Convention Center Oversight Subcommittee

SPECIAL AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES Monday, January 7, 2019 – 4:00 p.m. St. Charles Convention Center, Board Room, One Convention Center Plaza, St. Charles, MO 63303 To: Subcommittee Members Tom Wapelhorst – CSA/Chairman Mayor Sally Faith – SCCC/Vice Chairman Dave Beckering – St. Charles City Council Fred Dyer – CSA Bart Haberstroh – St. Charles City Council John Hanneke - St. Charles City Council Jerry Reese - St. Charles City Council Joe Smith - CSA John Scherr - CSA Paul Woody – CSA 1. Call to Order/Roll Call (Tom Wapelhorst) 2. Meeting Minutes Change Recommendation (Diane Tocco) (A change to eliminate the “Decision Memorandum” pages of the minutes is requested. This will save time (to both myself and the Chairman), paper, and storage room (now becoming limited). Action: Motion to approve. (Voice Vote) 3. Closed Session – A vote will be taken to close part of this meeting pursuant to RSMo. §610.021 for the purpose of discussing the following: a. Legal actions, causes of action or litigation involving a public government body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys. RSMo. §610.021(1) b. Leasing, purchase or sale of real estate by a public governmental body where public knowledge of the transaction might adversely affect the legal consideration therefor. However, any minutes, vote or public record approving a contract relating to the leasing, purchase or sale of real estate by a public governmental body shall be made public within seventy-two hours after execution of the lease, purchase or sale of the real estate. RSMo. §610.021(2) c. Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected. RSMo. §610.021(12) d. Records which are protected from disclosure by law. RSMo. §610.021(14) 4. Response to Spectra’s Questions (Work Group Committee) Action: Possible motion (if needed). (Voice Vote) 5. Hotel Consultant Proposals (Work Group Committee) Action: Possible motion (if needed). (Voice Vote) Page 1  SPECIAL AGENDA ST. CHARLES CONVENTION CENTER OVERSIGHT SUBCOMMITTEE OF THE CITY COUNCIL OF THE CITY OF SAINT CHARLES Monday, January 7, 2019 – 4:00 p.m. St. Charles Convention Center, Board Room, One Convention Center Plaza, St. Charles, MO 63303 6. Next Meeting Date - Regular Meeting: February 4, 2019, 4:00 p.m. (St. Charles Convention Center, Board Room) 7. Adjourn Posted at the St. Charles Convention Center: Friday, January 4, 2019 10:00 a.m. Posted at St. Charles City Hall: January 4, 2019 @ 4:00 p.m. Page 2