City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 16, 2018 ______________________________________________________________________________ The City Council convened in a Regular City Council Meeting on Tuesday, October 16 2018, at 7:00 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council John Hanneke, presiding, and the Honorable Mayor Sally A. Faith and Members of the Council present as follows: Dave Beckering, Tom Besselman, Bart Haberstroh, Rod Herrmann, Bridget Ohmes, Mary Ann Ohms, Vince Ratchford, Jerry Reese and Mary West. Absent: None. City Clerk Laura Whitehead was present and performed the duties of that office. File # 48782 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. PUBLIC HEARING The President of the Council John Hanneke announced that the Public Hearing would now be held. At the conclusion of the hearing, the Regular Session continued with the order of business: A. Case No. LL-2018-01. An Application for a Liquor License for Amanda Prouhert d/b/a Hampton Inn, located at 3720 West Clay Street (Ward 6) (RCA Attached) REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS Verbal Update Relative to Various Road Projects Director of Engineering provided a brief update on the following projects: First Capitol Drive Enhancement, Elm/Sibley Culvert Replacement, VMP Right Turn Lane into Regency and Truman Road Re-construction. Director Temme also announced the City received $5,000,000 cost sharing funds for the Muegge Road Project. Appointments to Boards/Commissions/Committees A motion was made by DAVE BECKERING to approve the following appointments: Plaza at Noah’s Ark Community Improvement District: Appointment of Michael C. Owens to fulfill a term ending May 1, 2021 BRIDGET OHMES seconded the motion. A roll call vote was taken with the following results: “Aye”: Haberstroh, Hanneke, Herrmann, Ohmes, Ohms, Ratchford, Reese, West, Beckering and Besselman. “Nay”: None. Absent: None. Motion passed. File #48783 Written and/or Verbal Messages from Mayor Sally A. Faith The Honorable Mayor Sally A. Faith announced the Saint Charles Convention Center is hosting the Strongman Corporation Nationals on October 27-28, 2018. PUBLIC COMMENT There were no public comments.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 16, 2018 ______________________________________________________________________________ RESOLUTIONS A Resolution of the City Council of the City of Saint Charles, Missouri Accepting a Proposal for Underwriting; Selecting Commerce Bank as Underwriter in Connection with the Proposed Issuance by the City of Its Neighborhood Improvement District Limited General Obligation Bonds (New Town at St. Charles Neighborhood Improvement District Infrastructure Project - Phase Five Improvements) Series 2018; and Acknowledging Certain Disclosures Pursuant to MSRB Rule G-17 (Sponsor: Rod Herrmann) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Ratchford, Reese, West, Beckering, Besselman and Haberstroh “Nay”: None Absent: None Approved by the Honorable Mayor on October 16, 2018 and is known as Resolution 18-045 A Resolution Authorizing Submittal for the Advancing Informal STEM Learning Grant Application to Receive Funding from the National Science Foundation for a Mobile Law Enforcement STEM Laboratory (Sponsors: Jerry Reese and John Hanneke) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Ratchford, Reese, West, Beckering, Besselman and Haberstroh “Nay”: None Absent: None Approved by the Honorable Mayor on October 17, 2018 and is known as Resolution 18-046 A Resolution Approving a Project to be Financed by the Industrial Development Authority of St. Charles County, Missouri (Sponsor: Rod Herrmann) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Ratchford, Reese, West, Beckering, Besselman and Haberstroh “Nay”: None Absent: None Approved by the Honorable Mayor on October 17, 2018 and is known as Resolution 18-047 BILLS FOR FINAL PASSAGE Bill 12547 (To Be Withdrawn) An Ordinance Amending Section 600.020 of the Code of Ordinances to Prohibit Disposal of Intoxicating Liquor During Certain Hours in the Historic Downtown District (Sponsors: Dave Beckering, Mary West and Bart Haberstroh) A motion was made by DAVE BECKERING to withdraw Council Bill 12547. MARY WEST seconded the motion. All voted in favor, motion passed. File #48863  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 16, 2018 ______________________________________________________________________________ Bill 12647 An Ordinance Authorizing Amendment Number 2 to the Second Renewal Contract with Schreiter Ready-Mix & Materials, Inc. for Ready Mix Concrete Supply Services for the Period of January 1, 2018 through December 31, 2018 in an Amount of $10,000 for a Total Amount Not to Exceed $152,000 (Sponsor: Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Ratchford, Reese, West, Beckering, Besselman, Haberstroh and Hanneke “Nay”: None Absent: None Approved by the Honorable Mayor on October 17, 2018 and is known as Ordinance 18-226 Bill 12648 An Ordinance Authorizing a Change Order Number 1 to the Contract with Unnerstall Contracting Company, LLC for the Second Street Water Main Replacement Project in an Amount of $79,728.00 for a Total Not to Exceed Amount of $604,091.00 (Sponsors: Tom Besselman and Rod Herrmann) Passed “Aye”: Herrmann, Ohmes, Ohms, Ratchford, Reese, West, Beckering, Besselman, Haberstroh and Hanneke “Nay”: None Absent: None Approved by the Honorable Mayor on October 17, 2018 and is known as Ordinance 18-227 Bill 12649 An Ordinance Amending Ordinance Number 17-272 by Amending Certain Revenue, Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2018 (Budget Amendment #12) (Sponsor: John Hanneke) Passed “Aye”: Herrmann, Ohmes, Ohms, Ratchford, Reese, West, Beckering, Besselman, Haberstroh and Hanneke “Nay”: None Absent: None Approved by the Honorable Mayor on October 17, 2018 and is known as Ordinance 18-228 Bill 12650 An Ordinance Approving the Record Plat for The Villages at Sandfort Farm Plat One, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Jerry Reese) Passed “Aye”: Herrmann, Ohmes, Ohms, Ratchford, Reese, West, Beckering, Besselman, Haberstroh and Hanneke “Nay”: None Absent: None Approved by the Honorable Mayor on October 17, 2018 and is known as Ordinance 18-229  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 16, 2018 ______________________________________________________________________________ Bill 12651 An Ordinance Rezoning to City Zoning District CBD (Central Business District) within the EHP (Extended Historic Preservation District) from City Zoning District C-2 (General Business District) within the EHP (Extended Historic Preservation District) an Approximate 0.172 Acre Tract of Land with an Address of 708 First Capitol Drive (Sponsor: Mary Ann Ohms) Passed “Aye”: Herrmann, Ohmes, Ohms, Ratchford, Reese, West, Beckering, Besselman, Haberstroh and Hanneke “Nay”: None Absent: None Approved by the Honorable Mayor on October 17, 2018 and is known as Ordinance 18-230 Bill 12652 (Supplemental RCA Attached) An Ordinance Amending Chapter 400 of the Code of Ordinances by Amending Section 400.050 Pertaining to Zoning Code Definitions; Section 400.110 Pertaining to the Location and Number of Buildings on a Lot; Section 400.530 Pertaining to Accessory Buildings; Section 400.620 Pertaining to Setback Requirements for Decks and Porches; and Section 400.790 Pertaining to Non-Conforming Use Permits (Sponsor: John Hanneke) Passed “Aye”: Herrmann, Ohmes, Ohms, Ratchford, Reese, West, Beckering, Besselman, Haberstroh and Hanneke “Nay”: None Absent: None Approved by the Honorable Mayor on October 17, 2018 and is known as Ordinance 18-231 BILLS FOR INTRODUCTION The following council bills were introduced: Bill 12653 An Ordinance Declaring Real Property Located at 370 North Drive Surplus and Authorizing Disposal by Sale to Robert Wyhs for the Sale Price of $150,000 and as Part of a Like-Kind Exchange Authorizing the Purchase of Real Property Located at 1602 Old South River Road from Robert Whys for the Sale Price of $150,000 with Closing Costs Not To Exceed $3,700 and Granting the Mayor Continuing Authority to Execute Documents Necessary to Carry Out the Intent of this Ordinance (Sponsor: Vince Ratchford) Bill 12654 An Ordinance Amending Schedule III, Table III-A of Chapter 350 of the Code of Ordinances by Establishing Parking Restrictions on the West Side of South Riverside Drive (Sponsors: Bridget Ohmes, Rod Herrmann, Tom Besselman, Dave Beckering and Vince Ratchford)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 16, 2018 ______________________________________________________________________________ Bill 12655 An Ordinance Authorizing Change Order Number 1 to the Contract with Gerstner Electric, Inc. for Annual Streetlight and Traffic Signal Maintenance and Repair Services in an Amount of $20,000.00, for a Total Amount Not to Exceed $116,000.00 (Sponsor: John Hanneke) Bill 12656 An Ordinance Repealing Ordinance 18-150 and Enacting a New Ordinance Vacating Right-of-Way of a Portion of Old Friedens Road Near its Intersection with Fairgrounds Road Consisting of Approximately 30,258 Square Feet (Sponsor: Vince Ratchford) Bill 12657 An Ordinance Vacating Right-of-Way Rights Only of Schattdecor Drive, as Recorded in Fountain Lakes Commerce Center Plat Number 7, Plat Book 45, Page 335-337 (Sponsor: Rod Herrmann) Bill 12658 An Ordinance Authorizing and Directing the Issuance, Sale and Delivery of Not to Exceed $5,200,000 Aggregate Principal Amount of Neighborhood Improvement District Limited General Obligation Bonds (New Town At St. Charles – Phase Five Improvements), Series 2018; Prescribing the Form and Details of the Bonds; Providing for the Levy and Collection of Annual Assessments for the Purpose of Paying the Principal of and Interest on the Bonds as They Become Due; and Authorizing Certain Other Documents and Actions in Connection Therewith (Sponsor: Rod Herrmann) ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION Discussion Relative to Scheduling the 1st Regular Council Meeting in January 2019 (referred by City Clerk Laura Whitehead) (RCA Attached) A motion was made by DAVE BECKERING to schedule the first Regular City Council Meeting in January 219 on January 8, 2019 due to January 1, 2019 being a recognized holiday for the City of Saint Charles, Missouri. BRIDGET OHMES seconded the motion. A roll call vote was taken with the following results: “Aye”: Ohmes, Ohms, Ratchford, Reese, West, Beckering, Besselman, Haberstroh, Hanneke and Herrmann. “Nay”: None. Absent: None. Motion passed. File #48864 CONSENT AGENDA A motion was made by DAVE BECKERING to approve the Consent Agenda. ROD HERRMANN seconded the motion. A roll call vote was taken with the following results: “Aye”: Ohms, Ratchford, Reese, West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann and Ohmes. “Nay”: None. Absent: None. Motion passed. A. Approval of Council Minutes 1. Regular City Council Meeting of October 2, 2018  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 16, 2018 ______________________________________________________________________________ 2. Public Hearing of October 2, 2018 File #48865 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes a. Joint City Council & Parks Board Meeting of October 2, 2018 File #48790 b. Street Committee Meeting of October 9, 2018 File #48791 2. Approval of Council Committee Motions/Actions/Recommendations a. Joint City Council & Parks Board Meeting of October 2, 2018 (none) b. Street Committee Meeting of October 9, 2018 i. Motion to remove 2 on-street parking spaces on the west side of South Riverside Drive and establish this boundary as no-parking starting at 828 feet and ending at 894 feet north from the northern curbline of Boone’s Lick Road and creating 4 additional on-street parking spaces along the west side of South Riverside Drive starting at 697 feet and ending at 778 feet south from the southern curbline of First Capitol Drive. Motion passed. C. Receipt of Reports from Boards, Commissions, or Committees 1. Special Business District Advisory Board Meeting of September 6, 2018 File #48799 2. Economic Development Commission Meeting of August 2, 2018 File #48798 3. Citizens with Disabilities Advisory Board Meeting of August 22, 2018 File #48808 4. Human Relations Commission Meeting of July 19, 2018 File #48806 D. Receipt of Reports of the Director of Administration 1. Monthly Report on Requests for Intra-Departmental Transfer of Appropriations > $10,000 – September, 2018 E. Approval of Contracts and Easements from $30,001 - $99,999 1. Amendment No. 3 to the Agreement for Relocation Expenses of Plaza Sales and Services for Moving Cost, Reinstallation Cost and Re- Establishment Expenses for the Purchase and Relocation of the Owner of 2408 West Clay for the West Clay Rehabilitation East Improvements Project in the Amount Not to Exceed $56,053.33  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 16, 2018 ______________________________________________________________________________ C18-137 F. Preliminary Plats (none) G. Miscellaneous 1. Report of the City Clerk Relative to Disposal of Records Pursuant to the Missouri Records Manual and State Records Retention Law (Clerks Office) File #48787 2. Report of the City Clerk Relative to Disposal of Records Pursuant to the Missouri Records Manual and State Records Retention Law (Finance) File #48787 3. Receipt of the Proposed Annual Budget for 2019 as Submitted by the Board of Directors of the West Clay Extension Community Improvement District File #48788 4. Verification of City Clerk Relative to Receipt of the Petition to the City of Saint Charles, Missouri to Establish the 501 South Main Street Community Improvement District File #48866 5. Request for Funding from Council Directives File #48867 ITEMS REMOVED FROM THE CONSENT AGENDA There were no items removed from the Consent Agenda. ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS There were no announcements from the Councilmembers. EMERGENCY ORDINANCES (none) TABLED BILLS (none) APPROVAL OF CLOSED MINUTES A motion was made by DAVE BECKERING to approve the following closed session minutes: A. Council Work Session of September 25, 2018 relative to legal actions, causes of action, or litigation (RSMo 610.021.1) and leasing, purchase or sale of real estate where public knowledge of the transaction might adversely affect the legal consideration therefor (RSMo 610.021.2) B. Joint City Council & Park Board Meeting of October 2, 2018 relative to legal actions, causes of action, or litigation (RSMo 610.021.1), leasing, purchase or sale of real estate where public knowledge of the transaction might adversely affect  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI October 16, 2018 ______________________________________________________________________________ the legal consideration therefor (RSMo 610.021.2) and sealed proposals and related documents or any documents related to a negotiated contract (RSMo 610.021.12) C. Regular City Council Meeting of October 2, 2018 relative to legal actions, causes of action, or litigation (RSMo 610.021.1), leasing, purchase or sale of real estate where public knowledge of the transaction might adversely affect the legal consideration therefor (RSMo 610.021.2) and sealed proposals and related documents or any documents related to a negotiated contract (RSMo 610.021.12) BRIDGET OHMES seconded the motion. A roll call vote was taken with the following results: “Aye”: Ratchford, Reese, West, Beckering, Besselman, Haberstroh, Hanneke, Herrmann, Ohmes and Ohms. “Nay”: None. Absent: None. Motion passed. The Regular Council Meeting adjourned at 7:17 p.m. ____________________________ Date Approved ______________________________ _________________________________ City Clerk John Hanneke, Presiding Officer