City Council

Regular Council Meeting February 25, 2019 1. Council Member Amanda Milne called the meeting to order at 7:30. Present were Council members Kale Dankenbring and Larry Finley. Also present was City Attorney Mike Day, City Clerk Lila Whitmore and Police Chief Darrell Thomas. City Superintendent JR Landenberger, Mayor Scott Schultz, and Council members Roger Jensen and Dara Carmichael were absent. 2. Minutes from the February 11 meeting were distributed and read. It was moved by Larry and seconded by Kale to approve the minutes as written. Motion passed. 3. Consent Agenda – It was moved by Kale and seconded by Larry to approve the following item on the Consent Agenda: Permission for Clerk to renew First National Bank CD # 25918. Motion passed. 4. Visitors – none 5. Police Report: a) The new door is in for the evidence room. b) Matt Wilson with Reach Solutions confirmed that the new computers will be included in the service support package. He also recommended the purchase of a Microsoft Office 365 subscription which would be $99.60 a year per computer. Amanda believes that one subscription/ license may include up to 5 computers and recommended Darrell confirms this. c) The Majestic burglary investigation is ongoing. d) Matt Hill has been looking into creating a database of private security cameras in the community. Registration of cameras would be voluntary but it could help the police department when investigating crimes. Providing access to the camera footage would also be voluntary. e) Amanda raised questions about the Sunday night fireworks display that Police Chief Thomas had authorized. Attorney Day pointed out that it should not have happened without prior approval of the City Council, per City Ordinance. It was moved by Larry and seconded by Kale to accept and file the Police report. Motion passed. 6. Superintendent Report - none 7. New Business: a. Electrical Infrastructure – Kale has been in contact with Bob Muirhead with Midwest Energy regarding long- term plans for the city’s electrical infrastructure. He is currently in the fact finding stage. Further discussion will take place when all Council members as well as the City Superintendent are present. Larry also mentioned that JR plans to have Miller & Associates look at the access roads and the crossovers and include these in their preliminary report for the streets. These reports should be ready by the next meeting. b. It was moved by Kale and seconded by Larry to approve the Mobile Home Park License renewal for Eldon Zimbleman for the mobile home park at Second and Adams. Motion passed. c. It was moved by Larry and seconded by Kale to approve the renewal of a Chicken Permit for Chris LaBarge at 314 S. College pending JR’s inspection. Motion passed. 8. Old Business: a. Property Cleanup – Cahoj Earthmoving has had some equipment issues but plan to get started on the Empire Motel demolition soon. b. Projects Pending – The Council approved adding City Hall Sidewalk repairs to the projects pending list. The evidence room will be removed from the list. The Washington Street Beautification committee met and is working on a plan to present to the Council. 9. Keller Pond Committee – Larry spoke about the milfoil problem at Keller Pond and how it will need to be treated. This is a top priority and the timing is important. Dave Flemming has recommended sealing the walking path around Keller Pond. The Riverwalk path is walkable. The County has a tree trimmer hired to finish the work that had been started. DJ Barnhart with the County and Mike Meyer with the City will work together to address the stickers/weed problems. The City will need to reimburse the County for their costs for this. JR estimates 10-15 hours a week for maintenance of the Keller Pond area and has an employee in mind that could be responsible for this. The ADA parking is still planned to be completed. It was moved by Kale and seconded by Amanda to accept and file the Keller Pond committee report. Motion passed. 10. Building Permits - none 11. Attorney Report – AT&T would like to install additional equipment on the water tower. Mike has been working with AT&T to make an amendment to the lease agreement that is acceptable to both the City and AT&T with regards to the use of the Water Tower. AT&T will begin paying the City $100 more a month once the new equipment is in place. A motion was made by Larry and seconded by Kale to accept and file the Attorney report. Motion passed. 12. Clerk Report – a) Clerk Whitmore and Council member Larry Finley attended the recent Strategic Doing meeting in Bird City. Lila presented information to those in attendance about the grants the City has received from the Community Foundations and provided updates on the demolition of the Empire Motel for which grant funds were received. b) The grant application that was submitted to the Community Foundation for the shade structure was tabled due to lack of funding. Lila applied directly to the Hansen Foundation but we have not heard anything back yet on that. c) A motion was made by Kale and seconded by Amanda to make an out of cycle payment to the PBC  debt service account for the Recreation Commission tax distribution that was received in January in the amount of $108,538.35. Motion passed. d) The Council gave approval for the Clerk’s office to offer tours of City Hall and hand out bottles of water to visitors during the Big Kansas Road Trip in May. e) A motion was made by Kale and seconded by Larry to approve the Sawhill Park/Band Shell Rental Application from the Alumni Association for June 15 and to waive the rental fee. Motion passed. f) The Council approved Clerk Whitmore to receive 3 hours of website training from the website developer, Matt Grogan, in order to better understand how to make changes and updates to the site. The cost will be $165. It was moved by Larry and seconded by Kale to accept and file the Clerk report. Motion passed. 13. Council Comments: Kale – none Amanda – none Larry – The grant application for the Concert in the Park was denied. However, the committee working on this has received sponsorship funds from local businesses and individuals and are still accepting donations from anyone wanting to contribute. Enough funds have been received to confirm The Long Run Band’s performance on June 15. There is talk of joining efforts with CC4C and making concerts a yearly event. 14. Adjournment: It was moved by Larry and seconded by Kale to adjourn the meeting. Motion passed. ___________________________________________ City Clerk