Convention Center Oversight Subcommittee

AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES April 2, 2018 – 4:00 PM St. Charles Convention Center, One Convention Center Plaza, Board Room St. Charles, Missouri To: Subcommittee Members Tom Wapelhorst – CSA/Chairman Mayor Sally Faith – SCCC/Vice Chairman Dave Beckering – St. Charles City Council Fred Dyer – CSA Bart Haberstroh – St. Charles City Council John Hanneke - St. Charles City Council Jerry Reese - St. Charles City Council John Scherr - CSA Paul Woody – CSA 1. Call to Order/Roll Call (Tom Wapelhorst) 2. SCCC 2017 Audit Review (Amy Dunning) (Kerber, Eck & Braeckel will present a summary of the results of the Center’s year ended December 31, 2017 audit, see report.) Action: Review with possible Motion to Approve. (Voice Vote) 3. Approve Meeting Minutes (open & closed) of March 5, 2018 (Tom Wapelhorst) Action: Motion to Approve. (Voice Vote) 4. Embassy Suites Report (Tim Levin, G.M. Embassy Suites) (10 Things to Know About Embassy Suites-Interactive Presentation) Action: Report only. 5. Convention and Visitors Bureau Report (Joe Ward) Action: Report only. 6. Convention Center Joint Account Report (Val Berge) Action: Report only. 7. Spectra: A. 2016-17 Capital i. 2017 Capital Replacement Schedule Update (Amy Dunning) (Update of 2017 schedule to date.) Action: Report only. ii. 2018 Capital Replacement Schedule Update (Amy Dunning) (Update of 2018 schedule to date.) Action: Report only. iii. 2018 Capital Expenditure Additional Budget Request (Neil Sandage) (Approval is requested for 3 sets of walk-thru Metal Detectors – please see handout 7Aiii attached.) Action: Motion to Approve. (Voice Vote) Page 1  AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES April 2, 2018 – 4:00 PM St. Charles Convention Center, One Convention Center Plaza, Board Room St. Charles, Missouri 7. Spectra - continued: B. Buy Down Fund Report & Bank Account Update (Amy Dunning) Action: Report only. C. Operations/Marketing Report (Al Beltranena) Action: Report only. 8. Convention Center Expansion Financial Feasibility Update (Work Group Committee) (Update of development/financial strategy companies third party assistance plan(s) – if needed.) Action: Report only. Closed Session (if needed) – A vote will be taken to close part of this meeting pursuant to RSMo. §610.021 for the purpose of discussing the following: A. Legal actions, causes of action or litigation involving a public government body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys. RSMo. §610.021(1) B. Leasing, purchase or sale of real estate by a public governmental body where public knowledge of the transaction might adversely affect the legal consideration therefor. However, any minutes, vote or public record approving a contract relating to the leasing, purchase or sale of real estate by a public governmental body shall be made public within seventy-two hours after execution of the lease, purchase or sale of the real estate. RSMo. §610.021(2) C. Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected. RSMo. §610.021(12) 9. Next Meeting Date –Special Meeting: Monday, May 7, 2018 (St. Charles City Hall – Conference Room A) 10. Adjourn Posted at the St. Charles Convention Center: March 30, 2018 10:00 a.m. Posted at St. Charles City Hall: March 30, 2018 @ 4:00 p.m. Page 2