Convention Center Oversight Subcommittee

AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES February 1, 2016 – 4:00 p.m. One Convention Center Plaza, Board Room St. Charles, Missouri To: Subcommittee Members Tom Wapelhorst – CSA/Chairman Mayor Sally Faith – SCCC/Vice Chairman Fred Dyer – CSA Laurie Feldman – St. Charles City Council John Hanneke - St. Charles City Council Jerry Reese - St. Charles City Council John Scherr - CSA Ron Stivison - St. Charles City Council Paul Woody - CSA 1. Call to Order/Roll Call (Tom Wapelhorst) 2. Introduction of new Oversight Board Members (Tom Wapelhorst) John Scherr Paul Woody 3. Approve Minutes of December 7, 2015 Meeting (open only) (Tom Wapelhorst) 4. Embassy Suites Report (Tim Levin) 5. Convention and Visitors Bureau Report (Joe Ward) 6. Convention Center Joint Account Report Review (Gina Jarvis) 7. Convention Center New Frontier Bank Accounts - Authorized Signers Change (Amy Dunning) (Due to changes of commissioners at the Authority, and personnel with the City and the Center, new signature cards are required at New Frontier Bank. The board will be asked who they would like the authorized signers to be on all accounts. Currently: Tom Wapelhorst and Joe McCulloch from the Authority, Mayor Faith and Kelley Vaughn from the City, and Shura Garnett and Amy Dunning from the Center.) 8. Capital Expenditures a. Approve Amended 2015 Capital Replacement Schedule (Amy Dunning) b. Approve Amended 2016 Capital Replacement Schedule (Amy Dunning) c. Approve 2015 Capital Expenditure Reimbursement (Amy Dunning) d. Capital Expenditures Purchases (Neil Sandage) i. Painting and Wallpaper Projects (Budgeted Amount: $75,000) (Approval is being asked to bid paint in lieu of wallpaper replacement where needed.) i i. Upper Level Flooring (Budget Amount: $75,000) (Direction is being asked regarding how to bid flooring replacement, wood vs tile, in GBR D pre-function space as previously discussed, but with cost differences being presented.) Posted: Thursday, January 28, 2016 – 5:00 pm - ksh Page 1  AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES February 1, 2016 – 4:00 p.m. One Convention Center Plaza, Board Room St. Charles, Missouri 9. Towing Company Contract Update (Neil Sandage) 10. St. Charles Convention Center Parking Lot Rehabilitation Project has been awarded an “Excellence in Paving” award being named the best Portland Cement Concrete Overlay Parking Area Paving Project completed in the State of Missouri in 2015 (Neil Sandage) 11. Buy Down Fund Report & Bank Account Update (Katie Conoyer) 12. Center Email Change Update (Al Beltranena) (As per the decision at the 12-7-15 Oversight meeting, a task force group was formed and met regarding the proposed email address change at the Center. (See attached letter.) A response was received from Comcast Spectacor. (See attached letter.) 13. Operations/Marketing Report (Al Beltranena) 14. 1185 Veterans Memorial Property Rezone/Annex into the City (Michael Valenti/Robert Guinness) 15. Next Meeting Date – Monday, April 4, 2016 (To be held in the Convention Center Conference Room in lieu of the Board Room) 16. Adjourn Posted: Thursday, January 28, 2016 – 5:00 pm - ksh Page 2