City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 1, 2016 ______________________________________________________________________________ The City Council convened in a Regular City Council Meeting on Tuesday, March 1, 2016, at 7:23 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council Mary Ann Ohms, presiding, The Honorable Mayor Sally A. Faith and the Members of the Council present as follows: Dave Beckering, Tom Besselman, Laurie Feldman, John Hanneke, Rod Herrmann, Bridget Ohmes, Jerry Reese, Ron Stivison and Mary West. Absent: None. City Clerk Laura L. Whitehead was present and performed the duties of that office. File #48483 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. PUBLIC HEARING The President of the Council Mary Ann Ohms announced that the following Public Hearing would now be held. At the conclusion of the hearing, the Regular Session continued with the order of business: A. Draft of the 2015 Consolidated Annual Performance Evaluation Report (CAPER) for use of the 2015 Community Development Block Grant Funds (CDBG) funded by the U.S. Department of Housing and Urban Development (HUD) (RCA Attached) REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS Recognition of Boeing Employees for their Volunteer Services Provided to the City’s St. Charles Neighborhood Preservation Partnership Mayor Faith introduced Partnership Committee Members and Boeing Employees. City staff member Anita Telkamp gave a brief overview of the program. Mayor Faith presented a certificate of appreciation to the Boeing staff. Councilmember West thanked everyone and also provided an overview of the program. Introduction of the following Staff Members: Jeremy Lutgen, Public Works Coordinator and Lyndsey Cooper, Purchasing Manager Director of Public Works Jerry Hurlbert introduced Jeremy Lutgen. Mr. Lutgen provided a brief biography of his employment and education background. Director of Finance Gina Jarvis introduced Lyndsey Cooper. Ms. Cooper provided a brief biography of her employment and education background. Written and/or Verbal Messages from the Mayor Mayor Faith read a couple of letters her Office received. The first letter referenced the flooding issues from the past December and thanked everyone and indicated we are a first class city! The second letter referenced the water line break located behind Culvers and stated the water division employees were wonderful!  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 1, 2016 ______________________________________________________________________________ Mayor Faith announced a few upcoming events and stated for information on “What’s Happening” in and around the City to visit www.historicstcharles.com. PUBLIC COMMENT There was no public comment. RESOLUTIONS A Resolution Declaring Information Technology Equipment Surplus Property; Authorizing Disposal of the Equipment with Resale Value by Internet Auction; and Authorizing Recycling of the Equipment without Resale Value (Sponsor: John Hanneke) Passed “Aye”: Feldman, Hanneke, Herrmann, Ohmes, Ohms, Stivison, West, Beckering and Besselman “Nay”: None Absent: None Approved by the Honorable Mayor on March 3, 2016 and is known as Resolution R16-009 BILLS FOR FINAL PASSAGE Bill 11850 An Ordinance Suspending the Prohibition Against Drinking Alcoholic Beverages in Public Places at the Location and During the Hours of Operation of the 2016 Events of Honduran Street Party Run, StreetsFest Concerts, RibFest, Hollywood Dash and Mosaics Festival (Sponsors: Mary Ann Ohms, Ron Stivison and Rod Herrmann) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: None Approved by the Honorable Mayor on March 3, 2016 and is known as Ordinance 16-047 Bill 11851 An Ordinance Suspending the Prohibition Against Drinking Alcoholic Beverages in Public Places at the Location and During the Hours of Operation of the Music on Main 2016 Event; Authorizing an Agreement with the Historic Downtown Business Association for the Purpose of Conducting the Music on Main Special Event from May Through September 2016, Which Shall Include the Placing of Booths on a Portion of the Main Street Sidewalk for the Dispensing of Alcoholic Beverages and Sale of Food to the Public, and the Providing of Live Entertainment (Sponsors: Mary Ann Ohms and Ron Stivison) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: None Approved by the Honorable Mayor on March 3, 2016 and is known as Ordinance 16-048  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 1, 2016 ______________________________________________________________________________ Bill 11852 An Ordinance Amending Ordinance Number 15-285 by Amending Certain Revenue, Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2016 (Budget Amendment #4) (Sponsor: Mary Ann Ohms) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: None Approved by the Honorable Mayor on March 3, 2016 and is known as Ordinance 16-049 Bill 11853 An Ordinance Approving the Record Plat for Resubdivsion of Hempstead Cottage Villas Garages, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: None Approved by the Honorable Mayor on March 3, 2016 and is known as Ordinance 16-050 Bill 11854 An Ordinance Authorizing Amendment No. 16 to the Contract with Lewis Rice LLC to Provide Legal Services Related to Employment Law Matters in an Amount of $15,000, for a Total Contract Amount Not to Exceed $130,000 (Sponsor: Mary Ann Ohms) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: None Approved by the Honorable Mayor on March 3, 2016 and is known as Ordinance 16-051 Bill 11855 An Ordinance Approving the Record Plat for Streets of St. Charles Amended Plat Seven, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Laurie Feldman) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: None Approved by the Honorable Mayor on March 3, 2016 and is known as Ordinance 16-052 Bill 11856 An Ordinance Changing the Name of the Street Denoted as Council Drive to Suellentrop Drive (Sponsors: Bridget Ohmes, Mary Ann Ohms, Tom Besselman, Ron Stivison and Rod Herrmann)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 1, 2016 ______________________________________________________________________________ Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: None Approved by the Honorable Mayor on March 3, 2016 and is known as Ordinance 16-053 Bill 11857 An Ordinance Authorizing a Contract with NB West Contracting Company for the Kingshighway Signalization Improvement Project in an Amount Not to Exceed $962,622.44 (Sponsors: Mary Ann Ohms and Ron Stivison) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: None Approved by the Honorable Mayor on March 3, 2016 and is known as Ordinance 16-054 Bill 11858 An Ordinance Authorizing a Director of Administration Employment Agreement Between the City of St. Charles, Missouri and Lawrence S. Dobrosky, Jr., and Confirming the Appointment as Director of Administration (Sponsors: Mary Ann Ohms, Tom Besselman, Laurie Feldman, Mary West, John Hanneke, Jerry Reese, Dave Beckering, Rod Herrmann, Ron Stivison and Bridget Ohmes) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman and Feldman “Nay”: None Absent: None Approved by the Honorable Mayor on March 2, 2016 and is known as Ordinance 16-055 BILLS FOR INTRODUCTION The following Council Bills were introduced: Bill 11859 An Ordinance Authorizing Acceptance of Sanitary Sewers at Fountain Lakes Commerce Center Lot 5 and Authorizing Release of Security Related Thereof (Sponsor: Rod Herrmann) Bill 11860 An Ordinance Authorizing Change Order Number 6 to the Contract with Wright Construction Services, Inc. for the Public Works Facility Structure Project in an Amount of $32,020.57, for a Total Amount Not to Exceed $8,893,621.36 (Sponsors: Bridget Ohmes, Mary Ann Ohms, Ron Stivison and Tom Besselman)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 1, 2016 ______________________________________________________________________________ Bill 11861 An Ordinance Authorizing Acceptance of Sanitary Sewers, Storm Sewers, Water Mains, Sanitary Lift Station and Their Appurtenances at Truman Business Center and Authorizing Release of Security Related Thereof (Sponsor: Rod Herrmann) Bill 11862 An Ordinance Authorizing a Contract with HD Supply Waterworks, LTD for the Purchase of Miscellaneous Water Supplies Used by the Water Division in an Amount Not to Exceed $165,000.00 (Sponsor: Rod Herrmann) Bill 11863 An Ordinance Authorizing a Contract with Schulte Supply, Inc. for the Purchase of Neptune Automated Meter Reading (AMR) Water Meters and Components in an Amount Not to Exceed $175,000.00 (Sponsor: Rod Herrmann) Bill 11864 An Ordinance Authorizing a Contract with Spencer Contracting Company for the 100 Block Howard Storm Sewer Project in an Amount Not to Exceed $103,800.43 (Sponsor: Mary Ann Ohms) Bill 11865 An Ordinance Authorizing a Contract with J.M. Marschuetz Construction Company for the 2016 Annual Concrete Repair Project in an Amount Not to Exceed $899,955.80 (Sponsors: Mary West, John Hanneke and Rod Herrmann) Bill 11866 An Ordinance Authorizing a Contract with N.B. West Contracting Company for the 2016 Annual Asphalt Maintenance Project in an Amount Not to Exceed $924,913.30 (Sponsors: Mary Ann Ohms, Jerry Reese, Dave Beckering, Rod Herrmann and Ron Stivison) Bill 11867 An Ordinance Authorizing a Contract with Lou Fusz Ford for the Purchase of Eight (8) 2016 Ford Police Utility Vehicles and Two (2) 2016 Ford Police Sedans in an Amount Not to Exceed $270,474.00 (Sponsor: Ron Stivison) Bill 11868 An Ordinance Authorizing a Contract with Kolb Grading for the Fairgrounds Road Water Main Relocation Project in an Amount Not to Exceed $839,700.40 (Sponsors: Rod Herrmann, Tom Besselman and Laurie Feldman) Bill 11869 An Ordinance Authorizing a Contract with World Wide Technology, Inc. for the Purchase of Replacement Desktop Computers, Laptop Computers, Toughbooks & Hard  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 1, 2016 ______________________________________________________________________________ Drives for Fire Department Command Vehicles, Police Cars and General Employee Computers in an Amount Not to Exceed $125,574.28 (Sponsor: John Hanneke) Bill 11870 An Ordinance Authorizing a Revised Cooperative Cost Sharing Agreement Between the City of St. Charles and SSM Healthcare St. Louis for the First Capitol Drive Enhancement Project in an Amount Not to Exceed $300,000.00 (Sponsors: Mary Ann Ohms and Tom Besselman) Bill 11871 An Ordinance Authorizing an Amendment to the Contract with Lewis Rice Related to the Terra Technologies Creek Bank Project in the Amount of $5,000, for a Total Contract Amount Not to Exceed $148,000 (Sponsor: Mary Ann Ohms) ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION (none) CONSENT AGENDA A motion was made by DAVE BECKERING to approve the Consent Agenda. MARY WEST seconded the motion. A roll call vote was taken with the following results: “Aye”: “Nay”: Absent: Motion passed. A. Approval of Council Minutes 1. Regular Council Meeting of February 16, 2016 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes a. Mayor and City Council Retreat of February 6, 2016 File #48509 b. Council Work Session of February 16, 2016 File #48489 c. Street Committee Meeting of February 9, 2016 File #48498 d. Storm Water Task Force Meeting of February 16, 2016 File #48499 2. Approval of Council Committee Motions/Actions/Recommendations a. Mayor and City Council Retreat of February 6, 2016 i. Consensus of the Councilmembers this item be presented at a future work session (Agenda Item No. 6) ii. Councilmember Beckering directed Clerk Whitehead to draft the resolution/policies and present to council for consideration (Agenda Item No.9 )  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 1, 2016 ______________________________________________________________________________ iii. Consensus of the councilmembers that Administration opens the bid to everyone including Republic Services (Agenda Item No. 11) b. Council Work Session of February 16, 2016 i. Administration was directed to provide the full Council with ridership data and a transportation plan for the SCAT and trolley services ii. Consensus of the Council to schedule the meetings with the cab companies and UBER c. Street Committee Meeting of February 9, 2016 i. Motion to proceed with the CE-2 and East West Gateway Long Range Plan amendments and presentation by staff to the full City Council ii. Consensus of the Street Committee members that staff make a presentation to the full City Council relative to the First Capital Drive Enhancement Project and identify any driveways which might receive steeper slopes near curb line similar to Fifth Street iii. Motion to support Resolution for 2016 project applications as presented by staff for Surface Transportation Program – Suballocated (STP-S) and Congestion Mitigation and Air Quality Improvement (CMAQ) funding currently available through East West Gateway Council of Governments (EWGCOG) iv. Motion that staff set a process wherein staff will communicate the order number of Street Committee assignments as Service Requests (SR’s), but will focus on the oldest outstanding Service Request unless otherwise directed by the Street Committee v. Consensus of the Street Committee members that a Standing Service Request Priority Report is added as a monthly update to the Street Committee members d. Storm Water Task Force Meeting of February 16, 2016 (none) C. Receipt of Reports from Boards, Commissions, or Committees 1. Senior Citizen Advisory Commission Meeting of January 12, 2016 File #48510 2. Senior Citizen Advisory Commission Meeting of October 13, 2015 File #48379 3. Digital Media Commission Meeting of October 7, 2015 File #48417  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 1, 2016 ______________________________________________________________________________ 4. Digital Media Commission Meeting of December 2, 2015 File #48417 5. Citizens with Disabilities Advisory Board Meeting of October 28, 2015 File #48330 6. Citizens with Disabilities Advisory Board Meeting of September 23, 2015 File #48330 7. Park & Recreation Board Meeting of December 16, 2015 File #48321 8. Convention Center Oversight Subcommittee Meeting of December 7, 2015 File #48416 9. Special Business District Advisory Board Meeting of January 7, 2016 File #48511 10. Citizens with Disabilities Advisory Board Meeting of July 22, 2015 File #48330 D. Receipt of Reports of the Director of Administration 1. Authorization to fill Vacant Position in Convention and Visitors Bureau File #48512 2. Authorization to fill Vacant Position in Police Department File #48513 3. Authorization of Testing Candidates for Communication Specialist to Create an Eligibility List for Police Department File #48514 E. Approval of Contracts and Easements from $30,001 - $99,999 1. Contract with Schulte Supply, Inc. for the EZ Valve Equipment in an Amount not to Exceed $85,000.00 C16-163  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 1, 2016 ______________________________________________________________________________ 2. Contract with Vehicle Service Group, LLC for the purchase of One (1) new 4-column Portable lift with 72,000 lb. Capacity in an Amount not to Exceed $39,242.32 C16-162 3. Supplemental Agreement No. 1 with TWM, Inc. for Engineering Services for the 2015 Zumbehl Road Intersection Improvement Project in the Amount of $8,450.00 for a Total Contract Amount not to Exceed $38,434.22 C15-539 4. First Renewal contract with Gerstner Electric, Inc. for Streetlight Maintenance for the term of January 1, 2016 through December 31, 2016 in an Amount not to Exceed $70,000 C15-014 F. Preliminary Plats (none) G. Miscellaneous 1. Report of the City Clerk relative to Disposal of Various Records Pursuant to the Missouri Records Manual and State Records Retention Law (Police Department) File #48515 2. Report of the Court Administrator of Monies Collected and Deposited during the Month of January, 2016 File #48516 3. Report of the City Clerk relative to Disposal of Various Records Pursuant to the Missouri Records Manual And State Records Retention Law (Clerks Department) File #48515 4. Investment Report – January, 2016 File #48517 ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS Councilmember Jerry Reese announced the Prescription Drug Take Back Event will be held at the Police Department on Saturday, April 30, 2016. Mr. Reese further reported the Senior Citizen Advisory Commission will support/sponsor this event again this year. Chief McKinley reported there are new rules pertaining to this event and he will have this information in the City E-News letters. APPROVAL OF CLOSED MINUTES A motion was made by DAVE BECKERING to approve the following Closed Session minutes:  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI March 1, 2016 ______________________________________________________________________________ A. City Council Work Session of Tuesday, February 2, 2016, and following the required roll call vote in open session, the Council convened in closed session relative to legal actions, causes of action, or litigation (RSMo 610.021.1) and hiring, firing, disciplining or promoting of particular employees when information relating to the performance or merit of individual employees is discussed or recorded (RSMo 610.021.3) at 6:30 p.m. LAURIE FELDMAN seconded the motion. A roll call vote was taken, with the following results: “Aye”: Ohmes, Ohms, Reese, Stivison, West, Beckering, Besselman, Feldman, Hanneke and Herrmann. “Nay”: None. Absent: None. Motion passed. The Regular Council Meeting was adjourned at 7:47 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk Mary Ann Ohms, Presiding Officer