Convention Center Oversight Subcommittee

AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES October 3, 2016 – 4:00 p.m. St. Charles Convention Center, One Convention Center Plaza, Board Room St. Charles, Missouri To: Subcommittee Members Tom Wapelhorst – CSA/Chairman Mayor Sally Faith – SCCC/Vice Chairman Fred Dyer – CSA Laurie Feldman – St. Charles City Council John Hanneke - St. Charles City Council Jerry Reese - St. Charles City Council John Scherr - CSA Ron Stivison - St. Charles City Council Paul Woody – CSA 1. Call to Order/Roll Call (Tom Wapelhorst) 2. Approve the Minutes of August 1, 2016 (open and closed) Meeting (Tom Wapelhorst) Action: Motion to approve. (Voice vote) 3. New Buy-Down Parameters, Audit and Form Updates (Joe Ward/Al Beltranena) (With agreement for this report from Tim Lewin (absent from this meeting) this presentation will outline the new buy-down parameters, audit and form updates approved at a meeting with all parties involved. Action: Report only. 4. Convention and Visitors Bureau Report (Joe Ward, CVB Director) Action: Report only. 5. Convention Center Joint Account Report (Diane Tocco, in Gina Jarvis’ absence) Action: Report only. 6. Spectra: A. Buy Down Fund Report & Bank Account Update (Katie Conoyer) Action: Report only. B. 2016 Capital Replacement Schedule Update (Amy Dunning) Action: Report only. C. Review/Approve Spectra’s 2017 Operating & 5-Yr Capital Budgets (Amy Dunning) (Presentation of the 2017 Center budgets for review and questions with possible approval.) Action: Report with possible approval. Page 1  AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES October 3, 2016 – 4:00 p.m. St. Charles Convention Center, One Convention Center Plaza, Board Room St. Charles, Missouri Spectra: - continued D. Operations/Marketing Report (Al Beltranena) Action: Report only. 7. Closed Session – A vote will be taken to close part of this meeting pursuant to RSMo. §610.021 for the purpose of discussing the following: a. Legal actions, causes of action or litigation involving a public government body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys. RSMo. §610.021(1) b. Leasing, purchase or sale of real estate by a public governmental body where public knowledge of the transaction might adversely affect the legal consideration therefor. However, any minutes, vote or public record approving a contract relating to the leasing, purchase or sale of real estate by a public governmental body shall be made public within seventy-two hours after execution of the lease, purchase or sale of the real estate. RSMo. §610.021(2) c. Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected. RSMo. §610.021(12) d. Records which are protected from disclosure by law. RSMo. §610.021(14) 8. Next Meeting Date – Regular Meeting: Monday, December 5, 2016 9. Adjourn Posted: Friday, September 30, 2016 – 4:00 pm - ksh Page 2