Convention Center Oversight Subcommittee

AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES August 7, 2017 – 4:00 p.m. St. Charles Convention Center, One Convention Center Plaza, Board Room St. Charles, Missouri To: Subcommittee Members Tom Wapelhorst – CSA/Chairman Mayor Sally Faith – SCCC/Vice Chairman Dave Beckering – St. Charles City Council Fred Dyer – CSA Bart Haberstroh – St. Charles City Council John Hanneke - St. Charles City Council Jerry Reese - St. Charles City Council John Scherr - CSA Paul Woody – CSA 1. Call to Order/Roll Call (Tom Wapelhorst) 2. Approve Minutes of Meetings (open) of June 5, 2017 & July 13, 2017 (Tom Wapelhorst) Action: Motion to approve. (Voice vote) 3. Embassy {H.Q. Hammons} Bankruptcy and Contract Loss Update (Robert Guinness) (An update as requested from the prior meeting.) Action: Report only. 4. Embassy Suites Report (Tim Levin) Action: Report only. 5. Convention and Visitors Bureau Report (Joe Ward) Action: Report only. 6. Convention Center Joint Account Report (Gina Jarvis, City Finance Director) Action: Report only. 7. Convention Center Joint Account Allocation to Sub-Accounts 2nd Qtr Report & Center Financial Report Distributions (Diane Tocco) (A quarterly review of the allocation to sub-accounts and a question regarding monthly Center financial distributions.) Action: Report only. 8. Spectra: A. 2016-17 Capital (Amy Dunning/Neil Sandage) i. 2016 Capital Replacement Schedule Update (Amy Dunning) (Update of 2016 schedule to date.) Action: Report only. Page 1  AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES August 7, 2017 – 4:00 p.m. St. Charles Convention Center, One Convention Center Plaza, Board Room St. Charles, Missouri 8. Spectra: - continued ii. 2017 Capital Replacement Schedule Update (Amy Dunning) (Update of 2017 schedule to date.) Action: Report only. iii. Capital Expenditure Approval (Neil Sandage) Line Item – External Building Repairs (Budgeted Amount: $50,000) (Approval is being asked to move forward with the work with recommended selection of contractor per attached.) Action: Motion to approve. (Voice Vote) B. Buy Down Fund Report & Bank Account Update (Katie Conoyer) Action: Report only. C. Operations/Marketing Report (Al Beltranena) Action: Report only. 9. Convention Center Feasibility & Hotel Studies Update (Larry Dobrosky, Rob Guinness, Steve Powell, Joe Ward, Michael Valenti) (Update of progress of the studies.) Action: Report only. 10. Closed Session – A vote will be taken to close part of this meeting pursuant to RSMo. §610.021 for the purpose of discussing the following: A. Legal actions, causes of action or litigation involving a public government body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys. RSMo. §610.021(1) B. Leasing, purchase or sale of real estate by a public governmental body where public knowledge of the transaction might adversely affect the legal consideration therefor. However, any minutes, vote or public record approving a contract relating to the leasing, purchase or sale of real estate by a public governmental body shall be made public within seventy-two hours after execution of the lease, purchase or sale of the real estate. RSMo. §610.021(2) C. Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected. RSMo. §610.021(12) D. Records which are protected from disclosure by law. RSMo. §610.021(14) 11. Next Meeting Date –Special Meeting: Tuesday, September 5, 2017 (SCCC Board Room) 12. Adjourn Posted at the St. Charles Convention Center: August 4, 2017 10:00 a.m. Posted at St. Charles City Hall: August 4, 2017 @ 4:00 p.m. - ksh Page 2