City Council

Regular Council Meeting October 28, 2019 1. Mayor Scott Schultz called the meeting to order at 7:00. Present were Council members Kale Dankenbring, Roger Jensen, and Dara Carmichael. Also present were Interim Police Chief Cody Beeson and City Clerk Lila Whitmore. City Superintendent JR Landenberger, City Attorney Mike Day, and Council members Larry Finley and Amanda Milne were absent. 2. Minutes from the October 15 meeting were distributed and read. It was moved by Kale and seconded by Dara to approve the minutes as written. Motion passed. 3. Consent Agenda – A motion was made by Roger and seconded by Dara to approve the following item on the consent agenda: Permission for Clerk to renew FNB CD 18340 and 18355. Motion passed. 4. Visitors – David Wright, representing citizens living on Valley Street, requested the Council follow up on the previous discussion at the August 26 meeting regarding the condition of Valley Street and in particular the intersection of 1st and Valley. Mr. Wright left the meeting. The Council discussed his concerns and possible options. Mayor Schultz will talk with City Superintendent Landenberger. 5. Police Report – Interim Police Chief Cody Beeson shared the October stats for both Officer Butler and the Sheriff’s Office within the PD zone. Per Cody’s request, at 7:13 a motion was made by Roger and seconded by Kale for the Council along with all those present to recess into executive session for the non-elected personnel exception to discuss employee discipline, the open meeting to resume at 7:18. Motion passed. The open meeting resumed and no action was taken. Sheriff Beeson believes the coverage being provided has been sufficient and response times acceptable. Cody has been in touch with the State regarding the NCIC (National Crime Information Center) computer and all messages that previously went to the SFPD now go to dispatch. Logins to the computer have been disabled for security. Cody confirmed that the Municipal Court Clerk does not need access to the NCIC information. Clerk Whitmore indicated that there is one PC which contains the municipal court software and Reach Solutions will move it over to City Hall. There is a server in the PD which is still being used by Jonathan and whether or not the server can be moved to City Hall for use or if it will need to go to the Sheriff’s Office has yet to be determined. The door lock combination has been changed. A motion was made by Roger and seconded by Kale to accept and file the police report. Motion passed. 6. New Business: none 7. Old Business: a. Street Project – no updates b. Electrical Infrastructure Project – no updates c. Property Cleanup – no updates d. Projects Pending – There was some discussion about the planting of trees in the park. Mayor Schultz suggested that the City apply for a grant for this. Once we have prices Clerk Whitmore can start on an application. 8. Keller Pond Committee – none 9. Building Permits – none 10. Superintendent Report – none 11. Attorney Report – none 12. Clerk Report – a) Clerk Whitmore shared an updated Resolution 2019-9 and Determination of Level of Review document for the grant application which came from Justine Benoit with NWKP&DC. The initial documents had an incorrect amount for the matching funds in bonds from the city for the street project. The amount should be $812,110 vs. $812,510. A motion was made by Kale and seconded by Dara to approve the Mayor signing the updated documents. Motion passed. b) Clerk Whitmore reminded the Council that November 11 is a Federal Holiday and thus the next Council meeting will be on Tuesday November 12. c) A motion was made by Kale and seconded by Roger to allow Jen Blair to carry over 13 hours of vacation. Motion passed. d) Lila shared a thank you letter received from Charles and Catherine Olmsted of Greeley Colorado regarding the Roadside Park. They also donated $100 to the Roadside Park. e) Per Clerk Whitmore’s request, at 7:47 a motion was made by Roger and seconded by Kale for the Council along with Clerk Whitmore to recess into executive session for the non-elected personnel exception to discuss an employee resignation, the open meeting to resume at 7:52. At 7:52 the open meeting resumed. A motion was made by Kale and seconded by Dara to accept the resignation of Police Clerk/Municipal Court Clerk Matt Hill, effective immediately. Motion passed. The Council approved Clerk Whitmore to advertise for a part time office assistant. A motion was made by Roger and seconded by Kale for Lila  to join the Kansas Association for Court Management with a membership fee of $50. Motion passed. It was moved by Kale and seconded by Dara to accept and file the Clerk report. Motion passed. 13. Council Comments: Kale – none Roger – none Dara – none 14. Mayor Comments – none 15. Adjournment: It was moved by Kale and seconded by Roger to adjourn the meeting. Motion passed. ___________________________________________ City Clerk