City Council

Regular Council Meeting January 13, 2020 1. Council President Amanda Milne called the meeting to order at 7:00. Present were Council members Kale Dankenbring, Amanda Milne, Dara Carmichael and Larry Finley. Also present were newly elected Council member David Butler, City Superintendent JR Landenberger, City Clerk Lila Whitmore, Sheriff Cody Beeson, and Attorney Lauren Reyelts. Mayor Scott Schultz was absent. 2. Minutes from the December 30 Council meeting were distributed and read. It was moved by Larry and seconded by Dara to approve the minutes as written. Motion passed. 3. Re-elected incumbent Council member Amanda Milne, newly elected Council member David Butler, and new City Attorney Lauren Reyelts took the Oath of Office and were sworn in by City Clerk Lila Whitmore. 4. Consent Agenda – It was moved by Dara and seconded by Kale to approve the following items on the Consent Agenda: Permission for Clerk to pay insurance at time of billing; Permission for Clerk to pay utilities at time of billing; Permission for Clerk to pay utility incentives before the 25th of the month; Permission for Clerk to pay theater bills when due; Permission for Clerk to pay Payment Service Network bills when due; Permission for Clerk to pay the following dues: KRWA - $812, CCMFOA - $100,Kansas Association of Court Management - $50, League of Kansas Municipalities - $959.81. Motion passed. 5. Visitors – Jonathan Butler, Rebecca Butler, Jackie Butler, Kary Zweygardt, Kim Zweygardt 6. Police Report: a) Sheriff Beeson requested a letter from the City be sent to CPOST (Commission on Peace Officers’ Standards and Training) to explain the new Law Enforcement Agreement. In addition, it is required that CPOST be notified of any changes to an Agency including officer employment status. This was not done when Chief Thomas resigned. Amanda signed the necessary documents to notify CPOST of the resignation of Police Chief Darrell Thomas. b) Cody shared the statistics for the first two weeks of January. c) Per Cody’s request, Clerk Whitmore will create a copy of the City Code book on a thumb drive for the Sheriff’s Department. d) Cody has been working with Matt Wilson/Reach Solutions to identify all of the computer equipment in the Police Department. Some equipment has already been moved to the Sheriff’s Department and Cody indicated that an inventory has been kept of everything moved thus far. An inventory needs to be taken of everything that is still in the department. Amanda pointed out that the Law Enforcement Agreement does not include a formal list of equipment that is moving to the Sheriff’s office. Attorney Reyelts indicated a Schedule A addendum could be added to the previous agreement which would state a list of assets along with the serial numbers and/or other identifying marks for anything that does not have a serial number, so that all assets can easily be accounted for. Lila and Cody have discussed some of the equipment. Cody’s understanding is that the office supplies, such as paper and printer cartridges, were assumed to be kept by the City and that the police specific equipment, such as Tasers, vest, uniforms, etc. were assumed to go to the Sheriff’s department. Cody indicated there are 2 servers in the police department, one is for Interpol and one is just a file server. The Interpol server contains archived police department records and needs to be moved to the Sheriff’s office. Cody believes the Interpol server was included in the initial agreement but the file server was not. The Council and Cody agreed that this topic should be tabled until the next meeting to allow time to put together an accurate inventory list. Once an inventory is completed and reviewed by the Council, Attorney Reyelts can create the addendum to the agreement. e) Cody also indicated that there is a doorway at the back of the police department where a door can be installed so that the Sheriff’s department could still have access to the holding cell from the external side door but the City would have control of the access to the rest of the police department space. The Sheriff’s department would also have access to the back of the building that was being utilized as evidence storage. e) A motion was made by Kale and seconded by Dara to transfer title of the 2014 Dodge Charger to the Sheriff’s department. Motion passed. f) Cody asked about the possibility of the Expedition going to the Sheriff’s office. It was not part of the initial contract but the Sheriff’s office could use it. The equipment in the vehicle was previously given to the police department by the Sheriff’s office. Larry will find out the book value of the vehicle. It was moved by Kale and seconded by Dara to accept and file the Police Report. Motion passed. Sheriff Beeson left the meeting. 7. New Business:  a. On behalf of Mayor Scott Schultz, Council President Milne presented the Mayor Appointments. It was moved by Kale and seconded by Larry to approve the following appointments: City Attorney – Lauren Reyelts; City Superintendent – JR Landenberger; City Clerk – Lila Whitmore; City Treasurer – Jennifer Blair; Municipal Judge – Paula Keller; Freedom of Information Officer – Lila Whitmore; Fire Chief – Dan Blair; Assistant Fire Chief – Chris LaBarge; Fire Department Treasurer – Keaton Frewen; Official Newspaper – St. Francis Herald; Official Depositories – Bankwest, FNB Bank, Western State Bank; Theater Board – Council member Dara Carmichael, Robert Grace, Justin Lohr, Brent Rueb, Margyre Antholz, Bridgette Antholz; Roadside Park Board – Council member Kale Dankenbring, City Superintendent JR Landenberger, Mike Meyer, Carla Lampe, Kary Zweygardt; Pool Board – Council member Larry Finley, City Superintendent JR Landenberger, Margaret Poling, Bruce Swihart, Keely Loyd, Shara Johnson; Housing Authority – Richard Grace, Carol Rogers, Lynette Nolan, Janet Jensen, Carol Larson; Airport Commission – Dave Yost, Rodney Bracelin; Public Building Commission – Council members: David Butler, Dara Carmichael, and Larry Finley, St. Francis Recreation Commission members: Holly Hingst and Susan Dinkel, Members at large: Kelly Frewen and Roger Jensen; CCDC Board – David Butler; 911 Board – Amanda Milne; Cheyenne County Kansas Community Foundation – Dara Carmichael; Internet Committee – JR Landenberger; CC4C Board – Amanda Milne; Standing Committees: Streets & Alleys – Amanda Milne, Scott Schultz; Utility – Kale Dankenbring, Scott Schultz; Parks, Recreation and Refuse – Dara Carmichael, David Butler, Kale Dankenbring; Safety – JR Landenberger, Dan Blair, Amanda Milne, Lila Whitmore; Washington Street Beautification Committee – Amanda Milne, Dara Carmichael, Robyn Raile, Carla Lampe, JR Landenberger, Dustin Confer; Keller Pond Committee – Larry Finley, Brock McAtee, Dave Flemming. David – yes, Kale – yes, Dara – yes, Larry – yes. Motion passed. b. A motion was made by Dara and seconded by David to approve Council President Amanda Milne as an authorized signer on all bank accounts and to remove outgoing Council President Roger Jensen. Motion passed. c. A motion was made by Larry and seconded by Kale to approve payment of the following 2020 budgeted allocations: Cheyenne County Development Corporation - $24,378; Senior Center - $8,000; Options Domestic Violence - $1,500; Western Kansas Child Advocacy Center - $1,500. Motion passed. d. A motion was made by Kale and seconded by Dara to approve Resolution 2020-1: (GAAP) A WAIVER OF GENERALLY ACCEPTED ACCOUNTING PRINCIPLES. David – yes, Kale – yes, Dara – yes, Larry – yes. Motion passed. e. A motion was made by Kale and seconded by Larry to designate JR Landenberger as the KRWA voting delegate and John Larson as the alternate. Motion passed. 8. Old Business: a. Quit Claim Deed – A motion was made by Kale and seconded by Larry to approve the Corporation Quit Claim Deed for the sale of Lot Two (2) of the St. Francis Industrial Park to Timothy R. and Robyn R. Raile, co-trustees of the Tim and Robyn Raile Trust, in the amount of $2,650. Motion passed with Dara abstaining. b. Property Cleanup – JR reported that progress has been made on the cleanup of the Toler property. Previously the Judge had signed the order for foreclosure on the property and the defendants had 60 days to clean up the property. JR has been contacted by an heir who wants to try to bring it into compliance. JR noted there are 5 other properties that had been identified and JR will get with Attorney Day and Attorney Reyelts to discuss these. Kale shared photographs of the Lampe Motor Sports property at Quincy and Jackson which is in violation of several city ordinances. Sheriff Beeson has made an initial contact with the owner. A second contact will need to be made either via law enforcement and/or a notice of violation letter being sent. This property will be added to the list. c. Projects Pending – a) Amanda reported that the Washington Street Beautification Committee met last week and they are working on a design plan. In addition to Washington Street they have been looking at including the highway in their plans. The State has advised that no permanent banners or flags can be placed on the state right-of-way. b) The Council discussed the tablets/iPads for Council members. Kale will look into this. c) JR has not yet heard back from  Penco engineering regarding the proposal he requested to put together a plan for the crossovers and frontage road. d) There was discussion regarding the Empire Motel property and formalizing an agreement with the CCDC to take on the promotion of the sale and development of the property. The Council agreed that the intent for use of the property is for a hotel. e) JR is working on obtaining tree bids for the Sawhill Park improvements. He is still waiting on Kevin Bowman in Goodland for information on the resurfacing of the seating area. 9. Keller Pond Committee Report – no updates 10. Building Permits – none 11. Superintendent Report – a) A motion was made by Kale and seconded by David to approve the chemical bid from Stratton Equity Coop in the amount of $7,245.30. Motion passed. b) Miller & Associates will be in town this week to look at the Theater in order to put together an overall design plan. c) JR talked about the water control system. The current system is over 18 years old and is still functional but not as reliable as JR would like it to be. It needs to be updated to newer equipment. He will check with vendors of these systems while attending the KRWA conference in March. The only estimate he has received thus far is around $89,000. d) JR is working on updating the 5 year plan for equipment reserve. The early signing of the Sunflower agreement has made quite a difference. JR is now prioritizing the purchase of equipment that had previously been deferred. It was moved by Dara and seconded by Kale to accept and file the Superintendent report. Motion passed. 12. Attorney Report – Attorney Reyelts will be working with Attorney Day for the transfer of files and to get up to speed. She shared her business cards and contact information with the Council. It was moved by Kale and seconded by Dara to accept and file the Attorney report. Motion passed. 13. Clerk Report – none 14. Council Comments: David – none Kale – none Dara – none Larry – none 15. Council President Comments – none Attorney Reyelts left the meeting. 16. All bills on Ordinance #1034 were reviewed. It was moved by Kale and seconded by David to approve the bills in the amount of $249,049.34. Motion passed. 17. Adjournment: It was moved by Larry and seconded by Dara to adjourn the meeting. Motion passed. ___________________________________________ City Clerk