Convention Center Oversight Subcommittee

AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES October 1, 2018 – 4:00 PM St. Charles Convention Center, Board Room, One Convention Center Plaza, St. Charles, Missouri 63303 To: Subcommittee Members Tom Wapelhorst – CSA/Chairman Mayor Sally Faith – SCCC/Vice Chairman Dave Beckering – St. Charles City Council Fred Dyer – CSA Bart Haberstroh – St. Charles City Council John Hanneke - St. Charles City Council Jerry Reese - St. Charles City Council John Scherr - CSA Paul Woody – CSA 1. Call to Order/Roll Call (Tom Wapelhorst) 2. Approve Meeting Minutes (open & closed) of July 24 & August 6, 2018 (Tom Wapelhorst) Action: Motion to Approve. (Voice Vote) 3. Embassy Suites Report (Tim Lewin, G.M. Embassy Suites) Action: Report only. 4. Convention and Visitors Bureau Report (Joe Ward) Action: Report only. 5. Convention Center Joint Account Report (Gina Jarvis) Action: Report only. 6. Joint Bank Account Change (Gina Jarvis) (Update on decision of City Council meeting September 25, 2018.) Action: Report only. 7. Spectra: A. 2017-18 Capital i. 2017 Capital Replacement Schedule Update (Amy Dunning) (Update of 2017 schedule to date.) Action: Report only. ii. 2018 Capital Replacement Schedule Update (Amy Dunning) (Update of 2018 schedule to date.) Action: Report only. iii. 2018 Capital Budget Expenditure Approval (Neil Sandage) Budget Line Item: Interior Doors - $55,000 (Approval is requested per recommendation for replacement of hotel link doors-please see handout 7Aiii attached.) Action: Motion to approve. Page 1  AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES October 1, 2018 – 4:00 PM St. Charles Convention Center, Board Room, One Convention Center Plaza, St. Charles, Missouri 63303 B. Review SCCC 2019 Operating Budget (Amy Dunning) Action: Report and review only. C. Review SCCC 2019 5-Year Capital Budget (Amy Dunning) Action: Report and review only. D. Buy Down Fund Report & Bank Account Update (Amy Dunning) Action: Report only. E. Operations/Marketing Report (Al Beltranena) Action: Report only. 8. Convention Center Expansion Financial Feasibility Update (Work Group Committee) (Update – if needed – Possibly Closed Session.) Action: Report only. Closed Session – A vote will be taken to close part of this meeting pursuant to RSMo. §610.021 for the purpose of discussing the following: a. Legal actions, causes of action or litigation involving a public government body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys. RSMo. §610.021(1) b. Leasing, purchase or sale of real estate by a public governmental body where public knowledge of the transaction might adversely affect the legal consideration therefor. However, any minutes, vote or public record approving a contract relating to the leasing, purchase or sale of real estate by a public governmental body shall be made public within seventy-two hours after execution of the lease, purchase or sale of the real estate. RSMo. §610.021(2) c. Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected. RSMo. §610.021(12) d. Records which are protected from disclosure by law. RSMo. §610.021(14) 9. Next Meeting Date – Special Meeting – November 5, 2018 (St. Charles Convention Center – Board Room) 10. Adjourn Posted at the St. Charles Convention Center: September 28, 2018 12:00 Noon Posted at St. Charles City Hall: September 28, 2018 @ 4:00 p.m. Page 2