City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 17, 2017 ______________________________________________________________________________ The City Council convened in a Regular City Council Meeting on Tuesday, October 17, 2017, at 7:15 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council John Hanneke, presiding, and the Honorable Mayor Sally A. Faith and the Members of the Council present as follows: Dave Beckering, Tom Besselman, Bart Haberstroh, Rod Herrmann, Mary Ann Ohms, Vince Ratchford, Jerry Reese and Mary West. Absent: Bridget Ohmes. City Clerk Laura L. Whitehead was present and performed the duties of that office. File #48664 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. A motion was made by ROD HERRMANN to excuse the absence of Councilmember Bridget Ohmes. MARY WEST seconded the motion. All voted in favor, motion passed. REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS Presentation of Proclamation to John Dengler Tobacconist to congratulate them on Celebrating their 100th Anniversary The Honorable Mayor Sally A. Faith read a proclamation in recognition of John Dengler Tobacconist 100th Anniversary. Owners Larry and Laura Muench accepted the proclamation. Mrs. Muench thanked Mayor Faith and the Members of the Council for this recognition and gave a brief report on the history of the business. Appointment to Boards/Commissions/Committees A motion was made by DAVE BECKERING to approve the following appointments: Human Relations Commission Appointment of Alex Reichert for a 3-year term ending October 2020 Parks & Recreation Board Appointment of Patrick Caskey fulfilling a 3-year term ending May 2020 Planning & Zoning Commission Appointment of AuDriann Schroeder for a 4-year term ending October 2021 Senior Citizen Advisory Board Reappointment of Sandy Hershey for a 3-year term ending September 2020 Special Business District Board Reappointment of Randy Schilling for a 3-year term ending November 2020 Reappointment of Jean Dryden for a 3-year term ending November 2020  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 17, 2017 ______________________________________________________________________________ MARY ANN OHMS seconded the motion. A roll call vote was taken, with the following results: “Aye”: Besselman, Haberstroh, Hanneke, Herrmann, Ohms, Ratchford, Reese, West and Beckering. “Nay”: None. Absent: Ohmes. Motion passed. File #48661 Written and/or Verbal Messages from the Mayor The Honorable Mayor Sally A. Faith announced Sgt. Dan Gibbons of the C Platoon was selected as September’s Officer of the Month. The Honorable Mayor Sally A. Faith announced several upcoming events taking place in the City of Saint Charles. For information on “What’s Happening” in the City, visit www.discoverstcharles.com. PUBLIC COMMENT There were no speakers and/or public comments. RESOLUTIONS A Resolution Declaring Information Technology Equipment Surplus Property; Authorizing Disposal of the Equipment with Resale Value by Internet Auction; and Authorizing Recycling of the Equipment without Resale Value (Sponsor: John Hanneke) Passed “Aye”: Haberstroh, Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering and Besselman “Nay”: None Absent: Ohmes Approved by the Honorable Mayor on October 19, 2017 and is known as Resolution 17-038 A Resolution Declaring Furniture, Equipment and Office Supplies as Surplus Property And Authorizing Disposal by On-Line Auction Service GovDeals (Sponsor: John Hanneke) Passed “Aye”: Haberstroh, Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering and Besselman “Nay”: None Absent: Ohmes Approved by the Honorable Mayor on October 19, 2017 and is known as Resolution 17-039 A Resolution Declaring Retired Water Meters as Surplus Property and Authorizing Disposal by Recycling (Sponsor: John Hanneke) Passed “Aye”: Haberstroh, Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering and Besselman “Nay”: None Absent: Ohmes Approved by the Honorable Mayor on October 19, 2017 and is known as Resolution 17-040  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 17, 2017 ______________________________________________________________________________ A Resolution Declaring Vehicles and Equipment assigned to the Public Works Department as Surplus Property and Authorizing Disposal by Sale at Manheim Auto Auction or On-Line Auction Service GovDeals (Sponsor: John Hanneke) Passed “Aye”: Haberstroh, Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering and Besselman “Nay”: None Absent: Ohmes Approved by the Honorable Mayor on October 19, 2017 and is known as Resolution 17-041 A Resolution Authorizing Submittal for the Advancing Informal STEM Learning Grant Application to Receive Funding from the National Science Foundation for a Mobile Law Enforcement STEM Laboratory (Sponsors: Jerry Reese and John Hanneke) Passed “Aye”: Haberstroh, Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering and Besselman “Nay”: None Absent: Ohmes Approved by the Honorable Mayor on October 19, 2017 and is known as Resolution 17-041 BILLS FOR FINAL PASSAGE Bill 12289 (To be Held until the November 7, 2017 Regular City Council Meeting) An Ordinance Authorizing a Trash Receptacle and Enclosure License Agreement Between the City of St. Charles and 136 South, LLC for a Portion of the Right-of-Way of Unimproved Madison Street (Sponsors: Mary Ann Ohms and Tom Besselman) Councilmember Mary Ann Ohms reported Ms. Pitman has found a resolution to this matter and requested Council Bill 12289 be withdrawn from council consideration. File # 48765 Bill 12319 An Ordinance Authorizing a Fifth Amendment to the Intergovernmental Agreement with St. Charles County, Missouri for the Collection of Real and Personal Property Taxes, Neighborhood Improvement District Assessments and Water Line and Sewer Lateral Repair Fees (Sponsor: John Hanneke) Passed “Aye”: Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering, Besselman and Haberstroh “Nay”: None Absent: Ohmes Approved by the Honorable Mayor on October 19, 2017 and is known as Ordinance 17-213 Bill 12320 An Ordinance Authorizing a Memorandum of Understanding Between the City of Saint Charles and Saint Charles County for Participation in the Missouri Internet Crimes Against Children Task Force Program (Sponsor: John Hanneke)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 17, 2017 ______________________________________________________________________________ Passed “Aye”: Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering, Besselman and Haberstroh “Nay”: None Absent: Ohmes Approved by the Honorable Mayor on October 19, 2017 and is known as Ordinance 17-214 Bill 12321 An Ordinance Approving an Organized Crime Drug Enforcement Task Forces FY 2018 Agreement Between the Organized Crime Drug Enforcement Task Forces Program, Sponsored by the Homeland Security Investigations, and the City of St. Charles, Missouri for Participation in an Interdiction Initiative for the Period of October 1, 2017 Through September 30, 2018 and Authorizing the Mayor to Execute the Agreements (Sponsors: Jerry Reese and John Hanneke) Passed “Aye”: Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering, Besselman and Haberstroh “Nay”: None Absent: Ohmes Approved by the Honorable Mayor on October 19, 2017 and is known as Ordinance 17-215 Bill 12322 An Ordinance Finding and Declaring the Acquisition of Certain Land and Real Property Interests for the Cole Creek Bank Stabilization Project is Necessary for Municipal Purposes and Authorizing Acquisition of Said Land and Real Property Interests (Sponsors: Jerry Reese and Rod Herrmann) Passed “Aye”: Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering, Besselman and Haberstroh “Nay”: None Absent: Ohmes Approved by the Honorable Mayor on October 19, 2017 and is known as Ordinance 17-216 Bill 12323 An Ordinance Amending Section 215.1110 of the Code of Ordinances of the City of St. Charles, Missouri Pertaining to Fireworks (Sponsors: John Hanneke & Jerry Reese) Passed “Aye”: Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering, Besselman and Haberstroh “Nay”: None Absent: Ohmes Approved by the Honorable Mayor on October 19, 2017 and is known as Ordinance 17-217 Bill 12324 An Ordinance Declaring a 2009 Pierce Saber PUC Pumper Fire Truck Surplus Property and Authorizing Disposal by Trade-In; Authorizing the Lease-Purchase of a 2018 Pierce Dash CF Rescue Pumper through the HGAC Cooperative Purchasing Program from  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 17, 2017 ______________________________________________________________________________ Pierce Manufacturing Inc. for an Amount Not to Exceed $628,657.27; Authorizing a Lease - Purchase Agreement between the City of St. Charles, Missouri and PNC Equipment Finance, LLC; Authorizing a Three Party Agreement Among the City of St. Charles, Missouri, Pierce Manufacturing Inc. and PNC Equipment Finance, LLC; and Granting Continuing Authority to the Mayor (Sponsor: Jerry Reese) Passed “Aye”: Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering, Besselman and Haberstroh “Nay”: None Absent: Ohmes Approved by the Honorable Mayor on October 19, 2017 and is known as Ordinance 17-212 Bill 12325 An Ordinance Rezoning to City Zoning District “A” (Agricultural District) from County Zoning District “A” (Agricultural District) within the FW (Floodway District) and FF (Floodway Fringe District) Approximately 204.58 Acres of Land Known as Bangert Island (Sponsor: Vince Ratchford) Passed “Aye”: Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering, Besselman and Haberstroh “Nay”: None Absent: Ohmes Approved by the Honorable Mayor on October 19, 2017 and is known as Ordinance 17-218 Bill 12326 An Ordinance Authorizing the Vacation of a Utility Easement Located Within Springwell Village Subdivision (Sponsor: Jerry Reese) Passed “Aye”: Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering, Besselman and Haberstroh “Nay”: None Absent: Ohmes Approved by the Honorable Mayor on October 19, 2017 and is known as Ordinance 17-219 Bill 12327 An Ordinance Amending Section 400.550 of the Code of Ordinances Pertaining to Fences (Sponsor: John Hanneke) Passed “Aye”: Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering, Besselman and Haberstroh “Nay”: None Absent: Ohmes Approved by the Honorable Mayor on October 19, 2017 and is known as Ordinance 17-220  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 17, 2017 ______________________________________________________________________________ Bill 12328 An Ordinance Amending the Regulating Plan for the New Town at St. Charles by Removing a Tract of Land Consisting of Approximately 211.486 Acres Located at the Northeast Corner of The New Town at St. Charles West of the Intersection of Boschertown Road and Highway B (Sponsor: Rod Herrmann) Passed “Aye”: Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering, Besselman and Haberstroh “Nay”: None Absent: Ohmes Approved by the Honorable Mayor on October 19, 2017 and is known as Ordinance 17-221 Bill 12329 An Ordinance Rezoning to City Zoning District R-1E (Single-Family Residential District) from City Zoning District PD-MU (Planned Development-Mixed Use District) Approximately 67.724 Acres of Land Located West of the Intersection of Boschertown Road and Highway B (Sponsor: Rod Herrmann) Passed “Aye”: Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering, Besselman and Haberstroh “Nay”: None Absent: Ohmes Approved by the Honorable Mayor on October 19, 2017 and is known as Ordinance 17-222 Bill 12330 An Ordinance Rezoning to City Zoning District PD-R (Planned Development - Residential District) from City Zoning District R-1E (Single-Family Residential District) Approximately 67.724 Acres of Land Located West of the Intersection of Boschertown Road and Highway B; Approving the Preliminary Development Plan of Charlestown Place in Connection Therewith and Approving and Authorizing Execution of a Development Agreement (Sponsor: Rod Herrmann) Passed “Aye”: Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering, Besselman and Haberstroh “Nay”: None Absent: Ohmes Approved by the Honorable Mayor on October 19, 2017 and is known as Ordinance 17-223 Bill 12331 An Ordinance Amending Ordinance Number 16-269 by Amending Certain Revenue, Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2017 (Budget Amendment #12) (Sponsor: John Hanneke) Passed “Aye”: Hanneke, Herrmann, Ohms, Ratchford, Reese, West, Beckering, Besselman and Haberstroh “Nay”: None Absent: Ohmes  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 17, 2017 ______________________________________________________________________________ Approved by the Honorable Mayor on October 19, 2017 and is known as Ordinance 17-224 BILLS FOR INTRODUCTION The following council bills were introduced: Bill 12332 An Ordinance Authorizing the Mayor to Execute a Mutual Aid Contract for Fire Protection and Ambulance Assistance Between the City of St. Charles and the City of Webster Groves, Missouri (Sponsor: John Hanneke) Bill 12333 An Ordinance Authorizing a Memorandum of Understanding Between the Bureau of Alcohol, Tobacco, Firearms and Explosives and the City of Saint Charles Regarding the eTrace Internet Based Firearm Tracing Application (Sponsors: Jerry Reese and John Hanneke) Bill 12334 An Ordinance Authorizing a Contract with Madden Media, LLC for Providing the 2017- 2018 Digital Marketing Campaign for the Greater St. Charles Convention and Visitors Bureau in an Amount Not to Exceed $100,000.00 (Sponsor: John Hanneke) Bill 12335 An Ordinance Authorizing a First Amendment to the April 5, 2010 Convention Center Management Agreement among the City of St. Charles, the St. Charles County Convention and Sports Facilities Authority and Global Spectrum, LP (Sponsor: John Hanneke) Bill 12336 An Ordinance Amending Chapter 645 of the Code of Ordinances Pertaining to Horse- Drawn Carriages (Sponsor: John Hanneke) Bill 12337 An Ordinance Authorizing Reimbursement to the City of St. Peters, Missouri for the St. Peters – St. Charles Water Pipeline Project Joint Venture in an Amount Not to Exceed $150,000.00 (Sponsor: Rod Herrmann) Bill 12338 An Ordinance Authorizing Supplemental Agreement No. 2 to the Engineering Services Contract with Bax Engineering Company to Provide Additional Engineering Services for Preparation of Construction Plans for the First Capitol Drive Enhancement Project in an Amount of $22,900.00, for a Total Contract Amount Not to Exceed $138,291.68 (Sponsors: Mary Ann Ohms, Tom Besselman and Rod Herrmann)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 17, 2017 ______________________________________________________________________________ Bill 12339 An Ordinance Amending Ordinance No. 17-186 revising Exhibit A, the List of Persons Authorized for Use of Account and “Specimen Signatures,” adding Chris Wilson as a Group Sales Supervisor (Sponsor: John Hanneke) Bill 12340 An Ordinance Authorizing a Cooperative Cost Sharing Agreement Between the City of St. Charles and NT Home Builders, LLC for Street Concrete Enhancement in an Amount Not to Exceed $7,780.50 (Sponsor: Rod Herrmann) Bill 12341 An Ordinance Approving Costs of Certain Improvements; and Authorizing Payments from the Project Fund in Connection with Phase Three A Improvements of the Streets of St. Charles at Noah’s Ark Neighborhood Improvement District (Reimbursement No. 21) (Sponsor: Vince Ratchford) Bill 12342 An Ordinance Amending Section 510.290 of the Code of Ordinances of the City of St. Charles, Missouri Pertaining to Underground Stormwater Detention Facilities (Sponsor: Rod Herrmann) Bill 12343 An Ordinance Authorizing a Contract with Delta Dental to Provide the Mayor, City Council, All Full-Time Employees and Their Eligible Dependents, Eligible Retirees and Eligible Spouses With a Basic and Buy-Up Dental Program for the Period February 1, 2018 through January 31, 2019 in an Amount Not to Exceed $90,272.00 (Sponsor: John Hanneke) Bill 12344 An Ordinance Authorizing a Contract with Hartford Insurance Company to Provide Long Term Disability Insurance for Full-Time Employees for the Period February 1, 2018 through January 31, 2019 in an Amount Not to Exceed $80,000.00 (Sponsor: John Hanneke) Bill 12345 An Ordinance Authorizing a Contract with Hartford Insurance Company to Provide Group Term Life Insurance, Accidental Death and Dismemberment Insurance and Dependent Life Insurance for the City Council, Mayor and Full-Time Employees for the Period February 1, 2018 through January 31, 2019 in an Amount Not to Exceed $42,000 (Sponsor: John Hanneke)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 17, 2017 ______________________________________________________________________________ Bill 12346 An Ordinance Authorizing a Contract with Anthem (Blue Cross Blue Shield) to Provide a Self-Funded Medical Insurance and Prescription Drug Program to the Mayor, City Council, All Full-Time Employees and Their Eligible Dependents, Eligible Retirees and Their Eligible Spouses from February 1, 2018 Through January 31, 2019 in an Amount Not to Exceed $756,982.20 (Sponsor: John Hanneke) Bill 12347 An Ordinance Approving the Record Plat for The New Town at St. Charles Plat One-K, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann) Bill 12348 An Ordinance Repealing Ordinance 17-073 and Enacting a New Ordinance Approving the Record Plat for The New Town at St. Charles Plat Six-N, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann) ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION (none) CONSENT AGENDA Councilmember DAVE BECKERING removed Consent Agenda Item 10.G.5. A motion was made by JERRY REESE to approve the balance of the Consent Agenda. DAVE BECKERING seconded the motion. A roll call vote was taken with the following results: “Aye”: Herrmann, Ohms, Ratchford, Reese, West, Beckering, Besselman, Haberstroh and Hanneke. “Nay”: None. Absent: Ohmes. Motion passed. A. Approval of Council Minutes 1. Public Hearing of October 3, 2017 File #48766 2. Regular City Council Meeting of October 3, 2017 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes a. Council Work Session of September 26, 2017 File #48673 b. Street Committee Meeting of September 26, 2017 File #48672 2. Approval of Council Committee Motions/Actions/Recommendations a. Council Work Session of September 26, 2017 (none) b. Street Committee Meeting of September 26, 2017  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 17, 2017 ______________________________________________________________________________ i. motion to construct lighting improvements in the locations as presented to the Street Committee C. Receipt of Reports from Boards, Commissions, or Committees 1. Planning and Zoning Commission Meeting of August 28, 2017 File #48702 2. Board of Public Works Meeting of August 28, 2017 File #48701 3. Public Facilities Authority Board Meeting of December 20, 2016 File #48771 4. Public Facilities Authority Board Meeting of August 23, 2016 File #48771 5. Convention Center Oversight Subcommittee Meeting of August 7, 2017 File #48703 6. Digital Media Commission Meeting of February 1, 2017 File #48767 D. Receipt of Reports of the Director of Administration 1. Monthly Report on Requests for Intra-Departmental Transfer of Appropriations > $10,000 – September 2017 2. Authorization to Fill Vacant Position in Community Development (non- VRIP) File #48676 E. Approval of Contracts and Easements from $30,001 - $99,999 1. Contract with Madden Preprint Media, LLC for the 2017 MO Partner Co- op Advertising Package in an Amount not to exceed $32,400.00 C17-564 2. Contract with Leon Uniform Company, Inc. to Provide and Deliver Point Blank Guardian Carrier w/GNXIII Ballistics and Accessories to the City’s Fire Department in an Amount not to exceed $59,880.00 C17-560 3. Contract with Superion, LLC to Provide Annual Software Maintenance for its Computer Aided Dispatch (CAD) and Records Management System (RMS) Modules for the City’s Police Department in an Amount not to exceed $97,486.55 C17-562 4. Contract with Madden Preprint Media, LLC for Print Advertising in the 2017 Missouri Vacation Guide Fall/Winter; the 2018 Missouri Vacation Guide Spring/Summer; 2017 O-The Oprah Magazine – October – Midwest; and 2018 O-The Oprah Magazine – May – Midwest in an Amount not to exceed $55,324.71 C17-561  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 17, 2017 ______________________________________________________________________________ F. Preliminary Plats (none) G. Miscellaneous 1. Receipt of the Proposed Annual Budget for 2018 as Submitted by the Board of Directors of the West Clay Extension Community Improvement District File #48715 2. Report of the City Clerk Relative to Disposal of Various Records Pursuant to the Missouri Records Manual and State Records Retention Law (City Clerks Office) File #48668 3. Report of the Court Administrator of Monies Collected and Deposited during the Month of September 2017 4. September 2017 Investment Report 5. Approval to Initiate an Amendment to the Zoning Code to Prohibit Banquet Centers and Meeting Facilities as a Permitted Use, Conditional Use or Accessory Use in the South Main Preservation District Item removed from the Consent Agenda. 6. Contract with Hartford Insurance Company to Provide Voluntary Life and Voluntary Accidental Death and Dismemberment (AD&D) Insurance Coverage to the Council, Mayor and Full-Time Employees for the Period February 1, 2018 through January 31, 2019 File #48769 7. Contract with United Healthcare Specialty Benefits to Provide Vision Insurance for Full-Time Employees for the Period February 1, 2018 through January 31, 2019 File #48770 ITEMS REMOVED FROM CONSENT AGENDA Councilmember Dave Beckering voiced concerns regarding Consent Agenda Item 10.G.5 Approval to Initiate an Amendment to the Zoning Code to Prohibit Banquet Centers and Meeting Facilities as a Permitted Use, Conditional Use or Accessory Use in the South Main Preservation District and requested this matter be placed on a future Council Work Session agenda for discussion. ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS Councilmember Rod Herrmann thanked Officer Christopher Garrison for his assistance on a personal matter and thanked Fire Chief Craig Dodson and his crew for an excellent job at a recent home owner’s association meeting. APPROVAL OF CLOSED MINUTES (none)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 17, 2017 ______________________________________________________________________________ The Regular Council Meeting was adjourned at p.m. 7:47 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk John Hanneke, Presiding Officer