City Council

MINUTES of the JOINT MEETING of the TECHNOLOGY COMMITTEE and TOWN BOARD August 27, 2024 CALL TO ORDER by Chair John Ringhofer at 6:02 pm STATEMENT OF PUBLIC NOTICE read by Chair John Ringhofer ROLL CALL: Chair John Ringhofer, Teri Kelly, Mary Tyson, Joel Skinner, Theresa Johnson. Not Present: Anton Rang, Justin Kruse. PLEDGE OF ALLEGIANCE recited. ADOPTION OF AGENDA: MOTION to adopt the agenda (Skinner/Ringhofer). Motion carried. APPROVAL OF MINUTES: Technology Committee Minutes of 7-30-2024 Meeting: MOTION to approve the Minutes (Skinner/Ringhofer). Motion carried. PUBLIC COMMENTS: None ITEMS FOR DISCUSSION and/or ACTIONS BY COMMITTEE 1. Ongoing Items  Google Drive/Shared Storage Solution o Synology: Tim Whiteside is working on the setup operation guide. Tim and Teri will get together for an hour to discuss Synology security and basic usage prior to a formal training.  Town Hall update o IT Quotes: Tim Whiteside has not yet sent revised quotes. He will provide them after he does a walk through of the new building. Discussed Northwest Communications setup from street to building and building to building. Will discuss this further with Tim Whiteside. o AV Quotes: Discussed the camera options and what is needed for the new Town Hall. We will see if Advanced Systems can propose a camera for $1,200. If they cannot find what we need with that price range, we will look into purchasing a camera and see if they will install it. MOTION to recommend to the Board to accept the proposal from CTI for the new Town Hall AV with the following change: we would like to change the camera to a simple remote PTZ camera, not to exceed $1,200 and if CTI cannot provide that, propose to move forward without that camera and we will purchase the camera separately for CTI to install (Ringhofer/Skinner). Discussion followed. Motion carried.  Password management o Password storage: will carry over to the next meeting.  Computer Lifecycle Management: will carry over to the next meeting.  Website Update: Discussed the current changes to be made, and the new Town Hall Building page.  Review IT Budget: Discussed the current budget. We will increase the 2025 Budget to $15,000, due to possible equipment upgrades, as well as the new Synology training and implementation. RECOMMENDATIONS TO TOWN BOARD: Recommend the CTI AV Proposal to the Board. ITEMS FOR NEXT AGENDA: Update on fiber between buildings; carry over all agenda items. DATE OF NEXT MEETING: September 24, 2024 ADJOURNMENT: MOTION to adjourn at 6:37 pm (Skinner/Tyson). Motion carried. Minutes submitted by Teri Kelly