Convention Center Oversight Subcommittee

AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES June 4, 2018 – 4:00 PM St. Charles City Hall, 200 N. 2nd St., St. Charles, Missouri 63301 Conference Room A To: Subcommittee Members Tom Wapelhorst – CSA/Chairman Mayor Sally Faith – SCCC/Vice Chairman Dave Beckering – St. Charles City Council Fred Dyer – CSA Bart Haberstroh – St. Charles City Council John Hanneke - St. Charles City Council Jerry Reese - St. Charles City Council John Scherr - CSA Paul Woody – CSA 1. Call to Order/Roll Call (Tom Wapelhorst) 2. Approve Meeting Minutes (open & closed) of May 7, 2018 (Tom Wapelhorst) Action: Motion to Approve. (Voice Vote) 3. Embassy Suites Report (Tim Levin, G.M. Embassy Suites) (Acquisition and new ownership information.) Action: Report only. 4. Convention and Visitors Bureau Report (Joe Ward) Action: Report only. 5. Convention Center Joint Account Report (Gina Jarvis) Action: Report only. 6. Convention Center Allocation to Sub-Account through April 2018 (Diane Tocco) Action: Report only. 7. Convention Center Parking Lot Issues (Paul Woody) (Mr. Woody was contacted by a neighboring resident regarding parking and any proposed expansion of the Center and would like to inform the committee.) Action: Report only. 8. Welcome and Introduction of Tennille Wanner, Director of Sales & Marketing (Al Beltranena) Action: Report only. 9. Spectra: A. 2017-18 Capital i. 2017 Capital Replacement Schedule Update (Amy Dunning) (Update of 2017 schedule to date.) Action: Report only. Page 1  AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES June 4, 2018 – 4:00 PM St. Charles City Hall, 200 N. 2nd St., St. Charles, Missouri 63301 Conference Room A 9. Spectra – continued: A. 2017-18 Capital - continued ii. 2018 Capital Replacement Schedule Update (Amy Dunning) (Update of 2018 schedule to date.) Action: Report only. B. Buy Down Fund Report & Bank Account Update (Tennille Wanner/Amy Dunning) Action: Report only. C. Food and Beverage Survey Scores/Revenue History (Al Beltranena) Action: Report only. D. Operations/Marketing Report (Al Beltranena) Action: Report only. 10. Spectra Contract Negotiations (Shura Garnett/Al Beltranena) (Permission to start negotiations on a new contract with investment.) Action: Report only. 11. Convention Center Expansion Financial Feasibility Update (Work Group Committee) (Update of development/financial strategy companies third party assistance plan(s) – if needed.) Action: Report only. Closed Session (if needed) – A vote will be taken to close part of this meeting pursuant to RSMo. §610.021 for the purpose of discussing the following: a. Legal actions, causes of action or litigation involving a public government body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys. RSMo. §610.021(1) b. Leasing, purchase or sale of real estate by a public governmental body where public knowledge of the transaction might adversely affect the legal consideration therefor. However, any minutes, vote or public record approving a contract relating to the leasing, purchase or sale of real estate by a public governmental body shall be made public within seventy-two hours after execution of the lease, purchase or sale of the real estate. RSMo. §610.021(2) c. Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected. RSMo. §610.021(12) d. Records which are protected from disclosure by law. RSMo. §610.021(14) 12. Next Meeting Date –Special Meeting: Monday, July 2, 2018 (St. Charles Convention Center – Board Room) 13. Adjourn Posted at the St. Charles Convention Center: June 1, 2018 10:00 a.m. Posted at St. Charles City Hall June 1, 2018 @ 4:00 p.m. - ksh Page 2