Convention Center Oversight Subcommittee

AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES April 4, 2016 – 4:00 p.m. One Convention Center Plaza, York Conference Rm. 2304 St. Charles, Missouri To: Subcommittee Members Tom Wapelhorst – CSA/Chairman Mayor Sally Faith – SCCC/Vice Chairman Fred Dyer – CSA Laurie Feldman – St. Charles City Council John Hanneke - St. Charles City Council Jerry Reese - St. Charles City Council John Scherr - CSA Ron Stivison - St. Charles City Council Paul Woody – CSA 1. Call to Order/Roll Call (Tom Wapelhorst) 2. SCCC 2015 Audit Review (Amy Dunning, Spectra) (Kerber, Eck & Braeckel will present a summary of the results of the Center’s year ended December 31, 2015 audit, see report.) Action: Motion to approve. (Roll call vote) 3. Approve Minutes of February 1, 2016 Meeting (open only) (Tom Wapelhorst) Action: Motion to approve. (Voice vote) 4. Embassy Suites Report (Tim Levin, G.M. Embassy Suites) Action: Report only. 5. Convention and Visitors Bureau Report (Joe Ward, CVB Director) Action: Report only. 6. Convention Center Joint Account Report (Gina Jarvis, City Finance Director) Action: Report only. 7. 1185 Veterans Memorial Expense Reimbursement (Diane Tocco, Authority Admin) (Approval is being asked to allow reimbursement from the Enterprise joint account for expenses incurred by the Authority or the City { insurance expense only from the City} for maintaining the acquired 1185 Veterans Memorial property. If approved, requests will be brought forward for reimbursement twice per calendar year, with detailed expenses provided. See attached sample. No reimbursements are being requested at this time.) Action: Motion to approve. (Voice vote) Page 1  AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES April 4, 2016 – 4:00 p.m. One Convention Center Plaza, York Conference Rm. 2304 St. Charles, Missouri 8. Spectra: A. Capital Replacement Schedule Presentation i. Approve Amended 2016 Capital Replacement Schedule (Amy Dunning) (With a review of the 5-year Capital Budget some line items were re-evaluated and cost savings are being brought forward.) Action: Motion to approve. (Voice vote) ii. Capital Expenditures Purchases (Neil Sandage) a) Line Item-External Building Repairs (Budgeted Amount: $75,000) (Approval is being asked to move forward with the work with recommended selection of contractors, per attached.) Action: Motion to approve. (Voice vote) b) Line Item-Parking Lot Repairs (Budgeted Amount: $30,000) (Approval is being asked to move forward with the work with recommended selection of contractors, per attached.) Action: Motion to approve. (Voice vote) B. Fairgrounds Road Construction/Median Removal (Neil Sandage) (With the Fairgrounds Road construction, MoDOT has removed a section of the median to accommodate a left turn lane/entrance into Crackel Barrel from Fairgrounds Road. MoDOT’s budget does not include total removal of the median. Neil feels the remaining median presents a hazard to Center traffic and is asking if total removal should be considered.) Action: Report (with possible decision regarding action). C. Buy Down Fund Report & Bank Account Update (Katie Conoyer) Action: Report only. D. Operations/Marketing Report (Al Beltranena) Action: Report only. 9. Next Meeting Date – Monday, June 6, 2016 (To be held at St. Charles City Hall, 4th Floor, Conference Room A.) 10. Adjourn Posted: Thursday, March 31, 2016 – 5:00 pm - ksh Page 2