City Council

Regular Council Meeting December 10, 2018 1. Council President Roger Jensen called the budget hearing to order at 7:15. Present were Council members Amanda Milne and Larry Finley. Also present were City Superintendent JR Landenberger, City Attorney Mike Day, and City Clerk Lila Whitmore. Council member Kale Dankenbring arrived at 7:19. There was no public comment on the 2018 amended budget. A motion was made by Amanda and seconded by Larry to approved the amended budget. Motion passed. 2. Council President Roger Jensen called the regular meeting to order at 7:30. Present were Council members Kale Dankenbring, Amanda Milne, and Larry Finley. Also present were City Superintendent JR Landenberger, City Attorney Mike Day, and City Clerk Lila Whitmore. Mayor Scott Schultz, Council member Dara Carmichael and Police Chief Darrell Thomas were absent. 3. Minutes from the November 26 meeting were distributed and read. It was moved by Amanda and seconded by Larry to approve the minutes as written. Motion passed. 4. Consent Agenda – It was moved by Larry and seconded by Amanda to approve the following items on the Consent Agenda: Permission for Clerk to pay insurance at time of billing; Permission for Clerk to pay utilities at time of billing; Permission for Clerk to pay utility incentives before the 25th of the month; Permission for Clerk to pay theater bills when due; Permission for Clerk to pay Payment Service Network bills when due; Motion passed. 5. Visitors – Helen Dobbs, Cheyenne County Development Corporation Director, was present to talk with the Council about the Big Kansas Road Trip scheduled for May 2-5, 2019. She shared the publication from this year’s event and let the Council know that businesses could purchase advertising in the publication for next year. A motion was made by Kale and seconded by Larry to purchase a full page ad for the City, preferably on the inside back page if it is available, at a cost of $1,100. Motion passed. The Council also approved reserving the Band Shell and Sawhill park and the picnic shelter for all 4 days of the event. 6. Police Report – none 7. New Business: a. CMB Licenses - A motion was made by Amanda and seconded by Kale to approve the following Cereal Malt Beverage Licenses: Pizza Hut, Colorado Retail Ventures Services DBA Eagle Convenience #12, and Michael Reed DBA Diamond R Bar. Motion passed. b. Trash Waiver - A motion was made by Amanda and seconded by Larry to approve the trash waiver application for Scott Schultz for his building at 709 S. Denison which is used primarily for storage. Motion passed. 8. Old Business a. Property Cleanup – no updates b. Projects Pending – a) There was further discussion regarding street improvements and the Council agreed this will continue to be a priority topic. JR indicated the agreement from Miller & Associates for the streets evaluation was received today. He will get that sent back to them. b) Roger asked about the electrical infrastructure improvements. JR will follow up with the engineering firm that was initially utilized and request a quote to formulate a detailed plan for the in-town work. 9. Building Permits - none 10. Superintendent Report – a) A motion was made by Amanda and seconded by Kale to approve the purchase of a bulk fuel tank for the mini excavator trailer from Bumper to Bumper for $579.41. Motion passed. b) JR spoke to Attorney Day about the water access to the reservoir for the airport improvements and they are still working on that. c) A motion was made by Larry and seconded by Amanda to approve vacation carryover of 32 hours for Mike Meyer and 39 hours for JR Landenberger. Motion passed. A motion was made by Amanda and seconded by Kale to accept and file the Superintendent report. Motion passed. 11. Attorney Report – Attorney Day requested 10 minutes of executive session for a legal matter. A motion was made by Larry and seconded by Amanda to accept and file the Attorney report. 12. Clerk Report – a) Clerk Whitmore let the council know that in addition to the Hansen grant of $26,000 for the Empire Motel project, the city also received a $10,000 grant from the Greater Northwest Kansas Community Foundation. b) Due to the second Monday in December being Christmas Eve, the Council decided to move  the next Council meeting to December 26 at 5 pm. c) The City has once again achieved gold status for our KMIT Worker’s Compensation safety rating. This is based on the annual safety review and is also a direct reflection of the city’s work comp loss history. The standard premium is $20,310. With the safety discount and experience rating the city’s premium for 2019 will be $15,664, a savings of $4,646. d) Following the last meeting Clerk Whitmore spoke to Carla Lampe and Carol Sloper regarding grant applications for the swimming pool shade structure. Their advice is to submit grant requests to more than one resource requesting smaller amounts from each. They also suggested that the City might consider contributing more to the project than was previously talked about. They feel this would increase the chances of receiving the funding that we request. The total for the project is $15,568 - $10,918 for the shade structure and $4,650 for installation. No decisions were made at this time and the shade structure will be added to the projects pending list. It was moved by Kale and seconded by Larry to accept and file the Clerk report. Motion passed. 13. Council Comments: Kale – let the Council know about a film crew that was in town recently filming a documentarty about bringing high speed internet to rural America. Several local businesses and citizens were interviewed. Kale will let everyone know when the program is scheduled to be aired. Amanda – none Larry – requested that the band shell be reserved for the Alumni association on June 15. Clerk Whitmore indicated she would make a note of it but the application would still need to be completed. 14. Council President Comments – none 15. All bills on ordinance #1021 were reviewed. It was moved by Amanda and seconded by Kale to approve the bills in the amount of $400,557.54. Motion passed. 16. At 8:31 a motion was made by Larry and seconded by Amanda for the Council, along with City Superintendent Landenberger, City Clerk Whitmore, City Attorney Day, and CCDC Director Helen Dobbs, to recess into executive session for the attorney client privilege exception to discuss a legal matter, the open meeting to resume at 8:41. The meeting resumed and a motion was made by Larry and seconded by Kale to accept a quit claim deed from Pioneer Country Development for the Empire Motel property, to authorize JR to make application to KDHE for a waste disposal permit exemption, and to accept the demolition bid from Cahoj Earth moving. Motion passed. 17. Adjournment: A motion was made by Larry and seconded by Roger to adjourn the meeting. Motion passed. ___________________________________________ City Clerk