Charles, Missouri for Tourism Related Services to be Provided by the Greater St. Charles Convention and Visitors Bureau (Sponsors: Ron Stivison and John Hanneke) Bill 11825 An Ordinance Authorizing the Vacation of Two (2) Fifteen-Foot Wide City of St. Charles Utility Easements Located Within Lot 5 of Fountain Lakes Commerce Center Plat Seven (Sponsor: Rod Herrmann) Bill 11826 An Ordinance Approving the Record Plat for Diekamp Crossing Plat One, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Mary West) Bill 11827 An Ordinance Amending the Development Plan and Regulating Plan for the Plaza at Noah’s Ark Project (now known as the Streets of St. Charles) at 1500 South Fifth Street Within the PD-MU Planned Development-Mixed Use District (Sponsor: Laurie Feldman) Bill 11828 An Ordinance Authorizing Amendment Number 2 to the Agreement with Woodard & Curran, Inc., for Contract Wastewater Operations in an Amount of $16,646.10, for a Total Contract Amount Not to Exceed $2,009,665.24 (Sponsor: Rod Herrmann) Bill 11829 An Ordinance Authorizing Supplemental Agreement No.1 to the Engineering Services Contract with Cole and Associates, Inc. to Provide Additional Engineering Services for the Droste Road Reconstruction Project in an Amount of $32,136.28, for a Total Contract Amount Not to Exceed $329,323.73 (Sponsor: Ron Stivison) Bill 11830 An Ordinance Authorizing an Engineering Services Contract with Woodard and Curran, Inc. for the Design of the Elm Street and Sibley Street Culvert Replacement Project in an Amount Not to Exceed $116,816.00 (Sponsor: Ron Stivison) Bill 11831 An Ordinance Amending Ordinance Number 14-264 by Amending Certain Revenue, Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2015 (Budget Amendment #10) (Sponsor: Mary Ann Ohms)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI January 19, 2016 ______________________________________________________________________________ Bill 11832 An Ordinance Amending Ordinance Number 15-285 by Amending Certain Revenue, Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2016 (Budget Amendment #1) (Sponsor: Mary Ann Ohms) ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION Discussion Relative to Carry Over of the Council Directives Account and Council Expense Accounts City Clerk Laura Whitehead informed the Council the recommendation presented by Council President Ohmes includes transferring up to $2,500 out of the 2015 Councilmember’s Expense Accounts into the 2016 Budget; amounts in excess of $2,500 in any 2015 Council Expense Account be transferred into the Council Directives Account in the 2016 Budget; and that all funds in the 2015 Council Directives Account be transferred into the Council Directives Account in the 2016 Budget. A motion was made by DAVE BECKERING to approve Council President’s recommendations as presented to the full Council. RON STIVISON seconded the motion. A roll call vote was taken, with the following results: “Aye”: Herrmann, Ohmes, Ohms, Reese, Stivison, Beckering, Besselman, Feldman and Hanneke. “Nay”: None. Absent: West. Motion passed. File #48486 Discussion Relative to the 2016 Holiday Party and Employee Recognition Event City Clerk Laura Whitehead requested Council’s approval to fund $20,000.00 from the council directives account towards the 2016 Holiday Party and Employee Recognition Event. Ms. Whitehead further reported the date available for this year’s event at the St. Charles Convention Center is December 2, 2016. LAURIE FELDMAN made a motion to fund $20,000.00 from the council directives account towards the 2016 Holiday Party and Employee Recognition Event as presented. TOM BESSELMAN seconded the motion. A roll call vote was taken, with the following results: “Aye”: Ohmes, Ohms, Reese, Stivison, Beckering, Besselman, Feldman, Hanneke and Herrmann. “Nay”: None. Absent: West. Motion passed. File #48487 CONSENT AGENDA A motion was made by DAVE BECKERING to approve the Consent Agenda. JERRY REESE seconded the motion. A roll call vote was taken with the following results: “Aye”: Ohms, Reese, Stivison, Beckering, Besselman, Feldman, Hanneke, Herrmann and Ohmes. “Nay”: None. Absent: West. Motion passed. A. Approval of Council Minutes 1. Regular City Council Meeting of January 5, 2016 2. Public Hearing of January 5, 2016 File #48488 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI January 19, 2016 ______________________________________________________________________________ a. Street Committee Meeting of December 8, 2015 File #48318 b. Storm Water Task Force Meeting of December 15, 2015 File #48443 c. Council Work Session of January 5, 2016 File #48489 d. Council Work Session of January 12, 2016 File #48489 2. Approval of Council Committee Motions/Actions/Recommendations a. Street Committee Meeting of December 8, 2015 i. Motion to table item Discussion Relative to Proposed Updates to Street Maintenance Policies and Procedures to the January 12, 2016 Street Committee meeting ii. Motion to approve the Long Range Transportation Plan for 2016 iii. Motion to table item Discussion Relative to Weight and Load Restrictions on City Streets until the January 12, 2016 Street Committee meeting b. Storm Water Task Force Meeting of December 15, 2015 i. Motion to have a ballot measure sometime in 2016 for Use Tax, dedicated to stowmwater; place a ballot measure on the August 2016 election for a ½ cent sales tax (Parks (1/3) and Stormwater (2/3)); continue to use existing level of gaming funds for Storm Water CIP; and bond revenue sources to forward fund projects with no sunset clause c. Council Work Session of January 5, 2016 (none) d. Council Work Session of January 12, 2016 (none) C. Receipt of Reports from Boards, Commissions, or Committees 1. Planning and Zoning Commission Meeting of November 23, 2015 File #48359 2. Audit Committee Meeting of June 17, 2015 File #48490 3. Board of Public Works Meeting of November 9, 2015 File #48358 4. Board of Public Works Meeting of December 7, 2015 File #48358 D. Receipt of Reports of the Director of Administration 1. Authorization to fill vacant Firefighter Paramedic Position in Fire Department  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI January 19, 2016 ______________________________________________________________________________ File #48491 2. Monthly Report on Requests for Intra-Departmental Transfer of Appropriations >$10,000 – December, 2015 File #48331 E. Approval of Contracts and Easements from $30,001 - $99,999 1. Contract with St. Louis Post-Dispatch, LLC, dba St. Louis Advertising Network for Publication and Advertisement Services in the St. Louis Post-Dispatch for the term of January 1, 2016 through December 31, 2016 C16-030 2. Contract with Leon Uniform Company for Uniforms and Equipment for the Police Department in an Amount not to exceed $45,000.00 C16-031 3. First Renewal Contract with LRL Commercial Cleaning, Inc. for Janitorial Services at the Criminal Justice Center in an Amount not to exceed $38,855.52 C14-753 4. First Renewal Contract with Starcrest, Inc. for Uniform Dry Cleaning Services for the St. Charles Police Department in an Amount not to exceed $36,000.00 C14-101 F. Preliminary Plats (none) G. Miscellaneous 1. December 2015 Investment Report File #48334 2. Report of Court Administration of Monies Collected and Deposited during the Month of October 2015 File #48391 3. Report of Court Administration of Monies Collected and Deposited during the Month of November 2015 File #48391 4. Report of Court Administration of Monies Collected and Deposited during the Month of December 2015 File #48391 5. Approval of Liquor License Application for Genevieve Kaufmann, d/b/a, La Tia & Pancho’s Cantina & Grill located at 140 North Main Street File #48335  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI January 19, 2016 ______________________________________________________________________________ ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS Written and/or Verbal Messages from the Council Members There were no announcements. APPROVAL OF CLOSED MINUTES A motion was made by DAVE BECKERING to approve the following closed session minutes: A. City Council Work Session on Tuesday, December 15, 2015, and following the required roll call vote in open session, the Council convened in closed session relative to legal actions, causes of action, or litigation (RSMo 610.021.1) and preparation, including any discussions or work product, on behalf of the Council or its representatives for negotiations with employee groups (RSMo 610.021.9) at 6:30 p.m. B. City Council Work Session on Tuesday, January 5, 2016, and following the required roll call vote in open session, the Council convened in closed session relative to legal actions, causes of action, or litigation (RSMo 610.021.1); preparation, including any discussions or work product, on behalf of the Council or its representatives for negotiations with employee groups (RSMo 610.021.9); and sealed proposals and related documents or any documents related to a negotiated contract (RSMo 610.021.12) at 6:30 p.m. C. Regular City Council Meeting on Tuesday, January 5, 2016, and following the required roll call vote in open session, the Council convened in closed session relative to legal actions, causes of action, or litigation (RSMo 610.021.1); preparation, including any discussions or work product, on behalf of the Councilor its representatives for negotiations with employee groups (RSMo 610.021.9); and sealed proposals and related documents or any documents related to a negotiated contract (RSMo 610.021.12) at 7:55 p.m. LAURIE FELDMAN seconded the motion. A roll call vote was taken, with the following results: “Aye”: Reese, Stivison, Beckering, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms. “Nay”: None. Absent: West. Motion passed. The open portion of the Regular Council Meeting was adjourned at 7:36 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk Mary Ann Ohms, Presiding Officer