City Council

Regular Council Meeting January 10, 2022 1. Council President Amanda Milne called the meeting to order at 7:00. Present were Council members David Butler and Dara Carmichael. Also present was City Clerk Lila Whitmore. City Superintendent JR Landenberger, Sheriff Cody Beeson, Attorney Lauren Reyelts, Mayor Scott Schultz, Council member Kale Dankenbring, and Council member Larry Finley were absent. 2. Minutes from the December 27 Council meeting were distributed and read. It was moved by Dara and seconded by David to approve the minutes as amended. Motion passed. 3. Re-elected Council member Dara Carmichael took the Oath of Office and was sworn in by City Clerk Lila Whitmore. Re-elected Council members Kale Dankenbring and Larry Finley will be sworn in at City Hall by Clerk Whitmore prior to the next City Council meeting. 4. Consent Agenda – It was moved by Dara and seconded by David to approve the following items on the Consent Agenda: Permission for Clerk to pay insurance at time of billing; Permission for Clerk to pay utilities at time of billing; Permission for Clerk to pay utility incentives before the 25th of the month; Permission for Clerk to pay theater bills when due; Permission for Clerk to pay Payment Service Network bills when due. Motion passed. 5. Visitors – none 6. Sheriff Report: none 7. New Business: a. On behalf of Mayor Scott Schultz, Council President Milne presented the Mayor Appointments. Lila pointed out that there is currently one vacancy on the Theater board. It was moved by Dara and seconded by David to approve the following 2021 appointments: City Attorney – Lauren Reyelts; City Superintendent – JR Landenberger; City Clerk – Lila Whitmore; City Treasurer – Jennifer Blair; Municipal Judge – Paula Keller; Freedom of Information Officer – Lila Whitmore; Fire Chief – Dan Blair; Assistant Fire Chief – Chris LaBarge; Fire Department Treasurer – Keaton Frewen; Official Newspaper – St. Francis Herald and Bird City Times; Official Depositories – Bankwest, FNB Bank, Western State Bank; Theater Board – Council member Dara Carmichael, Robert Grace, Larry Barnes, Pat Cress, Margyre Antholz; Roadside Park Board – Council member Kale Dankenbring, City Superintendent JR Landenberger, Mike Meyer, Carla Lampe, Kary Zweygardt; Pool Board – Council member Larry Finley, City Superintendent JR Landenberger, Margaret Poling, Bruce Swihart, Keely Loyd, Shara Johnson; Housing Authority – Jo Ford, Keely Loyd, Bruce Swihart, Janet Jensen, Carol Larson; Airport Commission – Dave Yost, Rodney Bracelin; Public Building Commission – Council members: David Butler, Dara Carmichael, and Larry Finley, St. Francis Recreation Commission members: Holly Hingst and Susan Dinkel, Members at large: Kelly Frewen and Roger Jensen; CCDC Board – David Butler; 911 Board – Amanda Milne; Cheyenne County Kansas Community Foundation – Dara Carmichael; CC4C Board – Amanda Milne; Standing Committees: Streets & Alleys – Amanda Milne, Scott Schultz; Utility – Kale Dankenbring, Scott Schultz; Parks, Recreation and Refuse – Dara Carmichael, David Butler, Kale Dankenbring; Safety – JR Landenberger, Dan Blair, Amanda Milne, Lila Whitmore; Washington Street Beautification Committee – Amanda Milne, Dara Carmichael, Robyn Raile, Carla Lampe, JR Landenberger; Keller Pond Committee – Larry Finley, Dave Flemming, Kody Krien. Motion passed. b. A motion was made by David and seconded by Dara to approve payment of the following 2022 budgeted allocations: Cheyenne County Development Corporation - $26,816; Senior Center - $8,800; Options Domestic Violence - $1,500; Western Kansas Child Advocacy Center - $1,500. Motion passed. c. Nathan Fiala, Library Director, presented the annual Library Report and went over the financial information and activities report. He talked about some of the highlights over the past year including the purchase of a 3D printer that is available for public use. The Council thanked him for the report. d. A motion was made by David and seconded by Dara to approve the Small Business Utility Incentive Application for St. Francis Tire/Gavin and Bailey Cooper. Motion passed.  e. A motion was made by Dara and seconded by David to approve the RV Park License Application for Homesteader Motel & RV Park/Kathy Woodcox. Motion passed. f. A motion was made by David and seconded by Dara to approve the Peddler’s License applications for Girl Scout Troops 10124 and 10155 and to waive fees and background checks. Motion passed. 8. Old Business: a. Property Cleanup – Lila indicated that a property cleanup letter had been sent to the owner of the property at 512 E. Fourth street. She was not sure of the status of the property at 616 S. Denison. The owner of that property had until today to respond to Attorney Reyelts. b. Projects Pending – The Council talked about the city billboards and instructed Lila to advertise for bids/proposals from those interested in creating a design for the signs. She will also put something on Facebook to solicit feedback from the public as to what they might like to see included on the sign. c. Streets Project – A motion was made by David and seconded by Dara to approve the signing of Change Order No. 2 for the street project. Motion passed. The change order extends the contract completion time to March 14, 2022. 9. Building Permits - none 10. Superintendent Report – none Attorney Reyelts arrived at the meeting. 11. Clerk Report – a) The Council reviewed the City Ordinance violations letters that Lila created. A motion was made by Dara and seconded by David to approve the Dog Tag notice letter. Motion passed. These letters will be sent to the dog owners who had cases in municipal court during 2021 and whose dogs were not registered. Lila will create a letter for Chicken Permit violations that will be similar to the dog tag letter. Lauren suggested adding information to the other code violation letters regarding being on the agenda for the Council meeting. These letters will be reviewed when there is a full Council. A notice will also be put in the next utility bill as a reminder to residents to tag dogs and register ATVs. b) A motion was made by David and seconded by Dara to approve the contract renewal with Ideal Linen. Motion passed. c) Lila let the Council know that we have received four applications for the Assistant City Clerk position. These will be reviewed when there is a full Council. It was moved by Dara and seconded by David to accept and file the Clerk report. Motion passed. 12. Attorney Report – Lauren confirmed that a letter had been sent to the property owner of 512 E. Fourth. She had spoken to Justin Culwell regarding the property at 616 S. Denison. The deadline for providing a copy of the deed was end of day today and none was received. Amanda will take pictures of the property to provide to Lauren so that she can move forward with the cleanup notice. It was moved by Dara and seconded by David to accept and file the Attorney report. Motion passed. 13. Council Comments: David – An individual approached David regarding buying the aluminum cans at the recycling center. This will be discussed when JR is present. Dara – none 14. Council President Comments – none Attorney Reyelts left the meeting. 15. All bills on Ordinance #1058 were reviewed. It was moved by Dara and seconded by David to approve the bills in the amount of $237,204.70. Motion passed. 16. Adjournment: It was moved by David and seconded by Dara to adjourn the meeting. Motion passed. ___________________________________________ City Clerk